Los Alamos National Laboratory Administrative Assistant 4 in Los Alamos, New Mexico
Vacancy Name: IRC72378
Job Title Administrative Assistant 4
Location Los Alamos, NM, US
Organization Name ALDBUS/Associate Laboratory Director For Business Services
What You Will Do
The Associate Laboratory Director for Business Management (ALDBUS) is seeking an energetic, organized, and highly motivated and reliable individual who is capable of quickly changing focus, acting independently, and is comfortable with a broadly defined scope of work within the ALDBUS Office. The Administrative Assistant will professionally represent and support multiple needs within the ALDBUS organization as well as provide direct support to Associate Laboratory and the ALD office. This position requires high-level administrative support to include managing Time and Effort, processing Domestic Travel requests, reservations, and reimbursements, performing purchasing functions via LANL procurement systems, and complex calendar management.
What You Need
Minimum Job Requirements:
Proven abilities in providing high-level administrative support in a busy office environment, including interfacing with all levels of personnel.
Expert-level knowledge of and experience with computer software applications (Word, Excel, PowerPoint, Oracle, Outlook, Concur, iProcurement and Data Warehouse).
Excellent oral and written skills, including proofreading, grammar, spelling, punctuation, accuracy, and attention to detail.
Demonstrated ability to organize, prioritize, and follow-through to completion on multiple tasks, often under strict deadlines, frequent interruptions, and changing priorities.
Demonstrated strong interpersonal skills providing excellent and professional customer service.
Demonstrated ability to coordinate multiple calendars (both personal and conference room) with complex schedules.
Demonstrated ability working with sensitive and confidential information.
Ability to serve as a point of contact and resource for internal office and external agencies for established processes, procedures, and guidelines.
Designated Procurement Representative experience.
Expert knowledge of the Laboratory’s organizational structure and administrative policies, practices, and procedures.
Demonstrated experience serving as a key core custodian experience.
Demonstrated experience with process and systems for hosting external visitors, affiliate agreements, and badge requests.
Active Q Clearance.
Education Required: Position typically requires five or more years of related experience, or an equivalent combination of education and experience. At this level, additional training, certification, and/or education may be expected.
Notes to Applicants: For full consideration, please proved a comprehensive cover letter addressing how you meet minimum and desired job requirements.
Clearance: Q (Position will be cleared to this level). Applicants selected will be subject to a Federal background investigation and must meet eligibility requirements
for access to classified matter.
Eligibility requirements: To obtain a clearance, an individual must be at least 18 years of age; U.S. citizenship is required except in very limited circumstances. See DOE Order 472.2 for additional information.
New-Employment Drug Test: The Laboratory requires successful applicants to complete a new-employment drug test and maintains a substance abuse policy that includes random drug testing.
Regular position: Term status Laboratory employees applying for regular-status positions are converted to regular status.
Internal Applicants: Please refer to Laboratory policy P701 for applicant eligibility.
Equal Opportunity: Los Alamos National Laboratory is an equal opportunity employer and supports a diverse and inclusive workforce. All employment practices are based on qualification and merit, without regards to race, color, national origin, ancestry, religion, age, sex, gender identity, sexual orientation or preference, marital status or spousal affiliation, physical or mental disability, medical conditions, pregnancy, status as a protected veteran, genetic information, or citizenship within the limits imposed by federal laws and regulations. The Laboratory is also committed to making our workplace accessible to individuals with disabilities and will provide reasonable accommodations, upon request, for individuals to participate in the application and hiring process. To request such an accommodation, please send an email to firstname.lastname@example.org or call 1-505-665-4444 option 1.
Where You Will Work
Located in northern New Mexico, Los Alamos National Laboratory (LANL) is a multidisciplinary research institution engaged in strategic science on behalf of national security. LANL enhances national security by ensuring the safety and reliability of the U.S. nuclear stockpile, developing technologies to reduce threats from weapons of mass destruction, and solving problems related to energy, environment, infrastructure, health, and global security concerns.
Appointment Type Regular
Minimum Salary 51100
Maximum Salary 79100
Contact Name Gonzales, Andrea Jo
Req ID: IRC72378