Los Alamos National Laboratory Administrative Assistant 4 in Los Alamos, New Mexico

What You Will Do

The Neutron Science and Technology Group (P-23) of the Physics Division is seeking a professional, efficient, reliable, experienced and organized Administrative Assistant 4 to provide a wide variety of office related activities to support the group. Neutron Science and Technology (P-23) is a diverse group of experimental physicists, engineers, technicians, and students. The selected candidate will be the primary interface to the group office: answering group phones, providing administrative support to the managers and members of the group and serving as the point of contact for students, visitors and affiliates. The candidate is expected to work with minimal supervision and use independent judgement to respond to requests for information.The successful candidate will be responsible for creating a professional, efficient and positive experience for staff, students and visitors.

The selected candidate will have a variety of office related activities including but not limited to the following:

  • Manage calendars for the Group Managers and other members of the group as requested.

  • Serve as the primary timekeeper for the group.

  • Prepare domestic and foreign travel arrangements.

  • Manage incoming and outgoing correspondence/documents/signature items.

  • Serve as a records manager for the group (maintain electronic and hardcopy files)

  • Order and track supplies for the group, process purchase requests

  • Execute complex administrative and office-related functions and activities requiring sound judgement

  • Utilize a high degree of initiative

What You Need

Minimum Job Requirements:

  • Experience and proven competence performing high-level administrative support and office management.

  • Computer skills in MS Office Suite (Word, Excel, Outlook, Sharepoint, etc.).

  • Excellent record of professional behavior, dependability, availability, and punctuality

  • Demonstrated willingness to provide support in a busy, dynamic office environment and to assist with special projects wherever needed.

  • Demonstrated ability to exercise tact, discretion and use good judgment in dealing with confidential and sensitive matters.

  • Excellent oral, written, and interpersonal skills.

  • Five or more years of related experience, or an equivalent combination of education and experience.

  • Demonstrated high level attention to detail and accuracy

  • Demonstrated strong interpersonal skills providing excellent and professional customer service to individuals at all levels

  • Ability to support and coordinate special events and meetings

  • Ability to obtain Q-clearance, which normally requires U.S. Citizenship

Desired Skills:

  • Demonstrated experience with the process and systems for hosting external visitors, including foreign national visitors.

  • Experience making decisions and resolving problems both independently and as a team member, using judgment, creativity, flexibility and initiative to determine the approach or action to take in non-routine situations.

  • Demonstrated experience researching, analyzing, and resolving problems and issues both independently and as a team member.

  • Demonstrated ability to build effective working relationships and interact with all levels of management including high level external stakeholders and sponsors.

  • Ability to serve as a resource for staff regarding established laboratory & group administrative policies and procedures

  • Experience serving as a key/core custodian.

  • Knowledge of Labwide systems (Oracle, Concur, Time and Labor, FVTS, Procurement, etc.).

Notes to Applicants:Along with a resume, applicants must submit a detailed cover letter addressing each of the Required and Desired skills listed above.

Additional Details:

Clearance: Q(Position will be cleared to this level). Applicants selected will be subject to a Federal background investigation and must meet eligibility requirements* for access to classified matter.

*Eligibility requirements: To obtain a clearance, an individual must be at least 18 years of age; U.S. citizenship is required except in very limited circumstances. See DOE Order 472.2 for additional information.

New-Employment Drug Test: The Laboratory requires successful applicants to complete a new-employment drug test and maintains a substance abuse policy that includes random drug testing.

Regular position:Term status Laboratory employees applying for regular-status positions are converted to regular status.

Internal Applicants:Please refer to Laboratory policy P701 for applicant eligibility.

Equal Opportunity:Los Alamos National Laboratory is an equal opportunity employer and supports a diverse and inclusive workforce. All employment practices are based on qualification and merit, without regards to race, color, national origin, ancestry, religion, age, sex, gender identity, sexual orientation or preference, marital status or spousal affiliation, physical or mental disability, medical conditions, pregnancy, status as a protected veteran, genetic information, or citizenship within the limits imposed by federal laws and regulations. The Laboratory is also committed to making our workplace accessible to individuals with disabilities and will provide reasonable accommodations, upon request, for individuals to participate in the application and hiring process. To request such an accommodation, please send an email to applyhelp@lanl.gov or call 1-505-665-4444 option 1.

Where You Will Work

Located in northern New Mexico, Los Alamos National Laboratory (LANL) is a multidisciplinary research institution engaged in strategic science on behalf of national security. LANL enhances national security by ensuring the safety and reliability of the U.S. nuclear stockpile, developing technologies to reduce threats from weapons of mass destruction, and solving problems related to energy, environment, infrastructure, health, and global security concerns.

Physics division is a multi-disciplinary division at Los Alamos National Laboratory working to answer science questions about the nature of the universe and providing solutions for national security concerns.P-23 is engaged in a range of fundamental and applied research in nuclear physics beyond the Standard Model, weapons physics, remote sensing, and fluid dynamics. The common feature is the application of state-of-the-art techniques in particle and light detection and the recording of transient events. It supports a diverse program that includes scientists of many nationalities, participation in experiments worldwide, sponsorship of workshops and conferences, and classified experiments and analysis.

Maximum Salary: 77600

Minimum Salary: 50200

Location: Los Alamos, NM, US

Work Telephone: 505-665-6405

Contact Name: Klein, Mandy Marie

Organization Name: P-23/Neutron Science & Technology

Email: mmoore@lanl.gov

Job Title: Administrative Assistant 4

Appointment Type: Regular

Req ID: IRC65457