Los Alamos National Laboratory Professional Staff Assistant 2 in Los Alamos, New Mexico
What You Will Do
The G. T. Seaborg Institute of the National Security Education Center (NSEC) is seeking creative candidates for the position of a Professional Staff Administrator 2 (PSA2) to serve as a key point of contact for Los Alamos National Laboratory’s (LANL) G. T. Seaborg Institute. Focused on the disciplines of actinide science at LANL, The G.T Seaborg Institute is an interdisciplinary research and education center within NSEC. The selected candidate will demonstrate initiative, professionalism, creativity, flexibility and outstanding customer service skills. They must also be an excellent problem-solver, anticipating challenges or obstacles and resolving them with minimal supervision. Specific duties include, but are not limited to the following:
Serve as a key point of contact for the National Security Education Center (NSEC) Seaborg Institute; communicate professionalism with customers, including graduate students, postdoctoral researchers, administrators, scientists and managers.
Support internal and external institutional collaborations and university interactions through a variety of mechanisms including meetings, seminars, workshops, conferences, visitor and guest agreements, Joint Appointment arrangements, and interlaboratory and university subcontracts.
Ensure collaborations and interactions are a resource to satisfy institutional and federal requirements for travel, education and training, workshop and conference activities.
Research, compose, design and prepare non-routine correspondence, reports, presentations, metrics, and special projects; interact with technical staff and editors on scientific publications; and perform other administrative duties as needed.
Act as a resource in developing and in providing input on changes to policies, processes, procedures, and guidelines related to specialized functions, organizations and/or programs.
Demonstrate flexibility and adaptability in a high-pressure office requiring occasional extended work hours and offsite travel.
Actively contribute to a collaborative team environment; working closely with other professional staff and administrators through cross-training, coaching and mentoring methods.
Exercise discretion in confidential and sensitive matters.
What You Need
Minimum Job Requirements:
Program Management Facilitation Background
We have a lot of information that needs to be collected, organized, tracked and disseminated for us to succeed. We work cross-organizationally with a variety of personnel, internally and externally, to complete projects. You will need to have experience developing and maintaining systems to track and convey information on multiple projects and tasks to a variety of audiences. A willingness to engage in the strategic planning of the Institute’s programs, structures and operational procedures will be needed to be successful.
We are looking for someone who can help us develop an excellent model for operating the Institute. You will be able to demonstrate knowledge in business operations across the Laboratory, or an equivalent institution, and the ability to recommend solutions to problems affecting business. Excellent and hands on experience with standard business applications such as Microsoft applications, Webex, G-Suite, SharePoint, Adobe applications, etc. Experience with budgets will be helpful.
We require someone who can work with limited oversight, taking appropriate initiative, and making decisions within defined boundaries to include making recommendations to Institute and office management based on policy interpretation. You will have experience in conducting research, analyzing problems, and successfully identifying and integrating creative ideas and solutions to enhance office productivity and efficiency to ensure customer satisfaction.
Communication and Event Management
The successful candidate will be expected to have experience in calendar and email management, organizing internal and external meetings and events with internal and external participants. In additional to excellent verbal and written communication skills, you will be responsible for content while ensuring accuracy and attention to detail.
Ability to obtain a DOE Q clearance, which generally requires US citizenship.
Position typically requires a bachelor’s degree and a minimum of five years of related experience, or an equivalent combination of education and experience. Undergraduate coursework is typically expected at this level.
LANL Systems and Advanced Software Applications
Proficiency in multiple Laboratory-wide business systems (e.g., Oracle, Concur, Foreign Travel Systems, Visitor and Guest Agreements, Subcontracts and iProcurement, etc.); advanced knowledge of computer software applications (e.g., Microsoft applications, WebEx, G-Suite, SharePoint, Adobe applications, etc.).
Print and Digital Media Layout and Design
Experience with layout and page design software for print and digital media and desktop publishing and image and publication management is desired.
Active DOE Q clearance.
Note to Applicants:
Along with your resume, you must include a detailed cover letter explaining how you meet each of the minimum requirements and any of the desired qualifications.
This job posting closes by the close of business day March 8, 2021.
Location: This position will be physically located in Los Alamos, New Mexico.
Where You Will Work
LANL’s National Security Education Center’s (NSEC) consists of strategic centers, offices and educational programs charted to foster high quality, multi-program and multi-division research efforts, specialized recruiting, and strategic development. Activities of the National Security Education Center include organizing/sponsoring meetings, workshops and conferences; offering distance learning classes, seminars, tutorials; operating on- and off-site summer school programs; hosting students, visitors and affiliates; managing LANL’s student and postdoc programs; and conducting collaborative research projects with our LANL and university partners. The NSEC reports directly to the Program Director for Pipelines and Partnerships Office (PPO); and works cross-organizationally throughout the Laboratory.
Located in beautiful northern New Mexico, Los Alamos National Laboratory (LANL) is a multidisciplinary research institution engaged in strategic science on behalf of national security. Our generous benefits package includes:
§ PPO or High Deductible medical insurance with the same large nationwide network
§ Dental and vision insurance
§ Free basic life and disability insurance
§ Paid maternity and parental leave
§ Award-winning 401(k) (6% matching plus 3.5% annually)
§ Learning opportunities and tuition assistance
§ Flexible schedules and time off (paid sick, vacation, and holidays)
§ Onsite gyms and wellness programs
§ Extensive relocation packages (outside a 50 mile radius)
Directive 206.2 - Employment with Triad requires a favorable decision by NNSA indicating employee is suitable under NNSA Supplemental Directive 206.2 . Please note that this requirement applies only to citizens of the United States. Foreign nationals are subject to a similar requirement under DOE Order 142.3A.
Clearance: Q (Position will be cleared to this level). Applicants selected will be subject to a Federal background investigation and must meet eligibility requirements
for access to classified matter.
Eligibility requirements: To obtain a clearance, an individual must be at least 18 years of age; U.S. citizenship is required except in very limited circumstances. SeeDOE Order 472.2for additional information.
New-Employment Drug Test: The Laboratory requires successful applicants to complete a new-employment drug test and maintains a substance abuse policy that includes random drug testing.
Regular position: Term status Laboratory employees applying for regular-status positions are converted to regular status.
Internal Applicants: Regular appointment employees who have served at least one year of continuous service in their current position are eligible to apply for posted jobs throughout the Laboratory. If an employee has not served the one year of continuous service, they may only apply for Laboratory jobs with the documented approval of their Division Leader.Please refer to LaboratoryPolicy P701for applicant eligibility requirements.
Equal Opportunity: Los Alamos National Laboratory is an equal opportunity employer and supports a diverse and inclusive workforce. All employment practices are based on qualification and merit, without regard to race, color, national origin, ancestry, religion, age, sex, gender identity, sexual orientation or preference, marital status or spousal affiliation, physical or mental disability, medical conditions, pregnancy, status as a protected veteran, genetic information, or citizenship within the limits imposed by federal laws and regulations. The Laboratory is also committed to making our workplace accessible to individuals with disabilities and will provide reasonable accommodations, upon request, for individuals to participate in the application and hiring process. To request such an accommodation, please send an email to firstname.lastname@example.org or call1-505-665-4444option 1.
Contact Name Thompson, Larry Douglas
Vacancy Name: IRC83691
Organization Name NSEC / National Security Education Center
Minimum Salary 64400
Maximum Salary 102300
Req ID: IRC83691
Category: Administrative Support