Administrative Assistant 4 | Los Alamos, NM | Los Alamos National Laboratory

Administrative Assistant 4

What You Will Do

Are you a self-starter who takes initiative, and is confident in your administrative abilities? If yes, then we invite you to join our team! We are looking for a motivated, professional, and experienced individuals to provide administrative support to Los Alamos National Laboratory's (LANL) Communications and External Affairs division. The ideal candidate should have excellent communication, organization, and problem-solving skills. This position is onsite in both Los Alamos and Santa Fe and involves frequent interaction with visitors and upper management. While executing your responsibilities, you will consistently maintain a professional office atmosphere, as well as demonstrate attention to detail and accuracy, versatility, tact, and confidentiality in all matters.

What You Need
Minimum Job Requirements:

Administrative Support: We are looking for an experienced professional to provide high-level office management. Duties of this position include generating correspondence; records management; travel, time, and effort management; complex calendar management; meeting scheduling and logistics; and procurement. You will need to learn, understand, and follow Lab policies and procedures. This position requires problem solving, developing and implementing solutions, and innovative business practices.

Personal Leadership: You must have the ability to manage frequent interruptions and changing priorities and complete assignments without established procedures. This includes utilization of tact, diplomacy, and discretion in dealing with sensitive and personnel-related information.

Organization and Time Management: You must be dependable, punctual, and demonstrate the ability to organize, prioritize, and complete multiple tasks.

Communication: You must have the ability to network and work effectively with other administrators and key contacts inside and outside of the division. Excellent interpersonal, verbal, and written communication skills are necessary while interacting effectively with people throughout the organization. Grammatical proficiency and document formatting and editing capabilities are expected at this level.

Business Systems: You must have expert-level knowledge and experience with Microsoft Office (Word, Excel, PowerPoint, and Outlook); Microsoft Teams; Adobe PDF; SharePoint; and Google Workspace.

Education/Experience: Position requires a minimum of 5 years of related experience or an equivalent combination of education and experience.

Clearance: Ability to obtain and maintain a "Q" clearance, which normally requires U.S. citizenship.

Desired Qualifications:

Additional Education and Training: Additional business school training and/or bachelor's degree preferred.

Business Systems: Knowledge of Laboratory systems such as Ariba, Oracle, Concur, and Utrain.

Lab Knowledge: Familiarity with the Laboratory and policies or previous experience at the Laboratory a plus.

Location: This position will be located in Los Alamos, NM.

COVID Vaccine:
The COVID vaccine is mandatory for all Laboratory employees, on-site contractors, and on-site subcontractors unless granted an accommodation under applicable state or federal law. This requirement will apply to those working on-site, those teleworking, and all new hires.
Position commitment: Regular appointment employees are required to serve a period of continuous service in their current position in order to be eligible to apply for posted jobs throughout the Laboratory. If an employee has not served the time required, they may only apply for Laboratory jobs with the documented approval of their Division Leader. The position commitment for this position is 1 year.

Note to Applicants:

Along with your resumé, please include a detailed cover letter explaining how you meet each of the minimum requirements and any of the desired qualifications.

Applicants are invited to provide a writing sample that demonstrates written skills, including grammar, spelling, punctuation, accuracy, and attention to detail.

This position is in Los Alamos and Santa Fe, NM, and requires you to be onsite.
Where You Will Work

Located in beautiful northern New Mexico, Los Alamos National Laboratory (LANL) is a multidisciplinary research institution engaged in strategic science on behalf of national security. Our generous benefits package includes:

§ PPO or High Deductible medical insurance with the same large nationwide network

§ Dental and vision insurance

§ Free basic life and disability insurance

§ Paid childbirth and parental leave

§ Award-winning 401(k) (6% matching plus 3.5% annually)

§ Learning opportunities and tuition assistance

§ Flexible schedules and time off (paid sick, vacation, and holidays)

§ Onsite gyms and wellness programs

§ Extensive relocation packages (outside a 50 mile radius)
Additional Details

Directive 206.2 - Employment with Triad requires a favorable decision by NNSA indicating employee is suitable under NNSA Supplemental Directive 206.2. Please note that this requirement applies only to citizens of the United States. Foreign nationals are subject to a similar requirement under DOE Order 142.3A.

Clearance: Q(Position will be cleared to this level). Applicants selected will be subject to a Federal background investigation and must meet eligibility requirements* for access to classified matter. This position requires a Q clearance which requires US Citizenship except in extremely rare circumstances. Dependent upon position, additional authorization to access nuclear weapons information may be required that may or may not be available to dual citizens depending upon the circumstances.

*Eligibility requirements: To obtain a clearance, an individual must be at least 18 years of age; U.S. citizenship is required except in very limited circumstances. See DOE Order 472.2 for additional information.

New-Employment Drug Test: The Laboratory requires successful applicants to complete a new-employment drug test and maintains a substance abuse policy that includes random drug testing.

Regular position: Term status Laboratory employees applying for regular-status positions are converted to regular status.

Internal Applicants: Regular appointment employees who have served the required period of continuous service in their current position are eligible to apply for posted jobs throughout the Laboratory. If an employee has not served the required period of continuous service, they may only apply for Laboratory jobs with the documented approval of their Division Leader. Please refer to Policy Policy P701 for applicant eligibility requirements.
Equal Opportunity: Los Alamos National Laboratory is an equal opportunity employer and supports a diverse and inclusive workforce. All employment practices are based on qualification and merit, without regard to race, color, national origin, ancestry, religion, age, sex, gender identity, sexual orientation or preference, marital status or spousal affiliation, physical or mental disability, medical conditions, pregnancy, status as a protected veteran, genetic information, or citizenship within the limits imposed by federal laws and regulations. The Laboratory is also committed to making our workplace accessible to individuals with disabilities and will provide reasonable accommodations, upon request, for individuals to participate in the application and hiring process. To request such an accommodation, please send an email to or call 1-505-665-4444 option 1.Employment StatusFull Time