Los Alamos National Laboratory Administrative Assistant 4 in Los Alamos, New Mexico
Job Title Administrative Assistant 4
Location Los Alamos, NM, US
Organization Name MPA-DO/Materials Physics & Applications
What You Will Do
We are looking for energetic, customer-focused administrative assistants to join the Materials Physics & Applications Division. There are two openings, one in each of two groups within the Materials Physics & Applications Division (MPA). The National High Magnetic Field Laboratory – Pulsed Field Facility (MPA-MAG) and the Materials Synthesis and Integrated Devices Group (MPA-11) are comprised of scientists, engineers, technologists, postdocs and students, who support a broad portfolio of programs under LANL’s discovery science and national security missions. These positions require motivated performers who are capable of acting independently, can prioritize multiple simultaneous tasks, can quickly change focus, and are comfortable with a broadly defined scope of work within our dynamic technical organizations.
Specific Duties of the position include but are not limited to the following:
Use independent judgment within standard policies and procedures to manage conflicting priorities, perform complex administrative duties, manage workflow, manage complex calendars and assure quality administrative support.
Act as a knowledgeable resource to individuals, both internal and external to the Laboratory.
Assume responsibility with minimal supervision, demonstrating initiative, professional attitude, tact, and discretion with confidential/sensitive matters.
Interact effectively and professionally with all levels of staff, administrators, and management within MPA, the Laboratory, and external organizations.
Assist with action tracking, records management, procurement, and training coordination.
Coordinate the group’s visitor program.
Coordinate activities, conferences, meetings, and schedules with external stakeholder organizations (e.g. National High Magnetic Field Laboratory, Universities, Industrial Partners).
What You Need
Minimum Job Requirements :
Demonstrated professional level experience and proven competence in administrative support including solid skills in organizing, prioritizing, and following through to completion on multiple tasks.
Demonstrated ability to work effectively under pressure of deadlines, interruptions and changing priorities and following multiple tasks to completion.
Expert computer skills in the MS Office suite (Word, Excel, PowerPoint), SharePoint, Outlook, and demonstrated ability to quickly learn Lab business systems (Oracle, FVTS, Concur, etc.).
Demonstrated high-level attention to detail and accuracy.
Excellent communication and customer service skills (both verbal and written), demonstrating the ability to interact effectively with all levels of internal and external personnel.
Demonstrated experience making independent decisions and researching, analyzing, and resolving complex problems both independently and as a team member.
Ability to work with business-sensitive information.
Excellent record of dependability, availability, attendance, and punctuality.
Five or more years of related experience, or an equivalent combination of education and experience.
A resume with a detailed cover letter addressing each of the Qualification Requirements is required to be considered.
Demonstrated ability to build effective working relationships and networks with co-workers and support staff across multiple organizations.
Designated Procurement Representative (DPR) experience.
Experience in the use of Laboratory business systems, i.e. Outlook calendar management, Oracle Time & Labor, domestic and foreign travel in the Concur or legacy travel system, iProcurement, iExpenses, Oracle HR, and the FVTS system.
Expert-level knowledge of the Laboratory's organizations and administrative policies and procedures.
Demonstrated experience with the process of bringing visitors to LANL, including non-US citizens.
Experience related to use of the LANL uTrain system.
Ability to obtain a Q clearance, which normally requires U.S. citizenship.
No Clearance: Position does not require a security clearance. Selected candidates will be subject to drug testing and other pre-employment background checks.
New-Employment Drug Test: The Laboratory requires successful applicants to complete a new-employment drug test and maintains a substance abuse policy that includes random drug testing.
Regular position: Term status Laboratory employees applying for regular-status positions are converted to regular status.
Internal Applicants: Please refer to Laboratory policy P701 for applicant eligibility.
Equal Opportunity: Los Alamos National Laboratory is an equal opportunity employer and supports a diverse and inclusive workforce. All employment practices are based on qualification and merit, without regards to race, color, national origin, ancestry, religion, age, sex, gender identity, sexual orientation or preference, marital status or spousal affiliation, physical or mental disability, medical conditions, pregnancy, status as a protected veteran, genetic information, or citizenship within the limits imposed by federal laws and regulations. The Laboratory is also committed to making our workplace accessible to individuals with disabilities and will provide reasonable accommodations, upon request, for individuals to participate in the application and hiring process. To request such an accommodation, please send an email to firstname.lastname@example.org or call 1-505-665-4444 option 1.
Where You Will Work
Located in northern New Mexico, Los Alamos National Laboratory (LANL) is a multidisciplinary research institution engaged in strategic science on behalf of national security. LANL enhances national security by ensuring the safety and reliability of the U.S. nuclear stockpile, developing technologies to reduce threats from weapons of mass destruction, and solving problems related to energy, environment, infrastructure, health, and global security concerns.
Come join the best and brightest minds in the world at one of the most innovative and creative multidisciplinary research institutions engaged in strategic science on behalf of U.S national security. The work we do at Los Alamos National Laboratory (LANL) matters to our country and the world.
Appointment Type Regular
Minimum Salary 50200
Maximum Salary 77600
Contact Name Broge, Margaret Ann
Req ID: IRC71211