Los Alamos National Laboratory Professional Staff Assistant 2 in Los Alamos, New Mexico

What You Will Do

The selected candidate will serve as a key point of contact for Los Alamos National Laboratory’s (LANL) Institute for Materials Studies (IMS) which is an interdisciplinary research and education center in the National Security Education Center (NSEC) focused on the advancement of materials science at LANL. The Professional Staff Assistant (PSA-2) will demonstrate initiative, professionalism, creativity, flexibility and outstanding customer service skills. The successful candidate will be an excellent problem-solver, anticipating challenges or obstacles and resolving them with minimal supervision. Specific duties include, but are not limited to the following:

  • Serve as a key point of contact for the NSEC Institute for Materials Studies (IMS); communicate professionalism with customers of all levels, including students, administrators, scientists and managers; cross-organizationally, and externally (e.g., with university faculty and students).

  • Support collaborations and university interactions through a variety of mechanisms including meetings, seminars, workshops, conferences, visitor and guest agreements, and university subcontracts.

  • Research, compose, design and prepare non-routine correspondence, reports, presentations, metrics, special projects, and perform other administrative duties as tasked.

  • Act as a resource regarding, assist in developing, and provide input on changes to policies, processes, procedures, and guidelines related to specialized functions, organizations and/or programs.

  • Demonstrate flexibility and adaptability in a high-pressure office requiring occasional extended work hours.

  • Actively contribute to a collaborative team environment working closely with other professional staff and administrators including cross-training, coaching and mentoring.

  • Exercise tack and discretion in confidential and sensitive matters.

What You Need

Minimum Job Requirements:

  • Demonstrated experience providing professional level support to and interfacing effectively with all levels of management, employees, students and external customers.

  • Demonstrated experience in calendar management, and organizing internal and external meetings and events, with internal and external participants of all levels.

  • Demonstrated experience in conducting research, analyzing problems, and successfully identifying and integrating creative ideas and solutions to enhance office productivity and efficiency and ensure customer satisfaction.

  • Demonstrated ability to work independently, organize, prioritize, take initiative and ownership, track and follow through to completion on multiple projects and tasks with time sensitive deadlines.

  • Demonstrated experience working successfully as a member of a team, including networking with key contacts outside area of professional expertise, negotiating, and dealing effectively with conflict.

  • Demonstrated excellent verbal and written communication skills, including experience preparing correspondence, documents, procedures, presentations and specialized reports with considerable responsibility for content while ensuring accuracy and attention to detail.

  • A record of dependability and reliability as proven through good attendance and quality of work.

  • Excellent and demonstrated experience and hands-on knowledge of and experience with standard business applications such as Microsoft Excel, Word, PowerPoint, Outlook, etc.

  • Applicants must have the ability to obtain a Q clearance, which normally requires US citizenship.

  • For consideration, submit a detailed cover letter with your resume addressing each Minimum Job Requirements and Desired Skills.

Desired Skills:

  • Advanced knowledge of Laboratory organizational structures, operations, policies, administrative systems, and business systems including Outlook, Oracle, Concur, Foreign Travel Systems, Visitor and Guest Agreements, and iProcurement.

  • Successful professional level experience at the Group or Division level.

  • Active Q clearance.

Education:

  • Position typically requires a bachelor’s degree and a minimum of five years of related experience, or an equivalent combination of education and experience. Undergraduate coursework is typically expected at this level.

Notes to Applicants: This job posting will close COB, Friday, March 30, 2018.

Additional Details:

Clearance: Q (Position will be cleared to this level). Applicants selected will be subject to a Federal background investigation and must meet eligibility requirements* for access to classified matter.

*Eligibility requirements: To obtain a clearance, an individual must be at least 18 years of age; U.S. citizenship is required except in very limited circumstances. See DOE Order 472.2 for additional information.

New-Employment Drug Test: The Laboratory requires successful applicants to complete a new-employment drug test and maintains a substance abuse policy that includes random drug testing.

Regular Position:Term status Laboratory employees applying for regular-status positions are converted to regular status.

Equal Opportunity:Los Alamos National Laboratory is an equal opportunity employer and supports a diverse and inclusive workforce. All employment practices are based on qualification and merit, without regards to race, color, national origin, ancestry, religion, age, sex, gender identity, sexual orientation or preference, marital status or spousal affiliation, physical or mental disability, medical conditions, pregnancy, status as a protected veteran, genetic information, or citizenship within the limits imposed by federal laws and regulations. The Laboratory is also committed to making our workplace accessible to individuals with disabilities and will provide reasonable accommodations, upon request, for individuals to participate in the application and hiring process. To request such an accommodation, please send an email to applyhelp@lanl.gov or call 1-505-665-4444 option 1.

Where You Will Work

Located in northern New Mexico, Los Alamos National Laboratory (LANL) is a multidisciplinary research institution engaged in strategic science on behalf of national security. LANL enhances national security by ensuring the safety and reliability of the U.S. nuclear stockpile, developing technologies to reduce threats from weapons of mass destruction, and solving problems related to energy, environment, infrastructure, health, and global security concerns.

LANL’s National Security Education Center’s (NSEC) consists of strategic centers, offices and educational programs charted to foster high quality, multi-program and multi-division research efforts, specialized recruiting, and strategic development. Activities of the National Security Education Center include organizing/sponsoring meetings, workshops and conferences; offering distance learning classes, seminars, tutorials; operating on- and off-site summer school programs; hosting students, visitors and affiliates; managing LANL’s student and postdoc programs; and conducting collaborative research projects with our LANL and university partners. The NSEC reports directly to the Principal Associate Director for Science, Technology, and Engineering (PADSTE); and works cross-organizationally throughout the Laboratory.

Maximum Salary: 95900

Minimum Salary: 60400

Location: Los Alamos, NM, US

Contact Name: Lynn, Barbara Ann

Organization Name: NSEC / National Security Information Center

Email: bal@lanl.gov

Job Title: Professional Staff Assistant 2

Appointment Type: Regular

Req ID: IRC62154