Los Alamos National Laboratory NEN-DO Professional Staff Assistant 1 (Professional Staff Assistant 1) in Los Alamos, New Mexico
What You Will Do
We are looking for a motivated, customer service focused, and experienced individual to provide professional business and administrative support to the Nuclear Engineering and Nonproliferation Division (NEN).You must be an excellent problem-solver and be able to anticipate challenges and obstacles and tactfully resolve them while providing high-level professional administrative support to the division leader and deputies, group level management, first line managers, and division members.While executing your responsibilities, you will consistently maintain a professional office atmosphere (in which laughter is allowed), demonstrating attention to detail and accuracy, initiative, versatility, tact, a good sense of humor, and confidentiality. You will work closely with the NEN Chief of Staff in creating a team environment marked by close cooperation, adaptability, and a willingness to provide support where needed while serving as a point of contact, resource, and role model for administrative staff throughout NEN Division.
What You Need
Minimum Job Requirements:
Advanced-level experience providing high-level administrative support in a busy office environment requiring complex calendar management, domestic and foreign travel, procurement, meeting scheduling/logistics, visitor processing (including international visitors), accurate data entry and tracking, and time keeping. Experience with solving problems, developing and implementing solutions, and innovating business practices to ensure customer satisfaction at all levels.
Expert-level knowledge and experience with the Microsoft Office Suite (particularly with Outlook, Excel, and Word) and with Oracle business systems and Concur for domestic and foreign travel. Ability to Independently interpret data and information.
Excellent interpersonal, verbal and written communication skills while interacting effectively with people throughout the organization hierarchy and in partnership with internal support organizations. Grammatical proficiency, formatting, and editing capabilities expected at this level.
Demonstrated mentoring and teaming skills. Utilization of tact, diplomacy and discretion in dealing with sensitive and in-confidence information.
Demonstrated ability to calmly manage interruptions and changing priorities; to complete assignments with or without established procedures; and be available and dependable.
Education and Experience
Position requires five or more years of related experience; Bachelor’s degree in related field preferred.
Knowledge of Laboratory structure and administrative policies and procedures
Knowledge of Laboratory-specific business systems
Active DOE “Q” clearance
Note to Applicants: For full consideration, submit a comprehensive resume reflective of your relevant experience to the job requirements and desired skills stated above.
Directive 206.2 - Employment with Triad requires a favorable decision by NNSA indicating employee is suitable under NNSA Supplemental Directive 206.2 . Please note that this requirement applies only to citizens of the United States. Foreign nationals are subject to a similar requirement under DOE Order 142.3A.
Clearance: Q (Position will be cleared to this level). Applicants selected will be subject to a Federal background investigation and must meet eligibility requirements
for access to classified matter.
Eligibility requirements: To obtain a clearance, an individual must be at least 18 years of age; U.S. citizenship is required except in very limited circumstances. See DOE Order 472.2 for additional information.
New-Employment Drug Test: The Laboratory requires successful applicants to complete a new-employment drug test and maintains a substance abuse policy that includes random drug testing.
Regular position: Term status Laboratory employees applying for regular-status positions are converted to regular status.
Internal Applicants: Regular appointment employees who have served at least one year of continuous service in their current position are eligible to apply for posted jobs throughout the Laboratory. If an employee has not served the one year of continuous service, they may only apply for Laboratory jobs with the documented approval of their Division Leader.Please refer to Laboratory Policy P701 for applicant eligibility requirements.
Equal Opportunity: Los Alamos National Laboratory is an equal opportunity employer and supports a diverse and inclusive workforce. All employment practices are based on qualification and merit, without regard to race, color, national origin, ancestry, religion, age, sex, gender identity, sexual orientation or preference, marital status or spousal affiliation, physical or mental disability, medical conditions, pregnancy, status as a protected veteran, genetic information, or citizenship within the limits imposed by federal laws and regulations. The Laboratory is also committed to making our workplace accessible to individuals with disabilities and will provide reasonable accommodations, upon request, for individuals to participate in the application and hiring process. To request such an accommodation, please send an email to firstname.lastname@example.org or call 1-505-665-4444 option 1.
Where You Will Work
Located in beautiful northern New Mexico, Los Alamos National Laboratory (LANL) is a multidisciplinary research institution engaged in strategic science on behalf of national security.NEN is one of four divisions within the Associate Laboratory Directorate for Global Security (ALDGS). NEN includes four groups with approximately 200 staff, including students and contractors, and executes a budget of approximately $135M.
Our generous benefits package includes:
§ PPO or High Deductible medical insurance with the same large nationwide network
§ Dental and vision insurance
§ Free basic life and disability insurance
§ Paid maternity and parental leave
§ Award-winning 401(k) (6% matching plus 3.5% annually)
§ Learning opportunities and tuition assistance
§ Flexible schedules and time off (paid sick, vacation, and holidays)
§ Onsite gyms and wellness programs
§ Extensive relocation packages (outside a 50 mile radius)
Contact Name Frary, Suzanne R
Vacancy Name: IRC81476
Organization Name NEN-DO / Nuclear Engineering & Nonproliferation
Minimum Salary 52200
Maximum Salary 80800
Req ID: IRC81476
Category: Administrative Support