Administrative Assistant 3 | Los Alamos, NM | Los Alamos National Laboratory

Administrative Assistant 3

What You Will Do

Top-notch, organized, and skilled administrative assistant needed to work at Mercury, Nevada! The Integrated Weapons Experiments (J) Division is looking for an administrative assistant to support the J Division Nevada Operations (J-NV) Group. This position is fulltime, located at the Nevada National Security Site (NNSS), and requires living in the Las Vegas, Nevada area.

J-NV is the NNSS on-site organization responsible for preparing, fielding, and executing dynamic high explosive-related experiments, including sub-critical dynamic experiments involving special nuclear material for the Los Alamos National Laboratory's (LANL's) Weapons Program and other national security customers.

The NNSS, formerly Nevada Test Site, is a 1,335 square mile Department of Energy outdoor and underground laboratory located 65 miles north of Las Vegas, NV. J-NV is responsible for much of the planning, management, and infrastructure associated with LANL's explosives work at NNSS. J-NV also coordinates work with other organizations at NNSS and with travelers from Los Alamos and elsewhere who participate in J-NV's experiments.

The ideal candidate will report to the Staff Operations Manager (SOM) and will lead administrative support functions for J-NV. He or she will receive functional and operational direction from the SOM and J-NV group leader. Key areas of responsibility will include serving as a primary point of contact for the J-NV; processing numerous procurement requests as the group's Professional Buyer; assisting the group leader to manage staff, space, and tours. The selected candidate will need to be a self-starter, show initiative to develop expert knowledge in LANL and J Division processes and procedures, including learning and documenting MSTS processes and completing all assignments while showing a high degree of initiative and teamwork with the J Division SOM and administrative staff. This person will require minimal supervision and must be results-oriented.

What You Need

Minimum Job Requirements:

This position will be located at the Nevada National Security Site and requires living in the Mercury, Nevada area.

Administrative Support

Advanced knowledge of and experience in providing administrative services and activities, including general office management and specialized functions, such as procurement, travel, meeting, and tour scheduling/logistics, onboarding new employees, and serving as a resource to staff as it relates to the established administrative policies and procedures.

Business Systems

Advanced knowledge of and experience with office-interfacing software packages such as Microsoft Office, including the demonstrated ability to independently interpret data and information to produce Word documents, Excel spreadsheets, and PowerPoint presentations. Knowledge of LANL's business systems: Ariba (procurement), Oracle (time and labor).

Communication

Demonstrated ability to network effectively with other administrators and key contacts within LANL, including contacts external to the organization. Excellent oral and written skills, including proofreading, grammar, spelling, punctuation, accuracy, and attention to detail. Excellent customer service skills.

Personal Leadership

Demonstrated ability to calmly manage frequent interruptions and changing priorities; complete assignments without established procedures; be available, dependable, and punctual. Demonstrated ability to organize, prioritize, and follow-through to completion on multiple tasks, often under strict deadlines.

Training/Certifications: At this level, additional training, certification, and/or education may be desirable.

Education/Experience: Position requires a High School Diploma and 3 years related experience; or, an equivalent combination of education and experience directly related to the occupation.

Desired Qualifications:
  • AA or BA with work experience is preferred.
  • Knowledge of Laboratory structure and administrative processes/tools such as LANL procurement, LANL domestic and foreign travel; LANL vault custodian duties; and/or Classified Matter Primary Custodian (CMPC) training.

Essential Job Functions(can perform with or without reasonable accommodation): Color discrimination, peripheral vision, depth perception, binocular vision, reading vision, distance vision, ability to speak, ability to discriminate speech, ability to hear high-pitched sounds, ability to smell, ability to hear in a normal range (500 to 3000 htz). Sitting, standing, walking, running, climbing stairs, climbing ladders, bending, stooping, crouching, kneeling, crawling, twisting the trunk or back, balancing. Reaching overhead, reaching horizontally, reaching down, applying torque with hands or arms, gripping with the hands, pressing with hands or arms, pushing with hands or arms, pulling with hands or arms, typing or keyboarding, fine motor control, use of both hands, use of both arms, use of both legs, use of both feet. Lifting 5-10 pounds and carrying 5-10 pounds.

Work Environment: Outdoors, in confined space, at heights, underground, working alone, working overtime or irregular schedule working off-shift/rotating schedule, in a very hot environment > 100 F, in a hot environment 90 - 100 F, in a widely ranging ambient temperatures, in a wet or humid environment, in a dry environment, domestic travel, operation of motor vehicles. Work in a noisy environment, work near machinery with moving parts. Headgear or head protection, safety glasses or eye protection, face shield or facial protection, mask or respirator, hearing protection, gloves or hand protection, safety shoes or protective footgear.

COVID Vaccine:

The COVID vaccine is mandatory for all Laboratory employees, on-site contractors, and on-site subcontractors unless granted an accommodation under applicable state or federal law. This requirement will apply to those working on-site, those teleworking, and all new hires.

Position commitment: Regular appointment employees are required to serve a period of continuous service in their current position in order to be eligible to apply for posted jobs throughout the Laboratory. If an employee has not served the time required, they may only apply for Laboratory jobs with the documented approval of their Division Leader. The position commitment for this position is 1 year.

Note to Applicants:
  • To be invited to an interview, please include a detailed cover letter explaining how you meet each of the minimum requirements and the desired qualifications.
  • Work Schedule: The work schedule will be 4 - 10-hour days, Monday through Thursday.
Where You Will Work

Location: This position will be located in Mercury, Nevada.

This position will be located at the Nevada National Security Site and requires living in the Mercury, Nevada area.

Los Alamos National Laboratory (LANL) is a multidisciplinary research institution engaged in strategic science on behalf of national security. Our generous benefits package includes:
  • PPO or High Deductible medical insurance with the same large nationwide network
  • Dental and vision insurance
  • Free basic life and disability insurance
  • Paid maternity and parental leave
  • Award-winning 401(k) (6% matching plus 3.5% annually)
  • Learning opportunities and tuition assistance
  • Flexible schedules and time off (paid sick, vacation, and holidays)
  • Onsite gyms and wellness programs
  • Extensive relocation packages (outside a 50 mile radius)
Additional Details

Directive 206.2 - Employment with Triad requires a favorable decision by NNSA indicating employee is suitable under NNSA Supplemental Directive 206.2. Please note that this requirement applies only to citizens of the United States. Foreign nationals are subject to a similar requirement under DOE Order 142.3A.

Clearance: Q (Position will be cleared to this level). Applicants selected will be subject to a Federal background investigation and must meet eligibility requirements* for access to classified matter. This position requires a Q clearance which requires US Citizenship except in extremely rare circumstances. Dependent upon position, additional authorization to access nuclear weapons information may be required that may or may not be available to dual citizens depending upon the circumstances.

*Eligibility requirements: To obtain a clearance, an individual must be at least 18 years of age; U.S. citizenship is required except in very limited circumstances. See DOE Order 472.2 for additional information.

New-Employment Drug Test: The Laboratory requires successful applicants to complete a new-employment drug test and maintains a substance abuse policy that includes random drug testing.

Regular position: Term status Laboratory employees applying for regular-status positions are converted to regular status.

Internal Applicants: Regular appointment employees who have served the required period of continuous service in their current position are eligible to apply for posted jobs throughout the Laboratory. If an employee has not served the required period of continuous service, they may only apply for Laboratory jobs with the documented approval of their Division Leader. Please refer to Policy Policy P701 for applicant eligibility requirements.
Equal Opportunity: Los Alamos National Laboratory is an equal opportunity employer and supports a diverse and inclusive workforce. All employment practices are based on qualification and merit, without regard to race, color, national origin, ancestry, religion, age, sex, gender identity, sexual orientation or preference, marital status or spousal affiliation, physical or mental disability, medical conditions, pregnancy, status as a protected veteran, genetic information, or citizenship within the limits imposed by federal laws and regulations. The Laboratory is also committed to making our workplace accessible to individuals with disabilities and will provide reasonable accommodations, upon request, for individuals to participate in the application and hiring process. To request such an accommodation, please send an email to applyhelp@lanl.gov or call 1-505-665-4444 option 1.Employment StatusFull Time