Los Alamos National Laboratory Professional Staff Assistant 1 in Los Alamos, New Mexico

What You Will Do

The Chemistry Division Office (C-DO) is seeking a motivated individual to provide high-level business and operational support to division-wide initiatives and requirements. The successful candidate will report to the C-DO Management Team, including the Division Leader, Deputy Division Leader, and Chief of Staff and work closely with C-DO staff and Chemistry Division line managers. The successful candidate must be able to work professionally and independently with minimal supervision, be well-organized, establish and balance priorities, and demonstrate initiative, versatility, and accuracy in performing their work.

Specific duties include but are not limited to the following:

  • Assist in issues management and assessment planning by assembling reports, updates, data and objective evidence for ongoing issues.

  • Under established directions, oversee our large chemical inventory and help to arrange chemical and space clean-outs.

  • Under established directions, assemble and coordinate training reports for Group-level management.

  • Under established directions, coordinate logistics, scheduling, announcements, and administrative facilitation of business, operational, and/or programmatic meetings, special events and/or conferences.

  • Serve the Division as a Designated Procurement Representative and Administrative Subcontract Technical Representative for small subcontracts, such as university contracts.

  • Assist in records management and tracking of Divisional business and operational functions and initiatives.

What You Need

Minimum Job Requirements

  • Demonstrated experience working effectively under pressure of deadlines and interruptions, adapting to changing needs and priorities, following multiple tasks to completions.

  • Demonstrated experience working independently while maintaining excellent quality in daily operational work, as well as fine-tuned skills inorganizing, prioritizing, and following through to completion multiple projects with frequent interruptions under strict deadlines and changing priorities.

  • Demonstrated experience in effectively prioritizing tasks as well as assuming responsibility for projects and action items from inception to completion.

  • Demonstrated knowledge and skills in standard software packages and systems, such as Microsoft Office applications.

  • Demonstrated record of dependability and reliability as proven through good attendance and quality of work.

  • Excellent oral and written communication skills.

  • Ability to interact effectively with all levels of internal and external personnel and ability to build effective working relationships.

Desired Skills

  • Working knowledge and experience with LANL standard software packages and systems, including but not limited to: Microsoft Office, Outlook, Sharepoint, iProcurement, the LANL PCard System, and other procurement systems.

  • Experience with onsite service agreements and university contracts.

  • Experience with LANL training systems.

  • Familiarity with ChemDB Application or similar inventory systems.

  • Demonstrated knowledge and understanding of the Laboratory’s organizational structure and administrative policies, practices, and procedures.

  • Active Q Clearance

Education:Position typically requires a minimum of two years related experience, or an equivalent combination of education and experience. Undergraduate coursework is preferred at this level.

Notes to Applicants:For consideration, applicants must submit a comprehensive cover letter that addresses the minimum requirements of the position and any additional experience or desired skills.

Additional Details:

Clearance: Q(Position will be cleared to this level). Applicants selected will be subject to a Federal background investigation and must meet eligibility requirements* for access to classified matter.

*Eligibility requirements: To obtain a clearance, an individual must be at least 18 years of age; U.S. citizenship is required except in very limited circumstances. See DOE Order 472.2 for additional information.

New-Employment Drug Test: The Laboratory requires successful applicants to complete a new-employment drug test and maintains a substance abuse policy that includes random drug testing.

Regular position:Term status Laboratory employees applying for regular-status positions are converted to regular status.

Internal Applicants:Please refer to Laboratory policy P701 for applicant eligibility.

Equal Opportunity:Los Alamos National Laboratory is an equal opportunity employer and supports a diverse and inclusive workforce. All employment practices are based on qualification and merit, without regards to race, color, national origin, ancestry, religion, age, sex, gender identity, sexual orientation or preference, marital status or spousal affiliation, physical or mental disability, medical conditions, pregnancy, status as a protected veteran, genetic information, or citizenship within the limits imposed by federal laws and regulations. The Laboratory is also committed to making our workplace accessible to individuals with disabilities and will provide reasonable accommodations, upon request, for individuals to participate in the application and hiring process. To request such an accommodation, please send an email to applyhelp@lanl.gov or call 1-505-665-4444 option 1.

Where You Will Work_

Located in northern New Mexico, Los Alamos National Laboratory (LANL) is a multidisciplinary research institution engaged in strategic science on behalf of national security. LANL enhances national security by ensuring the safety and reliability of the U.S. nuclear stockpile, developing technologies to reduce threats from weapons of mass destruction, and solving problems related to energy, environment, infrastructure, health, and global security concerns.

Chemistry Division serves the Laboratory's core national security mission areas of weapons science and threat reduction with innovative chemical science and technology. Our capabilities are also essential for the emerging mission areas of energy security, civilian-sector R&D;, and industrial partnering. Chemistry Division is a highly interactive, well-funded basic and applied research organization with an annual budget of approximately $138 million and a staff of approximately x, organized into 5 groups. It operates within a complex safety and security envelope across multiple sites in the Laboratory, including radiological and limited areas.

Maximum Salary: 77600

Minimum Salary: 50200

Location: Los Alamos, NM, US

Contact Name: Duran, Andria M

Organization Name: C-DO/Chemistry

Email: amduran@lanl.gov

Job Title: Professional Staff Assistant 1

Appointment Type: Regular

Req ID: IRC69473