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Los Alamos National Laboratory AOT Division Administrator (Administrative Assistant 4) in Los Alamos, New Mexico

Vacancy Name: IRC71924


Job Title AOT Division Administrator (Administrative Assistant 4)

Location Los Alamos, NM, US

Organization Name AOT-DO/Accelerator Operations & Technology

What You Will Do

The Accelerator Operations and Technology (AOT) Division Office is seeking a motivated, customer-focused individual to provide high-level administrative support and to support AOT division-wide initiatives and administrative requirements. The successful candidate will report to the AOT Division Management Team, including the Division Leader, Deputy Division Leader, PSA and Chief of Staff, as well as AOT group managers. Additional responsibilities include interfacing with the ALDPS team on administrative issues. The successful candidate is likely to serve as the first point of contact for one of the AOT groups. The successful candidate will be expect to work independently with minimal supervision, establish and balance priorities, be capable of handling personnel and sensitive matters with tact and discretion, and effectively manage Division-wide programs and projects.

Specific duties include but are not limited to the following:

  • Use independent judgment within standard policies and procedures to manage conflicting priorities, perform complex administrative duties, manage workflow, manage complex calendars, and provide high quality administrative support

  • Effectively manage commitments for AOT managers to assure timely progress toward deliverables while allowing time for planning and reflection

  • Provide database management, conducting research and assembling data for assigned specialized reports, presentations, and/or documents, with significant responsibility for content

  • Compose, prepare, and edit routine and non-routine correspondence and reports; review and prioritize incoming correspondence and make decisions regarding appropriate distribution

  • Work as part of an administrative team focusing on AOT’s compliance with all LANL Records Management and Document Control policies and procedures as well as AOT Division policies

  • Plan and coordinate logistics for meetings, including preparation of materials

  • Provide division-wide support in the areas of Foreign National visits and assignments, domestic and foreign travel, T&L management, service as a DPR and support high quantity and high value procurements related to accelerator operations

  • Provide division-wide support in the assessment of AOT Division’s compliance with LANL records and document management

What You Need

Minimum Job Requirements:

  • Proven competence in providing high-level administrative support in a busy office environment, including interfacing with all levels of personnel.

  • Demonstrated experience with solving problems, developing solutions, and innovating business practices to ensure customer and sponsor satisfaction.

  • Demonstrated experience in effectively prioritizing tasks as well as assuming responsibility for projects and action items from inception to completion.

  • Demonstrated ability to effectively manage complex calendars and coordinate meetings.

  • A resume with a detailed cover letter addressing each of the Qualification Requirements is required to be considered.

Desired Skills :

  • Thorough knowledge and in-depth understanding of Laboratory organizational structures, operations, policies, and administrative systems.

  • Advanced working knowledge and experience with the following software packages and systems, including but not limited to: Microsoft Office software programs, Outlook, Oracle Time and Labor, iProcurement, Purchase Card Systems, and other procurement systems (such as RRBs), and Domestic and Foreign Travel Systems

Education: Position typically requires a minimum or five or more years’ related experience or an equivalent combination of education and experience.

Notes to Applicants: In order to be considered you must attach a cover letter that addresses the minimum job requirements of this advertisement.

Additional Details:

No Clearance: Position does not require a security clearance. Selected candidates will be subject to drug testing and other pre-employment background checks.

New-Employment Drug Test: The Laboratory requires successful applicants to complete a new-employment drug test and maintains a substance abuse policy that includes random drug testing.

Regular position: Term status Laboratory employees applying for regular-status positions are converted to regular status.

Internal Applicants: Please refer to Laboratory policy P701 for applicant eligibility.

Equal Opportunity: Los Alamos National Laboratory is an equal opportunity employer and supports a diverse and inclusive workforce. All employment practices are based on qualification and merit, without regards to race, color, national origin, ancestry, religion, age, sex, gender identity, sexual orientation or preference, marital status or spousal affiliation, physical or mental disability, medical conditions, pregnancy, status as a protected veteran, genetic information, or citizenship within the limits imposed by federal laws and regulations. The Laboratory is also committed to making our workplace accessible to individuals with disabilities and will provide reasonable accommodations, upon request, for individuals to participate in the application and hiring process. To request such an accommodation, please send an email to or call 1-505-665-4444 option 1.

Where You Will Work

Located in northern New Mexico, Los Alamos National Laboratory (LANL) is a multidisciplinary research institution engaged in strategic science on behalf of national security. LANL enhances national security by ensuring the safety and reliability of the U.S. nuclear stockpile, developing technologies to reduce threats from weapons of mass destruction, and solving problems related to energy, environment, infrastructure, health, and global security concerns.

Come join the best and brightest minds in the world at one of the most innovative and creative multidisciplinary research institutions engaged in strategic science on behalf of U.S national security. The work we do at Los Alamos National Laboratory (LANL) matters to our country and the world.

The Accelerator Operations and Technology Division provides leadership in accelerator science, engineering and operations in support of National User Facilities and to solve national security challenges. A principal element of the division’s portfolio is operation, maintenance and improvement of the accelerator, beam transport, proton storage ring and targets of the Los Alamos Neutron Science Center (LANSCE), a multi-purpose National User Facility that provides intense neutron and proton beams to support multi-disciplinary fundamental and applied research and medical radioisotope production.

Appointment Type Regular


Minimum Salary 51100

Maximum Salary 79100

Contact Details

Contact Name Nelsen, Ashley Nicole


Work Telephone

Req ID: IRC71924

The Laboratory is also committed to making our workplace accessible to individuals with disabilities and will provide reasonable accommodations, upon request, for individuals to participate in the application and hiring process.

To request a disability accommodation,
email or call (505) 665-4444, option 1.