Los Alamos National Laboratory Administrative Assistant 4 in Los Alamos, New Mexico
Vacancy Name: IRC78113
Job Title Administrative Assistant 4
Location Los Alamos, NM, US
Organization Name MST-16/Nuclear Materials Science
Minimum Salary 51100
Maximum Salary 79100
What You Will Do
We are looking for an energetic, customer-focused Administrative Assistant to join the MST-16 Group Office. This individual will serve as an integral part of the Nuclear Materials Science Group by assisting in the day-to-day administrative support of the MST-16 group. This position requires a motivated and detail-oriented individual who is capable of quickly changing focus, acting independently, and staying organized. Located in northern New Mexico, Los Alamos National Laboratory (LANL) is a multidisciplinary research institution engaged in strategic science on behalf of national security. LANL enhances national security by ensuring the safety and reliability of the U.S. nuclear stockpile, developing technologies to reduce threats from weapons of mass destruction, and solving problems related to energy, environment, infrastructure, health, and global security concerns.
Typical Job Duties:
Performs complex administrative and office-related functions and activities requiring independent judgement, and internal motivation.
Coordinates multiple calendars and complex schedules.
Coordinates domestic and foreign travel arrangements and reimbursements for group.
Enter time and effort reporting for assigned employees.
May handle sensitive information and/or classified matter.
May serve as an escort to visitors and uncleared and/or L-cleared personnel.
Serve as a designated procurement representative and maintain related records and documents.
Oversee locker assignments within PF-4.
Enter and manage 551 visit requests for visitors, and monthly renewals for internal employee needs.
Oversee maintenance and usage of government vehicles.
Serves as a point of contact and a resource for internal offices and external agencies.
Coordinate Foreign Visit Requests.
Complete travel and reimbursement requests for incoming interviewees.
What You Need
Minimum job requirements:
Five years of relevant experience assisting with administrative or operational activities, or equivalent combination of education and experience.
Dependability and ability to work effectively, conscientiously, and professionally both independently and in a team environment.
Experience using databases to input information and retrieve, manipulate, and report data using spreadsheet software such as Microsoft Excel or SharePoint.
Experience generating a variety of internal and external correspondence, reports and forms, typically requiring minimal supervision and often without established instruction.
Ability to prepare specialized reports and presentations with attention to detail and accuracy.
Proven ability to organize, prioritize and follow-through to completion on multiple tasks with shifting priorities in a fast-paced, dynamic environment with strict deadlines while working with great accuracy and attention to detail.
Experience in responding to policy changes by doing research and providing accurate information as assigned.
Excellent communication and customer service skills both verbal and written, demonstrating the ability to interact effectively with all levels of internal and external personnel.
Ability to think creatively and problem solve.
Ability to obtain DOE Q clearance (usually requires U.S. citizenship) and HRP certification.
Basic knowledge of TA-55 facility operations, procedures, and policies.
Basic knowledge of conduct of operations.
Basic knowledge of the Laboratory’s administrative policies
Ability to recommend, develop, and implement process improvements.
Experience coordinating multiple work and/or resource loaded schedules.
Knowledge of safety and security issues when working in a nuclear facility.
Working knowledge of handling classified matter.
Bachelor’s degree, or an equivalent combination of education and experience.
DOE Q clearance and HRP certification
Notes to Applicants: For full consideration, please provide a comprehensive cover letter addressing relevant experience and detailing how you meet the qualifications of each of the key requirements for this position.
Clearance: Q (Position will be cleared to this level). Applicants selected will be subject to a Federal background investigation and must meet eligibility requirements
for access to classified matter.
Eligibility requirements: To obtain a clearance, an individual must be at least 18 years of age; U.S. citizenship is required except in very limited circumstances. See DOE Order 472.2 for additional information.
HRP: This position is subject to the requirements of the DOE Human Reliability Program as specified in 10 Code of Federal Regulation, Part 712, §712.11. These requirements include on going drug and alcohol testing, as well as periodic medical and psychological evaluations.
426.2: This position is subject to DOE Order 426.2, Personnel Selection, Training, and Qualification Requirements for DOE Nuclear Facilities, which establishes entry-level requirements to ensure candidates selected for specific positions can successfully perform the requirements of the job.
New-Employment Drug Test: The Laboratory requires successful applicants to complete a new-employment drug test and maintains a substance abuse policy that includes random drug testing.
Regular position: Term status Laboratory employees applying for regular-status positions are converted to regular status.
Internal Applicants: Please refer to Laboratory policy P701 for applicant eligibility.
Equal Opportunity: Los Alamos National Laboratory is an equal opportunity employer and supports a diverse and inclusive workforce. All employment practices are based on qualification and merit, without regards to race, color, national origin, ancestry, religion, age, sex, gender identity, sexual orientation or preference, marital status or spousal affiliation, physical or mental disability, medical conditions, pregnancy, status as a protected veteran, genetic information, or citizenship within the limits imposed by federal laws and regulations. The Laboratory is also committed to making our workplace accessible to individuals with disabilities and will provide reasonable accommodations, upon request, for individuals to participate in the application and hiring process. To request such an accommodation, please send an email to email@example.com or call 1-505-665-4444 option 1.
Where You Will Work
The Nuclear Materials Science Group (MST-16) provides multidisciplinary expertise in actinide materials science using a comprehensive suite of destructive and nondestructive analytical techniques within a category I nuclear facility and other radiological facilities. These activities include the characterization of new and aged pit construction materials, the development of technologies for advanced actinide materials analysis and synthesis, and actinide materials science investigations. Technical work is primarily performed in PF-4, however, MST-16 supports and performs experiments at numerous other LANL and off-site experimental facilities.
Located in northern New Mexico, Los Alamos National Laboratory (LANL) is the premier national resource responsible for monitoring the safety and reliability of the U.S. nuclear stockpile and conducting research into new defense programs. It is a center for research in a wide range of scientific disciplines, including space exploration, geophysics, renewable energy, supercomputing, medicine and nano-technology.
Appointment Type Regular
Contact Name Ditsworth, Samantha Aileen
Req ID: IRC78113