Los Alamos National Laboratory Legal Administrative Assistant 3 in Los Alamos, New Mexico
Vacancy Name: IRC76979
Job Title Legal Administrative Assistant 3
Location Los Alamos, NM, US
Organization Name GC-OS/ Office of General Counsel
Minimum Salary 42000
Maximum Salary 64800
What You Will Do
The Oﬃce of General Counsel is seeking an experienced and customer‐ focused individual to join its administrative pool. These positions will report to the Legal Staﬀ Operations Manager, (LSOM), and will be assigned to provide support to the various legal practice groups across the division. Job responsibilities include: working eﬃciently and independently in a complex and busy oﬃce environment, providing high‐level administrative support to attorneys, all levels of management, and other legal professional staﬀ; and providing back‐up support across the practice groups when requested.
Members of the pool are expected to work independently and in a team environment requiring cooperation and flexibility, team with the LSOM to manage the administrative workload of the oﬃce, and to identify methods for improving operational eﬃciency. Administrative pool members’ responsibilities include providing seamless, cross‐trained support across the division. Each member of the pool will be responsible for independently completing and understanding the rules and requirements for a wide‐variety of administrative activities including knowledge of domestic travel, visitor/aﬃliate on‐boarding and badging requests, Oracle time and labor, procurement, including serving as a Designated Procurement Representative (iProcurement and PCard); Lock and Key custodian, and assisting with special projects as requested.
What You Need
Minimum Job Requirements:
Ability to maintain a professional oﬃce atmosphere and assume responsibility with appropriate supervision as needed, demonstrating dependability, punctuality, initiative, versatility, accuracy, tact, and discretion in sensitive matters.
Ability to work in a team environment that requires close cooperation, adaptability, taking initiative in completing tasks, and willingness to provide support wherever needed.
Demonstrated organizational skills and proficiency coordinating calendars, schedules, and meeting logistics.
Competence in clerical/administrative skills including data entry, word processing, proofreading, grammar, spelling, punctuation, accuracy, and attention to details.
Ability to compose, prepare, and edit routine and non‐routine correspondence, presentations, etc.; review and prioritize incoming correspondence and make decisions regarding appropriate distribution; and maintain electronic and hard copy files.
Demonstrated excellent oral, written, and interpersonal skills along with having a working knowledge of computer software applications (Word, Excel, Power Point, Outlook, etc.) and relational databases.
Ability to obtain a “Q” Clearance, which normally requires US citizenship.
Experience working in a law firm or corporate law oﬃce. Knowledge of Laboratory structure, organizations, policies and procedures.
Experience coordinating domestic travel arrangements and processing of reimbursement claims.
Experience serving as a Designated Procurement Representative (DPR), and/or Key Core Custodian.
Education: Position requires four or more years of related experience, or an equivalent combination of education and experience.
Clearance: Q (Position will be cleared to this level). Applicants selected will be subject to a Federal background investigation and must meet eligibility requirements
for access to classified matter.
Eligibility requirements: To obtain a clearance, an individual must be at least 18 years of age; U.S. citizenship is required except in very limited circumstances. See DOE Order 472.2 for additional information.
New-Employment Drug Test: The Laboratory requires successful applicants to complete a new-employment drug test and maintains a substance abuse policy that includes random drug testing.
Regular position: Term status Laboratory employees applying for regular-status positions are converted to regular status.
Internal Applicants: Please refer to Laboratory policy P701 for applicant eligibility.
Equal Opportunity: Los Alamos National Laboratory is an equal opportunity employer and supports a diverse and inclusive workforce. All employment practices are based on qualification and merit, without regards to race, color, national origin, ancestry, religion, age, sex, gender identity, sexual orientation or preference, marital status or spousal affiliation, physical or mental disability, medical conditions, pregnancy, status as a protected veteran, genetic information, or citizenship within the limits imposed by federal laws and regulations. The Laboratory is also committed to making our workplace accessible to individuals with disabilities and will provide reasonable accommodations, upon request, for individuals to participate in the application and hiring process. To request such an accommodation, please send an email to firstname.lastname@example.org or call 1-505-665-4444 option 1.
Where You Will Work
Located in northern New Mexico, Los Alamos National Laboratory (LANL) is a multidisciplinary research institution engaged in strategic science on behalf of national security. LANL enhances national security by ensuring the safety and reliability of the U.S. nuclear stockpile, developing technologies to reduce threats from weapons of mass destruction, and solving problems related to energy, environment, infrastructure, health, and global security concerns.
The Operations’ Support Group (GC‐OS) provides administrative and para‐professional support to the General Counsel’s Oﬃce and to the legal practice groups that provide professional legal services and counseling to Triad management in the areas of Business Law; Intellectual Property; Environment, Safety & Health; Litigation Management, and Employment.
Appointment Type Regular
Contact Name Greenhall, Ashley Nelsen
Work Telephone 505-667-8509
Req ID: IRC76979