Los Alamos National Laboratory Records Management Specialist 3 in Los Alamos, New Mexico
Vacancy Name: IRC71891
Job Title Records Management Specialist 3
Location Los Alamos, NM, US
Organization Name SI-RMS/Records Management Services
What You Will Do
Service Innovation Records Management Services Group (SI-RMS) manages the laboratory’s Records Management Program with the implementation of applicable National Archives and Records Administration (NARA), DOE, and contractual requirements into governing plans, procedures, systems and practices. As a member of SI-RMS, this position will serve as Records Operations Administrator reporting to the Records Management Operation & Services Team Leader.
Responsibilities include, but are not limited to:
Administer the National Security Science Building (NSSB) LANL Records Center Vault Type Room (VTR) operations. These operations maintain significant classified and unclassified records holdings. Operations include records scheduling, transfer approval and receipt, processing, storage, retrieval, charge out/in, and disposition processes.
Manages LANL records transfers for NARA Federal Records Center (FRC) storage using NARA management system, ARCIS. LANL records storage operations are conducted in closed area vaults with a large user base, and records material of mixed classification levels.
Lead participant in the development and implementation of the institutional records management program.
Responsible to educate, guide, and mentor records management specialists.
Perform advanced or complex records analysis and reviews.
Supports LANL organizations by helping them develop local records management practices and solve records management issues.
Supports LANL organizations by facilitating access to, and enhancing the usability of information using the Electronic Records Management System (ERMS) and by providing various consulting and support services offered through AskIT REMEDY services.
Evaluates records for storage and destruction are processed in accordance with the schedules and established procedures, and maintains certificates of destruction.
Supports various security audits, assessments or inspections annually.
Responsible to coordinate facility resources as needed for special projects including, but not limited to, health, safety, and environmental professionals; security personnel; facilities project management, construction management, engineering, crafts, laborers, and maintenance personnel.
What You Need
Minimum Job Requirements:
Advanced knowledge of Records Management related source requirements, the DOE records management schedules, the Laboratory's records management procedures, and legal requirements affecting records management and administration.
Advanced knowledge of synthesizing or interpreting information to promote the development of the institutional records management program, developing content for records management education or promotion.
Advanced knowledge of conducting records management and security related self-assessments, responding to audits, inspections, performing causal analysis, and effective corrective action planning.
Knowledge in applying records management concepts, principles and practices for electronic and physical records collections including records identification, scheduling, creation/receipt, maintenance, applying retention mark-ups, and disposition.
Demonstrated ability to administer large records collections of various types, retention schedules, formats, and classification levels, utilizing records management information system solutions.
Proven ability to promote highly effective teams with extensive experience in interpersonal, oral, and written communication with professional colleagues, internal and external customers, and stakeholders.
Ability to lead collaborative efforts to create/maintain policies, processes, work controls, or complex project plans to sustain, improve, and result formality of operations for safe, secure, and compliant records management operations.
Demonstrated ability to work with customers to solve complex records management issues, or respond to customer retrieval requests by performing comprehensive research to obtain information that best meets the customers’ needs.
Demonstrated strong computer skills and experience in database research, records management, system including proficiency in MS Office tools, Documentum ERMS/EDRMS, REMEDY/AskIt work order tools, AccessIT application, ADOBE PDF, etc.
Demonstrated success and experience in working with classified information in accordance with Laboratory policies and procedures and working in Vault Type Rooms (VTRs) in compliant manner.
Classified matter protection and control (CMPC) training and/or experience participating in classified document audits.
Demonstrated experience in process management and process improvement systems, tools and methodologies such as Six Sigma.
Demonstrated commitment to pursuing continuous learning to enhance knowledge and required skills.
Ability to lift up to 40 pounds.
An active DOE Q clearance with ability to obtain Sigma 15 authorization.
Position typically requires a bachelor’s degree and a minimum of eight years related experience, or an equivalent combination of education and experience. At this level, postgraduate coursework may be desirable.
Typically requires the National Archives and Records Administration (NARA) certification, and knowledge/experience equivalent to the certified records manger (CRM).
Notes to Applicants: For full consideration, in addition to your resume, please provide a cover letter addressing each of the requirements (minimum and desired) noted in the job posting individually.
Clearance: Q (Position will be cleared to this level). Applicants selected will be subject to a Federal background investigation and must meet eligibility requirements
for access to classified matter.
Eligibility requirements: To obtain a clearance, an individual must be at least 18 years of age; U.S. citizenship is required except in very limited circumstances. See DOE Order 472.2 for additional information.
New-Employment Drug Test: The Laboratory requires successful applicants to complete a new-employment drug test and maintains a substance abuse policy that includes random drug testing.
Regular position: Term status Laboratory employees applying for regular-status positions are converted to regular status.
Internal Applicants: Please refer to Laboratory policy P701 for applicant eligibility.
Equal Opportunity: Los Alamos National Laboratory is an equal opportunity employer and supports a diverse and inclusive workforce. All employment practices are based on qualification and merit, without regards to race, color, national origin, ancestry, religion, age, sex, gender identity, sexual orientation or preference, marital status or spousal affiliation, physical or mental disability, medical conditions, pregnancy, status as a protected veteran, genetic information, or citizenship within the limits imposed by federal laws and regulations. The Laboratory is also committed to making our workplace accessible to individuals with disabilities and will provide reasonable accommodations, upon request, for individuals to participate in the application and hiring process. To request such an accommodation, please send an email to email@example.com or call 1-505-665-4444 option 1.
Where You Will Work
Located in northern New Mexico, Los Alamos National Laboratory (LANL) is a multidisciplinary research institution engaged in strategic science on behalf of national security. LANL enhances national security by ensuring the safety and reliability of the U.S. nuclear stockpile, developing technologies to reduce threats from weapons of mass destruction, and solving problems related to energy, environment, infrastructure, health, and global security concerns.
Our employees are our greatest asset, which is why we provide a comprehensive benefits package that offers health coverage for you and your eligible family members today and retirement plans for a brighter tomorrow. A healthy workforce is paramount to a successful organization. We offer an incentivized wellness plan and preventive care to encourage and reward good basic health choices. Also, for your financial wellness, we provide a tax-deferred 401(k) retirement plan, with a company match and service based contribution.
Appointment Type Regular
Minimum Salary 67900
Maximum Salary 107700
Contact Name Fresquez, Nyleen Kathryn
Req ID: IRC71891