Los Alamos National Laboratory Administrative Assistant 4 in Los Alamos, New Mexico
What You Will Do
The Nuclear Engineering and Nonproliferation (NEN) Division is seeking an energetic, customer-focused Administrative Assistant to provide support to management and staff of two technical groups that include scientists, engineers, professionals, technicians, postdoctoral associates, and students.This position supports two groups (Advanced Nuclear Technology, NEN-2, and Systems Design and Analysis, NEN-5) and reports to the NEN-2 Group Leader.The incumbent must be able to team acrossNEN Division’s support staff and other LANL organizations to fulfill our mission.
The successful candidate will have a customer-focused approach to administrative responsibilities and will work cooperatively with staff and peers in a dynamic, divers office environment. The incumbent will perform complex administrative functions requiring considerable judgement, a high degree of initiative, and the ability to make Independent judgements within the areas of responsibility. This position will provide administrative support that includes, but is not limited to:
Providing administrative support to two technical groups.
Keeping group management and staff abreast of policy and procedure in administrative matters (e.g., travel, procurement, time and labor, etc.).
Tracking, reviewing, prioritizing, and/or completing tasks and action items utilizing established or self-developed databases and/or systems.
Managing calendars for multiple Group and Deputy Group Leaders and three conference rooms, including related decision-making and prioritization.
Generating and tracking a variety of internal and external forms, reports, and correspondence, typically requiring minimal supervision and often without established instruction.
Serving as a primarytimekeeper for two groups, backup timekeeper across the division, andserves as a key/core custodian.
Serving as a Designated Procurement Representative (DPR), assisting with purchasing across the division.
Serve as a primary and/or backup to classified matter custodian.
Managing scheduling and audio/visual capabilities of three conference rooms utilized by organizations across the Laboratory.
What You Need
Minimum Job Requirements:
Extensive experience and proven proficiency providing a wide variety of administrative support in a large office environment with proven success of adaptability, flexibility, cooperation and willingness to provide support wherever needed.
Demonstrated excellence in building effective working relationships and networks,especially with support staff in multiple organizationsand interacting professionally with all levels of employees, managers, external customers, and peers.
Proven attention to detail and ability to use diverse sets of information to make decisions and provide appropriate levels of support.
Proven success working effectively and calmly under pressure of multiple deadlines, frequent interruptions, and changing priorities while maintaining a high level of accuracy and attention to detail.
Demonstrated ability to effectively identify, prioritize and track deadlines and commitments.
Demonstrated experiencemaking decisions and resolving complex problems both independently and as a team member using judgment and creativity to determine the approach or action to take in non-routine situations.
Excellent verbal and written communication skills, includingproficiency with editing documents with significant responsibility for content, grammar, spelling, punctuation, consistency, accuracy, and formatting.
Experience with domestic travel arrangements and reimbursements.
Experience managing multiple, complex calendars for managers and resources.
An excellent record of dependability and taking initiative.
Intermediateknowledge of standard office software including Microsoft Word, Excel, Outlook, and PowerPoint.
Ability to obtain a DOE Q Clearance - which typically requires U.S. Citizenship
Experience with LANL Lab-wide systems (Oracle, Time and Labor, Concur, Foreign Travel).
Experience with procurement/DPR responsibilities (iProcurement, P-card).
Experience with foreign travel arrangements and reimbursements.
Experience with LANL’s foreign national hosting requirements.
Experience as a classified matter custodian.
Familiarity with LANL’s Lock and Key Program, including experience as a key/core custodian.
Experience organizing meetings on behalf of manager.
Experience with modern audio/visual equipment.
Active DOE "Q" Clearance.
Education: Position typically requires five or more years of related experience, or an equivalent combination of education and experience.
Notes to Applicants: Along with a resume, please provide a detailed cover letter addressing each of the required and desired skills.
Clearance: Q (Position will be cleared to this level). Applicants selected will be subject to a Federal background investigation and must meet eligibility requirements
for access to classified matter.
Eligibility requirements: To obtain a clearance, an individual must be at least 18 years of age; U.S. citizenship is required except in very limited circumstances. See DOE Order 472.2 for additional information.
New-Employment Drug Test: The Laboratory requires successful applicants to complete a new-employment drug test and maintains a substance abuse policy that includes random drug testing.
Regular position: Term status Laboratory employees applying for regular-status positions are converted to regular status.
Internal Applicants: Please refer to Laboratory policy P701 for applicant eligibility.
Equal Opportunity: Los Alamos National Laboratory is an equal opportunity employer and supports a diverse and inclusive workforce. All employment practices are based on qualification and merit, without regards to race, color, national origin, ancestry, religion, age, sex, gender identity, sexual orientation or preference, marital status or spousal affiliation, physical or mental disability, medical conditions, pregnancy, status as a protected veteran, genetic information, or citizenship within the limits imposed by federal laws and regulations. The Laboratory is also committed to making our workplace accessible to individuals with disabilities and will provide reasonable accommodations, upon request, for individuals to participate in the application and hiring process. To request such an accommodation, please send an email to email@example.com or call 1-505-665-4444 option 1.
Where You Will Work
Located in northern New Mexico, Los Alamos National Laboratory (LANL) is a multidisciplinary research institution engaged in strategic science on behalf of national security. LANL enhances national security by ensuring the safety and reliability of the U.S. nuclear stockpile, developing technologies to reduce threats from weapons of mass destruction, and solving problems related to energy, environment, infrastructure, health, and global security concerns
Contact Name Thomas, Kristin Sue
Vacancy Name: IRC79252
Organization Name NEN-DO / Nuclear Engineering & Nonproliferation
Minimum Salary 52200
Maximum Salary 80800
Req ID: IRC79252
Category: Administrative Support