Los Alamos National Laboratory Administrative Assistant 4 in Los Alamos, New Mexico

What You Will Do_

The Partnership and Pipeline Program Office is seeking a high-level, experienced, interactive, customer-focused Administrative Assistant 4 to provide administrative support for the Program Office.

The position will perform complex administrative and office-related functions and activities requiring considerable judgment, high degree of initiative, independent action, and discretion. Demonstrate the ability to adhere to timeliness, flexibility, as well as maintain a professional atmosphere under pressure while meeting numerous deadlines.

Duties may include, but are not necessarily limited to: tracking and conveying messages; receiving and directing visitors and customers; generating internal and external correspondence; maintaining electronic and hardcopy files; creating, publishing, and maintaining web pages; coordinating calendars, schedules, meeting logistics and travel arrangements for LANL staff, students, visitors and affiliates; managing and ordering supplies; providing support for on- and off-site meetings, conferences, workshops and educational activities; and serving as a resource for staff regarding established administrative policies and procedures.

What You Need

Minimum Job Requirements:

  • Demonstrated and professional-level experience and proven competence in administrative support with particular experience in organizing and prioritizing tasks in a fast-paced environment.

  • Demonstrated proficiency in administrative skills, including word processing; editing documents with significant responsibility for content, proofreading, grammar, spelling, punctuation, consistency, accuracy, clarity and syntax; attention to detail and format; filing and record keeping.

  • Demonstrated experience working successfully both independently and in a team-based environment and interacting with all levels of managers, support staff, students, and internal and external customers.

  • Demonstrated ability to independently process, review, verify, and track projects to ensure accuracy and completion.

  • Excellent verbal (telephone / face-to-face) and written communication (including web development) skills.

  • Must have an excellent record of dependability, availability, attendance and punctuality.

  • Ability to accept and perform new responsibilities as the need arises.

  • Proficiency in the use of standard office software, such as Microsoft Word, Excel, Outlook, and PowerPoint.

Desired Skills:

  • Experience with LANL student programs and policies.

  • Experience in the use of Lab-wide systems including: Oracle, Time and Labor, CMS, Concur, DIVA, UTrain, etc.

  • Willingness and ability to obtain and use Purchase Card for Division; experience with iProcurement; ability to serve as Designated Procurement Representative (DPR).

  • Knowledge of Laboratory structure and administrative policies and procedures.

  • Experience in organizing/supporting meetings, workshops and/or conferences.

Additional Details:

Clearance: Q(Position will be cleared to this level). Applicants selected will be subject to a Federal background investigation and must meet eligibility requirements* for access to classified matter.

*Eligibility requirements: To obtain a clearance, an individual must be at least 18 years of age; U.S. citizenship is required except in very limited circumstances. See DOE Order 472.2 for additional information.

New-Employment Drug Test: The Laboratory requires successful applicants to complete a new-employment drug test and maintains a substance abuse policy that includes random drug testing.

Regular position:Term status Laboratory employees applying for regular-status positions are converted to regular status.

Internal Applicants:Please refer to Laboratory policy P701 for applicant eligibility.

Equal Opportunity: Los Alamos National Laboratory is an equal opportunity employer and supports a diverse and inclusive workforce. All employment practices are based on qualification and merit, without regards to race, color, national origin, ancestry, religion, age, sex, gender identity, sexual orientation or preference, marital status or spousal affiliation, physical or mental disability, medical conditions, pregnancy, status as a protected veteran, genetic information, or citizenship within the limits imposed by federal laws and regulations. The Laboratory is also committed to making our workplace accessible to individuals with disabilities and will provide reasonable accommodations, upon request, for individuals to participate in the application and hiring process. To request such an accommodation, please send an email to applyhelp@lanl.gov or call 1-505-665-4444 option 1.

Where You Will Work_

The new Partnerships & Pipeline Office oversees the external partnerships and student/postdoc pipeline that is essential to the future of the Laboratory's mission, its science, technology, and engineering, and its future workforce.

The Laboratory engages in multi-institutional partnerships and collaborations through the strength of our STE capabilities. These partnerships in turn enrich our STE capabilities.

Our focus on academic collaborations is key to our efforts to recruit, retain, and revitalize our worldclass workforce and maintain our student/postdoc pipeline for the next generation of the Laboratory.

Maximum Salary: 77600

Minimum Salary: 50200

Location: Los Alamos, NM, US

Contact Name: Lynn, Barbara Ann

Organization Name: PPO / Partnerships & Pipeline Office

Email: bal@lanl.gov

Job Title: Administrative Assistant 4

Appointment Type: Regular

Req ID: IRC70154