Los Alamos National Laboratory Subcontract Specialist 2/3 in Los Alamos, New Mexico

What You Will Do_

Join the Purchasing Group (ASM-PUR) and support the Los Alamos National Laboratory’s mission to solve national security challenges through scientific excellence. ASM-PUR is within the Acquisition Services Management Division (ASM). ASM-PUR is responsible for the formation, bidding, evaluation, awarding, and administration and closeout of complex purchase orders/subcontracts for multiple commodities and services.

The selected individual will be responsible for the formation, bid, evaluation, award, administration and closeout of various types of subcontracts for goods and/or services. Responsibilities include interfacing with functional units, customers, auditors and subcontractors; providing solutions to customer acquisition issues; development of solicitations, negotiating and awarding subcontracts; managing and administering subcontracts; providing subcontract interpretations and assisting with financial, legal or technical issues as required. The individual is expected to follow Laboratory and procurement guidance and works independently with input from supervisors and management.

This position will be filled at either the Subcontract Specialist 2 or Subcontract Specialist 3 level, depending on the skills of the selected candidate. Additional job responsibilities (outlined below) will be assigned if the candidate is hired at the higher level.

What You Need

Minimum Job Requirements:

Subcontract Specialist 2 ($66,600 - $105,700)

The successful candidate will have:_

  • Demonstrated experience in the formation, negotiation, award, administration and closeout of all types of subcontracts.

  • Demonstrated ability to interface with individual customers representing one or more affected organizations providing acquisition strategies for impending procurements.

  • Demonstrated experience in developing and negotiating a variety of subcontract types, fee arrangements, terms and conditions.

  • Demonstrated experience in contract administration.

  • Demonstrated experience in commercial and/or government subcontracting.

  • Demonstrated experience managing and administering subcontracts within a multi-functional environment.

  • Demonstrated administrative and organizational skills.

  • Ability to effectively communicate in both an oral and written manner with both internal and external customers of varying professional levels.

  • Demonstrated experience in administration of small and moderate size procurements.

Subcontract Specialist 3 ($80,100 - $131,000)

In addition to the duties outlined above, the Subcontract Specialist 3 will have:

  • Demonstrated experience in the formation, evaluation, negotiation, and award of fixed price subcontracts.

  • Demonstrated experience in administration of large size procurements.

  • Working knowledge of change management procedures pertaining to requests for proposals (RFPs) and modifications to subcontracts, and dispute resolution.

  • Working knowledge of change management procedures pertaining to requests for information (RFIs), change notices, change orders, amendments, and claims and dispute resolution.

  • Working knowledge of Small Business Subcontracting Plan in accordance with Public Law 95-507.

  • Familiarity with the Department of Labor Requirements for the Service Contract Act.

  • Ability to actively participate in the development, review, and evaluation of various technical/procurement specifications for issuance to suppliers.

Desired Skills:

  • Demonstrated ability to clearly and concisely convey information through verbal communication in a wide variety of settings including, but not limited to, verbal presentations and group meetings.

  • Demonstrated high level competency in creating clear and concise written documentation that fully summarizes all aspects of a procurement transaction.

  • Professional level experience in developing contract types, fee arrangements and contract terms.

  • Professional level experience in developing and recommending potential solutions to contractual problems to management.

  • Demonstrated experience with eSourcing/eAuctions preparatory to the execution of procurements.

  • Demonstrated experience with Oracle eBusiness Suite or other automated purchasing systems.

  • Broad understanding of Federal Acquisition Regulations and their application.

  • Ability to work in a fast paced, ever changing environment with numerous deadlines and expectations.

  • Recent hands on experience in Federal Subcontract management.


Subcontract Specialist 2 Education Requirements:Position typically requires a bachelor’s degree and a minimum five years of related experience or an equivalent combination of education and experience.

Subcontract Specialist 3 Education Requirements:Position typically requires a bachelor’s degree and a minimum eight years of related experience or an equivalent combination of education and experience.

Notes to Applicants:Please provide a comprehensive cover letter that details how you meet the requirements for this position.

Additional Details:

Clearance: Q(Position will be cleared to this level). Applicants selected will be subject to a Federal background investigation and must meet eligibility requirements* for access to classified matter.

*Eligibility requirements: To obtain a clearance, an individual must be at least 18 years of age; U.S. citizenship is required except in very limited circumstances. See DOE Order 472.2 for additional information.

New-Employment Drug Test: The Laboratory requires successful applicants to complete a new-employment drug test and maintains a substance abuse policy that includes random drug testing.

Regular position:Term status Laboratory employees applying for regular-status positions are converted to regular status.

Internal Applicants:Please refer to Laboratory policy P701 for applicant eligibility.

Equal Opportunity:Los Alamos National Laboratory is an equal opportunity employer and supports a diverse and inclusive workforce. All employment practices are based on qualification and merit, without regards to race, color, national origin, ancestry, religion, age, sex, gender identity, sexual orientation or preference, marital status or spousal affiliation, physical or mental disability, medical conditions, pregnancy, status as a protected veteran, genetic information, or citizenship within the limits imposed by federal laws and regulations. The Laboratory is also committed to making our workplace accessible to individuals with disabilities and will provide reasonable accommodations, upon request, for individuals to participate in the application and hiring process. To request such an accommodation, please send an email to applyhelp@lanl.gov or call 1-505-665-4444 option 1.

Where You Will Work_

Located in northern New Mexico, Los Alamos National Laboratory (LANL) is a multidisciplinary research institution engaged in strategic science on behalf of national security. LANL enhances national security by ensuring the safety and reliability of the U.S. nuclear stockpile, developing technologies to reduce threats from weapons of mass destruction, and solving problems related to energy, environment, infrastructure, health, and global security concerns.

Location: Los Alamos, NM, US

Work Telephone: 505-665-1683

Contact Name: Tedder, Billie Jo (BJ)

Organization Name: ASM-PUR/Purchasing

Email: bjtedder@lanl.gov

Job Title: Subcontract Specialist 2/3

Appointment Type: Regular

Req ID: IRC67656