Digital Archivist (System Analyst) 1/2 | Los Alamos, NM | Los Alamos National Laboratory

Digital Archivist (System Analyst) 1/2

What You Will Do

This position will be filled at either the Digital Archivist 1/2 (Systems Analyst 1/2) level, depending on the skills of the selected candidate. Additional job responsibilities (outlined below) will be assigned if the candidate is hired at the higher level.

Come join our team! The Service Innovation - Document Control and Records Management Group (SI-DCRM) is looking for a detail-oriented, highly motivated individual to be a Digital Archivist (Systems Analyst) - as a part of the Institutional Records Management Team at Los Alamos National Laboratory.

Digital Archivist (System Analyst) 1 $65,700 - $104,400

The selected candidate will work within a team ensuring compliance with Department of Energy and Laboratory requirements regarding records submittal, receipt, transfer, storage, retrieval, usage, and disposition; the candidate will serve as a steward to protect the corporate memory of the Laboratory. The successful candidate must be results and performance oriented with a track record of dependability, adaptability, and strong customer service skills. The candidate must be highly motivated and able to excel in a dynamic environment. The selected candidate will also be responsible for the following:
  • Developing and implementing a plan to collect a lab-wide inventory of aging and obsolete digital media at the Lab.
  • Implementing software, hardware, and workflows for reformatting data from aging and obsolete digital media.
  • Reformatting data stored on aging and obsolete digital media.
  • Providing guidance and support for born-digital records processes, and training to end-users.
  • Advising on best practices for saving data in digital file formats approved by the National Archives and Records Administration.
  • Advising on alternatives and assessing technical limitations within operational realities.
  • Working closely with key stakeholders, understands and translates functional requirements of the business owner and their end-users, requiring an automated solution, into system specification and design documents
  • Identifying and addressing productivity impediments and promoting work process improvements.
  • Completing analysis to seek effective business solutions and applying the use of required modeling and analysis tools, methods, and standards.
  • Assisting in writing reports documenting activities related to born-digital records at the Lab.


Digital Archivist (System Analyst) 2 $79,200 - $129,000

In addition to what was outlined at the lower level, at this level you will be responsible for:

The selected candidate will support SI-DCRM by providing system analyst support on assigned projects and collaborating with other technical staff to deliver on requirements. This role requires collaboration with other systems analysts, information specialists, and records specialists as well as external collaboration with business customers, end-users and other IT and professionals. The selected candidate is expected to uphold high standards of professionalism while executing their work and promote collaboration and teamwork throughout.
  • Make recommendations for new hardware and software that may be necessary to reformat data in aging and obsolete digital media that have yet to be accounted for.
  • Ordering, implementing, and designing workflows for new hardware and software that may be necessary to reformat data in aging and obsolete digital media that have yet to be accounted for.
  • Writing reports documenting activities related to born-digital records at the Lab.

What You Need

Minimum Job Requirements:
  • Proven experience in analyzing and problem solving with the ability to learn quickly, move with agility between assignments, multi-task and to work effectively and deliver on assignments in both a team environment and independently. Ability to review and understand end-to-end work processes.
  • Proven ability to work effectively in a fast paced and highly technical environment producing results, with an intermediate to advanced knowledge and experience with Microsoft Office Suite Applications including Visio, Word, Excel, and PowerPoint.
  • Excellent verbal and written communication, organization, and interpersonal skills with the ability to translate technical terms to a layperson and present to audiences outside of IT. Demonstrated proficiency in customer focus, interpersonal savvy, and perseverance skills with minimal guidance for non-complex systems.
  • Experience in creating documentation, including requirements, design, and testing documents, with demonstrated ability to use command line interfaces.
  • Basic knowledge of legal requirements affecting records management and administration.
  • Demonstrated experience and skill in records management applications (RMAs) or other approved automated record systems with demonstrated knowledge of electronic records and archives principles and practices. Knowledge of current digital archiving and digital forensic hardware and software used in accessing and reformatting data on various digital media formats.

Additional Job Requirements for Digital Archivist (Systems Analyst) 2:

In addition to the requirements outlined above, qualification at the higher level requires:
  • Experience in leading the elicitation and documentation of requirements on non-complex systems using requirements templates and developing testing plans and executing in support of software implementations. Experience creating business process flow documentation in support of software implementations.
  • Experience providing resolution to a diverse range of complex problems where analysis of data requires evaluation of identifiable factors and demonstrated experience in selecting methods and techniques for obtaining solutions.
  • Works under limited direction; receiving general instruction on new assignments with the ability to schedule and arrange activities in accomplishing objectives.
  • Experience configuring application settings and options, planning, and executing testing, and creating specifications for systems to meet business requirements.
  • Demonstrated application of current digital archiving and digital forensic hardware and software used in accessing and reformatting data on various digital media formats.

Education/Experience at lower level: Position requires a bachelor's degree in a relevant field; or an equivalent combination of education and experience directly related to the occupation.

Education/Experience at higher level: Position requires a bachelor's degree in a relevant field and 4 years of related experience; or an equivalent combination of education and experience directly related to the occupation. Postgraduate degree in a related field may serve as years of related experience.

Physical Requirements: Climbing Ladders, lifting 30+ pounds, carrying 20-30 pounds, bending

Clearance: Must be able to obtain a Q Clearance. (Position will be cleared to this level). This position requires a Q clearance which requires US Citizenship except in extremely rare circumstances. Applicants selected will be subject to a federal background investigation and must meet eligibility requirements for access to classified matter.

Desired Qualifications:
  • Experience with LANL business processes and use of LANL Business applications.
  • Experience with Document Control and Management system, applications, and procedures.
  • Experience working with COTS software solutions in a systems analyst role, such as Documentum, Approve, Oracle E-Business Suite, EMC2, Success Factors, SharePoint, or MicroStrategy
  • Experience with Enterprise-wide reporting tools or Project Management tools, such as Jira or SharePoint.
  • Developing or applied fundamental knowledge of the Department of Energy (DOE) records management schedules.
  • Working knowledge of the Laboratory's records management policies, practices, and procedures.
  • A basic understanding of database systems and Structured Query Language (SQL) or similar queries.
  • Experience retrieving data from aging or obsolete digital media.

Note to Applicants:

In addition to a resume, please provide a brief cover letter addressing your qualifications for the skills listed for this position.

Location: This position will be located in Los Alamos, NM with the potential for a hybrid work arrangement (partially onsite/partially offsite) from a location within 2 hours ground commute of this location. Reporting onsite will be periodically required. Hybrid is at the discretion of management and can change at any time with appropriate notice.

COVID Vaccine:

The COVID vaccine is mandatory for all Laboratory employees, on-site contractors, and on-site subcontractors unless granted an accommodation under applicable state or federal law. This requirement will apply to those working on-site, those teleworking, and all new hires.

Position commitment: Regular appointment employees are required to serve a period of continuous service in their current position in order to be eligible to apply for posted jobs throughout the Laboratory. If an employee has not served the time required, they may only apply for Laboratory jobs with the documented approval of their Division Leader. The position commitment for this position is 1 year.
Where You Will Work

Located in beautiful northern New Mexico, Los Alamos National Laboratory (LANL) is a multidisciplinary research institution engaged in strategic science on behalf of national security. Our generous benefits package includes:

§ PPO or High Deductible medical insurance with the same large nationwide network

§ Dental and vision insurance

§ Free basic life and disability insurance

§ Paid childbirth and parental leave

§ Award-winning 401(k) (6% matching plus 3.5% annually)

§ Learning opportunities and tuition assistance

§ Flexible schedules and time off (paid sick, vacation, and holidays)

§ Onsite gyms and wellness programs

§ Extensive relocation packages (outside a 50 mile radius)
Additional Details

Directive 206.2 - Employment with Triad requires a favorable decision by NNSA indicating employee is suitable under NNSA Supplemental Directive 206.2. Please note that this requirement applies only to citizens of the United States. Foreign nationals are subject to a similar requirement under DOE Order 142.3A.

Clearance: Q (Position will be cleared to this level). Applicants selected will be subject to a Federal background investigation and must meet eligibility requirements* for access to classified matter. This position requires a Q clearance which requires US Citizenship except in extremely rare circumstances. Dependent upon position, additional authorization to access nuclear weapons information may be required that may or may not be available to dual citizens depending upon the circumstances.

*Eligibility requirements: To obtain a clearance, an individual must be at least 18 years of age; U.S. citizenship is required except in very limited circumstances. See DOE Order 472.2 for additional information.

New-Employment Drug Test: The Laboratory requires successful applicants to complete a new-employment drug test and maintains a substance abuse policy that includes random drug testing. Although New Mexico and other states have legalized the use of marijuana, use and possession of marijuana remain illegal under federal law. A positive drug test for marijuana will result in termination of employment, even if the use was pre-offer.

Regular position: Term status Laboratory employees applying for regular-status positions are converted to regular status.

Internal Applicants: Regular appointment employees who have served the required period of continuous service in their current position are eligible to apply for posted jobs throughout the Laboratory. If an employee has not served the required period of continuous service, they may only apply for Laboratory jobs with the documented approval of their Division Leader. Please refer to Policy Policy P701 for applicant eligibility requirements.
Equal Opportunity: Los Alamos National Laboratory is an equal opportunity employer and supports a diverse and inclusive workforce. All employment practices are based on qualification and merit, without regard to race, color, national origin, ancestry, religion, age, sex, gender identity, sexual orientation or preference, marital status or spousal affiliation, physical or mental disability, medical conditions, pregnancy, status as a protected veteran, genetic information, or citizenship within the limits imposed by federal laws and regulations. The Laboratory is also committed to making our workplace accessible to individuals with disabilities and will provide reasonable accommodations, upon request, for individuals to participate in the application and hiring process. To request such an accommodation, please send an email to applyhelp@lanl.gov or call 1-505-665-4444 option 1.Employment StatusFull Time