Los Alamos National Laboratory Bioscience Division Administrative Assistant (Administrative Assistant 4) in Los Alamos, New Mexico

What You Will Do

The Bioscience Division/Group Office is seeking a motivated, customer-focused individual to provide high-level administrative support to our organization. The successful candidate will serve as an integral member of our team and report to the Division Management Team, including the Division Leader, Deputy Division Leader, and Chief of Staff, as well as B-Division group managers. They will work closely with management, staff, students, and other administrators related to the broader B-Division administrative needs. The successful candidate must be able to work independently with minimal supervision, establish and balance priorities, be capable of handling personnel and sensitive matters with tact and discretion, and effectively team with others.

Typical duties will include: time and effort administration, foreign and domestic travel, calendar management, designated procurement representative, event coordination, visitor and foreign national processing, records management, generating and routing various requests for lab services and approval, developing and routing correspondence, and maintenance of organizational rosters and materials. Additional duties may include: access control and/or key custodian, POC for dosimetry and/or HRP, tracking group training. As an administrative assistance level four, you will be expected to contribute at a higher level when performing typical administrative duties, such as (but not limited to): establish processes that facilitate performance of these tasks, assist with the conference and workshop planning, manage classified visits, or serve as a Classified Matter Custodian.

What You Need

Minimum Job Requirements_

  • Advanced experience with general office management and administrative skills.

  • Highly proficient at organizing, prioritizing, and completion of multiple tasks, often under strict deadlines, frequent interruptions, and changing priorities.

  • Excellent customer service skills.

  • Advanced knowledge in the use of standard office software, such as Microsoft Word, Excel and Powerpoint.

  • Ability to effectively work in a team environment and interact with all levels of internal and external personnel.

  • Highly developed experience in making independent decisions and using good judgment when complete work tasks.

  • Excellent oral and written communication skills, including proofreading, grammar, spelling, punctuation, accuracy, attention to detail.

  • Highly proficient in the preparation and formatting of correspondence, reports, and/or presentations.

  • Must have an excellent record of dependability, availability, attendance, and punctuality.

  • Experience working with sensitive information and/or classified matter.

Desired Skills:

  • Competency in standard business applications (e.g., Oracle e-Business Suite applications, Oracle Time and Labor Concur, Foreign Travel System, Authorities System, DIVA, iProcurement, etc.).

  • More than 1 year of experience as a Designated Procurement Representative.

  • Experience arranging complex international travel arrangements.

  • Experience with university and/or company subcontracts.

  • Operational experience (interactions with the FOD, etc.).

  • Familiarity with SharePoint web-based applications/systems.

  • Advanced knowledge of the Laboratory’s organizational structure and administrative policies, practices and procedures.

  • Active Q Clearance.

Education:

Position typically requires five or more years of related experience, or an equivalent combination of education and experience. At this level, additional training, certification, and/or education may be expected.

Notes to Applicants:

In addition to a resume, please provide a detailed cover letter addressing both the required and desired skills listed for this position.

Additional Details:

Clearance: Q (Position will be cleared to this level). Applicants selected will be subject to a Federal background investigation and must meet eligibility requirements* for access to classified matter.

*Eligibility requirements: To obtain a clearance, an individual must be at least 18 years of age; U.S. citizenship is required except in very limited circumstances. See DOE Order 472.2 for additional information.

Regular position:Term status Laboratory employees applying for regular-status positions are converted to regular status.

New-Employment Drug Test: The Laboratory requires successful applicants to complete a new-employment drug test and maintains a substance abuse policy that includes random drug testing.__

Internal Applicants:Please refer to Laboratory policy P701 for applicant eligibility.

Equal Opportunity:Los Alamos National Laboratory is an equal opportunity employer and supports a diverse and inclusive workforce. All employment practices are based on qualification and merit, without regards to race, color, national origin, ancestry, religion, age, sex, gender identity, sexual orientation or preference, marital status or spousal affiliation, physical or mental disability, medical conditions, pregnancy, status as a protected veteran, genetic information, or citizenship within the limits imposed by federal laws and regulations. The Laboratory is also committed to making our workplace accessible to individuals with disabilities and will provide reasonable accommodations, upon request, for individuals to participate in the application and hiring process. To request such an accommodation, please send an email to applyhelp@lanl.gov or call 1-505-665-4444 option 1.

Where You Will Work_

Located in northern New Mexico, Los Alamos National Laboratory (LANL) is a multidisciplinary research institution engaged in strategic science of behalf of national security. LANL enhances national security by ensuring the safety and reliability of the U.S. nuclear stockpile, developing technologies to reduce threats from weapons of mass destructions, and solving problems related to energy, environment, infrastructure, health, and global security concerns.

Bioscience (B) Division comprises a diverse group of experimentalists and computer scientists who work closely with other interdisciplinary scientists across the Laboratory. Their work served the Nation by developing science and technology to reduce natural and deliberate threats to human populations, their way of life, and the global environment. Los Alamos Scientists are:

  • Researching how living things function and interact

  • Understanding environmental systems and predicting climate effects

  • Developing new approaches to vaccines and therapeutics

  • Creating competitive biofuels from algae and plants

  • Sensing and stopping disease threats before they spread

Maximum Salary: 77600

Minimum Salary: 50200

Location: Los Alamos, NM, US

Contact Name: Duran, Andria M

Organization Name: Bioscience

Email: amduran@lanl.gov

Job Title: Bioscience Division Administrative Assistant (Administrative Assistant 4)

Appointment Type: Regular

Req ID: IRC69803