Los Alamos National Laboratory Administrative Assistant 4 in Los Alamos, New Mexico
What You Will Do
Come be a part of the Integrated Nuclear Program Office (INP) team as an Administrative Assistant, where you will report to the Project-Program Director. You will serve as the point of contact for INP-DO and will act as an interface between the Associate Lab Directorate for Weapons Production (ALDWP), Actinide Operations (AO) and its entities, as well as other LANL organizations and external agencies. You will be responsible for integrating the planning, execution, and reporting for LANL’s Pit Production efforts, surplus plutonium disposition activities, the Material Reuse and Recycle (MR&R) program, and other programs of national significance.
What You Need
Minimum Job Requirements:
Advanced-level experience providing high-level administrative support in a busy office environment requiring time keeping, travel, procurement, complex calendar management, and meeting scheduling/logistics. Experience with complex problem solving, developing and implementing solutions, and innovating business practices to ensure customer satisfaction.
Expert knowledge and experience with Microsoft Suite and Outlook is required. Knowledge of Oracle Time & Labor and Concur for domestic and foreign travel is preferred but not required. Independently interpret complex data and information to produce high-level correspondence, Excel spreadsheets, and PowerPoint presentations with the expectation these products will be broadcast to a wide audience.
Excellent interpersonal, verbal and written communication skills while interacting effectively with all levels of managers and employees as well as officials from external organizations. Grammatical proficiency, formatting, and editing capabilities required at this level.
Demonstrated ability to calmly manage frequent interruptions and changing priorities; complete assignments with, or without established procedures; be available, dependable, and punctual; and act as an informal team leader and/or facilitator when needed. Maintain a professional office atmosphere; demonstrate initiative, versatility, accuracy, and tact.
Education and Experience: Position requires a High School Diploma and 5 years related experience; or, an equivalent combination of education and experience directly related to the occupation. At this level, additional training, certification, and/or education may be desirable.
Designated Procurement Representative (DPR) and AdSTR experience.
Knowledge of ALDWP structure, including TA-55 Access Requirements and 551’s; organizing and managing high-level visits and meetings. Experience using SharePoint as well as experience with tracking action items and deliverables, appropriate disposition of correspondence receiving, transmitting and safeguarding sensitive information.
Active DOE “Q” clearance.
Note to Applicants:
For full consideration, applicants must submit a comprehensive resume reflective of your relevant experience to the job requirements and desired skills stated above.
This vacancy will close on August 19, 2021, midnight Mountain Standard Time.
This position will be physically located in Los Alamos, New Mexico.
Position commitment: Regular appointment employees are required to serve a period of continuous service in their current position in order to be eligible to apply for posted jobs throughout the Laboratory. If an employee has not served the time required, they may only apply for Laboratory jobs with the documented approval of their Division Leader. The position commitment for this position is 1 year.
Where You Will Work
Located in beautiful northern New Mexico, Los Alamos National Laboratory (LANL) is a multidisciplinary research institution engaged in strategic science on behalf of national security. Our generous benefits package includes:
PPO or High Deductible medical insurance with the same large nationwide network
Dental and vision insurance
Free basic life and disability insurance
Paid maternity and parental leave
Award-winning 401(k) (6% matching plus 3.5% annually)
Learning opportunities and tuition assistance
Flexible schedules and time off (paid sick, vacation, and holidays)
Onsite gyms and wellness programs
Extensive relocation packages (outside a 50 mile radius)
Directive 206.2 - Employment with Triad requires a favorable decision by NNSA indicating employee is suitable under NNSA Supplemental Directive 206.2 . Please note that this requirement applies only to citizens of the United States. Foreign nationals are subject to a similar requirement under DOE Order 142.3A.
Clearance: Q (Position will be cleared to this level). Applicants selected will be subject to a Federal background investigation and must meet eligibility requirements
for access to classified matter. This position requires a Q clearance which requires US Citizenship except in extremely rare circumstances. Dependent upon position, additional authorization to access nuclear weapons information may be required that may or may not be available to dual citizens depending upon the circumstances.
Eligibility requirements: To obtain a clearance, an individual must be at least 18 years of age; U.S. citizenship is required except in very limited circumstances. SeeDOE Order 472.2 for additional information.
New-Employment Drug Test: The Laboratory requires successful applicants to complete a new-employment drug test and maintains a substance abuse policy that includes random drug testing.
Regular position: Term status Laboratory employees applying for regular-status positions are converted to regular status.
Internal Applicants: Regular appointment employees who have served the required period of continuous service in their current position are eligible to apply for posted jobs throughout the Laboratory. If an employee has not served the required period of continuous service, they may only apply for Laboratory jobs with the documented approval of their Division Leader. Please refer to PolicyPolicy P701for applicant eligibility requirements.
Equal Opportunity: Los Alamos National Laboratory is an equal opportunity employer and supports a diverse and inclusive workforce. All employment practices are based on qualification and merit, without regard to race, color, national origin, ancestry, religion, age, sex, gender identity, sexual orientation or preference, marital status or spousal affiliation, physical or mental disability, medical conditions, pregnancy, status as a protected veteran, genetic information, or citizenship within the limits imposed by federal laws and regulations. The Laboratory is also committed to making our workplace accessible to individuals with disabilities and will provide reasonable accommodations, upon request, for individuals to participate in the application and hiring process. To request such an accommodation, please send an email to email@example.com or call1-505-665-4444 option 1. Appointment Type
Contact Name Tapia, Margaret L (Margie)
Vacancy Name: IRC86671
Organization Name INP-DO/Integrated Nuclear Program Delivery
Minimum Salary 53500
Maximum Salary 82800
Req ID: IRC86671
Category: Administrative Support