Los Alamos National Laboratory Staff Assistant (Professional Staff Assistant 1) in Los Alamos, New Mexico
Vacancy Name: IRC72721
Job Title Staff Assistant (Professional Staff Assistant 1)
Location Los Alamos, NM, US
Organization Name NEN-DO/Nuclear Nonproliferation
What You Will Do
The Nuclear Engineering and Nonproliferation Division (NEN) has an immediate opening for an energetic and highly proficient Professional Staff Assistant 1 (PSA1) that is interested in joining a busy office that interacts with all levels of internal and external customers including managers, research staff, technicians, professionals and administrators. The successful candidate will have a customer-focused approach to administrative responsibilities and work cooperatively with staff in a very dynamic and diverse office environment while maintaining a positive attitude and professional work atmosphere.
The Staff Assistant works closely with the NEN Chief of Staff in creating a team environment marked by close cooperation, adaptability, demonstrated initiative in completing tasks, and a willingness to provide support where needed.
Specific duties include, but are not limited to:
Domestic and foreign travel management
Correspondence, phone triage, and tracking of administrative deliverables.
Coordinate high-level visits, meetings, and conferences, including helping with facility tours, assisting with Division operations, etc
Lead, manage, and complete special projects for the division
Serve as the scheduling point of contact for the DL and DDLs which requires flexibility and expert knowledge of the Laboratory’s organizational structure
Research and take diverse sets of information to prioritize and make decisions that support efficient DL/DDL time management
Maintain a professional office atmosphere (in which laughter is allowed) and execute responsibilities with minimal supervision, demonstrating accuracy and attention to detail, initiative, versatility, tact, a good sense of humor, and confidentiality in all matters
Serve as a point of contact, resource, and role model for administrative staff throughout NEN Division
Maintain an excellent record of attendance and flexibility in work scheduled to accommodate essential deadlines when needed
Independently establish priorities for work completion to meet deadlines
Compose a variety of specialized reports, presentations, and other documents related to specialized functions, organizations, and/or programs
What You Need
Minimum Job Requirements:
Proven competence in providing high-level administrative assistance, office management, and administrative leadership utilizing tact, diplomacy and professional discretion in dealing with sensitive and in-confidence information/matters.
Ability to interact effectively and build effective working relationships with all levels of internal and external personnel.
Demonstrated strong customer service and teaming skills.
Demonstrated excellent interpersonal communication skills including oral and written documents.
Demonstrated experience in effective calendar management.
Demonstrated experience organizing and prioritizing tasks, taking initiative, and assuming responsibility for projects including following through to completion.
Demonstrated experience working effectively under pressure of deadlines, frequent interruptions, and changing priorities with proven experience working both independently and as an effective team member in researching, analyzing, and solving problems while assuming responsibility for projects including following through to completion.
Demonstrated experience and extensive knowledge of the Laboratory’s business systems, e.g. Time & Labor, FVTS, Foreign Travel, Concur, Procurement, Oracle HR, and UTrain.
Demonstrated experience with supervision and mentoring of administrative staff.
Knowledge of and/or experience with SharePoint and P-card.
Knowledge of Laboratory structure and administrative policies and procedures, document control, and records management.
Working experience handling classified matter.
Experience hosting foreign visitors and dignitaries.
Experience planning and coordinating logistics for arranging and coordinating cross-organizational meetings, workshops, and conferences.
Active DOE Q clearance.
Education: Two years related experience, or an equivalent combination of education and experience.
Clearance: Q (Position will be cleared to this level). Applicants selected will be subject to a Federal background investigation and must meet eligibility requirements
for access to classified matter.
Eligibility requirements: To obtain a clearance, an individual must be at least 18 years of age; U.S. citizenship is required except in very limited circumstances. See DOE Order 472.2 for additional information.
New-Employment Drug Test: The Laboratory requires successful applicants to complete a new-employment drug test and maintains a substance abuse policy that includes random drug testing.
Regular position: Term status Laboratory employees applying for regular-status positions are converted to regular status.
Internal Applicants: Please refer to Laboratory policy P701 for applicant eligibility.
Equal Opportunity: Los Alamos National Laboratory is an equal opportunity employer and supports a diverse and inclusive workforce. All employment practices are based on qualification and merit, without regards to race, color, national origin, ancestry, religion, age, sex, gender identity, sexual orientation or preference, marital status or spousal affiliation, physical or mental disability, medical conditions, pregnancy, status as a protected veteran, genetic information, or citizenship within the limits imposed by federal laws and regulations. The Laboratory is also committed to making our workplace accessible to individuals with disabilities and will provide reasonable accommodations, upon request, for individuals to participate in the application and hiring process. To request such an accommodation, please send an email to email@example.com or call 1-505-665-4444 option 1.
Where You Will Work
Located in beautiful northern New Mexico, Los Alamos National Laboratory (LANL) is a multidisciplinary research institution engaged in strategic science on behalf of national security. LANL enhances national security by ensuring the safety and reliability of the U.S. nuclear stockpile, developing technologies to reduce threats from weapons of mass destruction, and solving problems related to energy, environment, infrastructure, health, and global security concerns.
NEN is one of four divisions within the Associate Laboratory Directorate for Global Security (ALDGS). NEN includes four groups, with approximately 200 staff, including students and contractors, and executes a budget of approximately $135M.
Appointment Type Regular
Minimum Salary 51100
Maximum Salary 79100
Contact Name Broge, Margaret Ann
Req ID: IRC72721