Professional Staff Assistant 1
- Req. Number: IRC141355
- Organization : Program Project Interface (PPI) Division
- City, State: Los Alamos, New Mexico
- Salary: $59,200 - $91,600
What You Will Do
The Program Project Interface (PPI) Division at Los Alamos National Laboratory (LANL) is seeking a highly organized and motivated Professional Staff Assistant to provide comprehensive administrative and operational support in a mission-focused environment.
PPI plays a critical role in ensuring the successful execution of capital line-item and programmatic equipment projects. As the strategic bridge between the Associate Laboratory Director for Weapons Production (ALDWP) and the Associate Laboratory Director for Plutonium Infrastructure (ALDPI), PPI supports the delivery of next-generation facilities, infrastructure, and equipment essential to national security.
In this role, you will be a key resource to technical staff, managers, and administrative professionals, ensuring smooth daily operations across the division. You will provide high-level administrative, human resources, procurement, and communication support. You must be a self-starter who adapts quickly, exercises sound judgment and can independently research and assemble information for management decision-making.
What You Need
Minimum Job Requirements:
Communication:
Exceptional interpersonal, verbal, and written communication skills. Demonstrated ability to prepare accurate correspondence and presentations while managing sensitive issues with professionalism.
Human Resources:
Experience supporting HR processes, including applicant screening and on boarding.
Knowledge & Skills:
Ability to work under pressure with changing priorities. Experience performing complex work requiring initiative, discretion, and independent judgment. Proven problem-solving skills and the ability to improve and streamline business practices. Proficiency in LANL business systems (Ariba, Concur, OTL, Oracle) and Microsoft Office Suite (Excel, Outlook, PowerPoint, SharePoint, Teams, Word, Visio) as well as Webex.
Procurement:
Demonstrated experience as a Designated Procurement Representative (DPR) with strong knowledge of LANL procurement policies, PCard/iExpense, and the Ariba system.
Education/Experience
Position requires a bachelor's degree and a minimum of two years' related experience; or an equivalent combination of education and experience directly related to the occupation.
Desired Qualifications:
Work Environment:
Work Location:
The work location for this position is onsite and located in Los Alamos, NM. All work locations are at the discretion of management.
Position commitment:
Regular appointment employees are required to serve a period of continuous service in their current position in order to be eligible to apply for posted jobs throughout the Laboratory. If an employee has not served the time required, they may only apply for Laboratory jobs with the documented approval of their Division Leader. The position commitment for this position is 1 year.
Note to Applicants:
Please submit a comprehensive resume detailing all your professional achievements to be considered for this position.
Due to federal restrictions contained in the current National Defense Authorization Act, citizens of the People's Republic of China-including the special administrative regions of Hong Kong and Macau-as well as citizens of the Islamic Republic of Iran, the Democratic People's Republic of Korea (North Korea), and the Russian Federation, who are not Lawful Permanent Residents ("green card" holders) are prohibited from accessing facilities that support the mission, functions, and operations of national security laboratories and nuclear weapons production facilities, which includes Los Alamos National Laboratory.
Where You Will Work
Located in beautiful northern New Mexico, Los Alamos National Laboratory (LANL) is a multidisciplinary research institution engaged in strategic science on behalf of national security. Our generous benefits package includes:
§ PPO or High Deductible medical insurance with the same large nationwide network
§ Dental and vision insurance
§ Free basic life and disability insurance
§ Paid childbirth and parental leave
§ Award-winning 401(k) (6% matching plus 3.5% annually)
§ Learning opportunities and tuition assistance
§ Flexible schedules and time off (PTO and holidays)
§ Onsite gyms and wellness programs
§ Extensive relocation packages (outside a 50 mile radius)
Additional Details
Directive 206.2 - Employment with Triad requires a favorable decision by NNSA indicating employee is suitable under NNSA Supplemental Directive 206.2. Please note that this requirement applies only to citizens of the United States. Foreign nationals are subject to a similar requirement under DOE Order 142.3A.
Clearance: Q (Position will be cleared to this level). Selected applicants will be subject to a background investigation conducted by or on behalf of the Federal Government, and must meet eligibility requirements* for access to classified matter. This position requires a Q clearance. and obtaining such clearance requires US Citizenship except in extremely rare circumstances. Dependent upon the position, additional authorization to access classified information may be required, which may or may not be available to dual citizens. Receipt of a Q clearance and additional access authorization ultimately is a decision of the Federal Government and not of Triad.
*Eligibility requirements: To obtain a clearance, an individual must be at least 18 years of age; U.S. citizenship is required except in very limited circumstances. See DOE Order 472.2 for additional information.
New-Employment Drug Test: The Laboratory requires successful applicants to complete a new-employment drug test and maintains a substance abuse policy that includes random drug testing. Although New Mexico and other states have legalized the use of marijuana, use and possession of marijuana remain illegal under federal law. A positive drug test for marijuana will result in termination of employment, even if the use was pre-offer.
Regular position: Term status Laboratory employees applying for regular-status positions are converted to regular status.
Term position: Regular-status Laboratory employees applying for term-status positions may retain regular status with approval of the cognizant Principle Associate Director.
Internal Applicants: Regular appointment employees who have served the required period of continuous service in their current position are eligible to apply for posted jobs throughout the Laboratory. If an employee has not served the required period of continuous service, they may only apply for Laboratory jobs with the documented approval of their Division Leader. Please refer to Policy Policy P701 for applicant eligibility requirements.
Equal Opportunity: Los Alamos National Laboratory is an equal opportunity employer. All employment practices are based on qualification and merit, without regard to protected categories such as race, color, national origin, ancestry, religion, age, sex, gender identity, sexual orientation, marital status or spousal affiliation, physical or mental disability, medical conditions, pregnancy, status as a protected veteran, genetic information, or citizenship within the limits imposed by federal, state, and local laws and regulations. The Laboratory is also committed to making our workplace accessible to individuals with disabilities and will provide reasonable accommodations, upon request, for individuals to participate in the application and hiring process. To request such an accommodation, please send an email to applyhelp@lanl.gov or call (505)-664-6947.
The Program Project Interface (PPI) Division at Los Alamos National Laboratory (LANL) is seeking a highly organized and motivated Professional Staff Assistant to provide comprehensive administrative and operational support in a mission-focused environment.
PPI plays a critical role in ensuring the successful execution of capital line-item and programmatic equipment projects. As the strategic bridge between the Associate Laboratory Director for Weapons Production (ALDWP) and the Associate Laboratory Director for Plutonium Infrastructure (ALDPI), PPI supports the delivery of next-generation facilities, infrastructure, and equipment essential to national security.
In this role, you will be a key resource to technical staff, managers, and administrative professionals, ensuring smooth daily operations across the division. You will provide high-level administrative, human resources, procurement, and communication support. You must be a self-starter who adapts quickly, exercises sound judgment and can independently research and assemble information for management decision-making.
What You Need
Minimum Job Requirements:
Communication:
Exceptional interpersonal, verbal, and written communication skills. Demonstrated ability to prepare accurate correspondence and presentations while managing sensitive issues with professionalism.
Human Resources:
Experience supporting HR processes, including applicant screening and on boarding.
Knowledge & Skills:
Ability to work under pressure with changing priorities. Experience performing complex work requiring initiative, discretion, and independent judgment. Proven problem-solving skills and the ability to improve and streamline business practices. Proficiency in LANL business systems (Ariba, Concur, OTL, Oracle) and Microsoft Office Suite (Excel, Outlook, PowerPoint, SharePoint, Teams, Word, Visio) as well as Webex.
Procurement:
Demonstrated experience as a Designated Procurement Representative (DPR) with strong knowledge of LANL procurement policies, PCard/iExpense, and the Ariba system.
Education/Experience
Position requires a bachelor's degree and a minimum of two years' related experience; or an equivalent combination of education and experience directly related to the occupation.
Desired Qualifications:
- Understanding of capital line-item projects and the ALDWP program portfolio
- Active Q clearance
- Experience supporting or managing boards, committees, or advisory groups including coordinating meetings, preparing materials, tracking action items, capturing minutes, and facilitating communication among stakeholders
Work Environment:
Work Location:
The work location for this position is onsite and located in Los Alamos, NM. All work locations are at the discretion of management.
Position commitment:
Regular appointment employees are required to serve a period of continuous service in their current position in order to be eligible to apply for posted jobs throughout the Laboratory. If an employee has not served the time required, they may only apply for Laboratory jobs with the documented approval of their Division Leader. The position commitment for this position is 1 year.
Note to Applicants:
Please submit a comprehensive resume detailing all your professional achievements to be considered for this position.
Due to federal restrictions contained in the current National Defense Authorization Act, citizens of the People's Republic of China-including the special administrative regions of Hong Kong and Macau-as well as citizens of the Islamic Republic of Iran, the Democratic People's Republic of Korea (North Korea), and the Russian Federation, who are not Lawful Permanent Residents ("green card" holders) are prohibited from accessing facilities that support the mission, functions, and operations of national security laboratories and nuclear weapons production facilities, which includes Los Alamos National Laboratory.
Where You Will Work
Located in beautiful northern New Mexico, Los Alamos National Laboratory (LANL) is a multidisciplinary research institution engaged in strategic science on behalf of national security. Our generous benefits package includes:
§ PPO or High Deductible medical insurance with the same large nationwide network
§ Dental and vision insurance
§ Free basic life and disability insurance
§ Paid childbirth and parental leave
§ Award-winning 401(k) (6% matching plus 3.5% annually)
§ Learning opportunities and tuition assistance
§ Flexible schedules and time off (PTO and holidays)
§ Onsite gyms and wellness programs
§ Extensive relocation packages (outside a 50 mile radius)
Additional Details
Directive 206.2 - Employment with Triad requires a favorable decision by NNSA indicating employee is suitable under NNSA Supplemental Directive 206.2. Please note that this requirement applies only to citizens of the United States. Foreign nationals are subject to a similar requirement under DOE Order 142.3A.
Clearance: Q (Position will be cleared to this level). Selected applicants will be subject to a background investigation conducted by or on behalf of the Federal Government, and must meet eligibility requirements* for access to classified matter. This position requires a Q clearance. and obtaining such clearance requires US Citizenship except in extremely rare circumstances. Dependent upon the position, additional authorization to access classified information may be required, which may or may not be available to dual citizens. Receipt of a Q clearance and additional access authorization ultimately is a decision of the Federal Government and not of Triad.
*Eligibility requirements: To obtain a clearance, an individual must be at least 18 years of age; U.S. citizenship is required except in very limited circumstances. See DOE Order 472.2 for additional information.
New-Employment Drug Test: The Laboratory requires successful applicants to complete a new-employment drug test and maintains a substance abuse policy that includes random drug testing. Although New Mexico and other states have legalized the use of marijuana, use and possession of marijuana remain illegal under federal law. A positive drug test for marijuana will result in termination of employment, even if the use was pre-offer.
Regular position: Term status Laboratory employees applying for regular-status positions are converted to regular status.
Term position: Regular-status Laboratory employees applying for term-status positions may retain regular status with approval of the cognizant Principle Associate Director.
Internal Applicants: Regular appointment employees who have served the required period of continuous service in their current position are eligible to apply for posted jobs throughout the Laboratory. If an employee has not served the required period of continuous service, they may only apply for Laboratory jobs with the documented approval of their Division Leader. Please refer to Policy Policy P701 for applicant eligibility requirements.
Equal Opportunity: Los Alamos National Laboratory is an equal opportunity employer. All employment practices are based on qualification and merit, without regard to protected categories such as race, color, national origin, ancestry, religion, age, sex, gender identity, sexual orientation, marital status or spousal affiliation, physical or mental disability, medical conditions, pregnancy, status as a protected veteran, genetic information, or citizenship within the limits imposed by federal, state, and local laws and regulations. The Laboratory is also committed to making our workplace accessible to individuals with disabilities and will provide reasonable accommodations, upon request, for individuals to participate in the application and hiring process. To request such an accommodation, please send an email to applyhelp@lanl.gov or call (505)-664-6947.
