Los Alamos National Laboratory Professional Staff Assistant 1 in Los Alamos, New Mexico
What You Will Do
The Weapon Stockpile Modernization Division (Q-DO) has an immediate opening for a Professional Staff Assistant 1 (PSA-1). The Division Office is seeking an energetic, staff and customer focused individual to provide high-level administrative support. The successful candidate will report to the Q Division Leaders as well as the Chief of Staff and will act as an interface between Q-DO and other LANL organizations and external agencies. This position requires initiative, professionalism, discretion, and flexibility. The selected candidate will need to be an excellent problem-solver; anticipate challenges or obstacles and tactfully resolving them with minimal supervision. As the lead administrator and mentor of the Q Division administrative team, this position is expected to set examples of exceptional management of all administrative operations. This position requires a motivated performer and the ability to independently establish priorities for work completion according to deadlines, commitments, and schedules. The PSA-1 will also be expected to lead, manage, and complete special projects for the division.
Some example job duties include:
Maintain a professional office atmosphere and assume responsibility with minimal supervision, demonstrating initiative, versatility, accuracy, and discretion in sensitive matters.
Lead Q Division administrative activities by recognizing, researching, and implementing business process improvements; leading the administrative support team in business initiatives; and establishing administrative systems and processes.
Provide administrative leadership and mentorship to the group administrative staff.
Conduct research and assemble data for assigned specialized reports, presentations, and/or documents.
Compose, prepare, and edit routine and non-routine correspondence and make decisions regarding appropriate distribution.
Plan and coordinate logistics for meetings both large and small, including preparation of audiovisual equipment and materials.
Serve as the Classified Matter Custodian and point of contact for the division office safes.
Efficiently manage and coordinate incoming Classified Visit requests for foreign national visits or assignments.
Provide expert calendar management for the Division Leader, Deputy Division Leader, and Chief of Staff.
Serve as point of contact and liaison with division customers and sponsors as well as with senior management offices and personnel.
Manage commitments for the Q Division Leader, Deputy Division Leader and Chief of Staff to assure timely progress toward deliverables while allowing time for planning.
Work in a team environment that requires close cooperation, adaptability, taking initiative in completing tasks, and willingness to provide support wherever needed.
Provide assistance with hiring process execution and hiring package preparations.
Work with the Chief of Staff to provide employee development to the division’s administrative staff.
Assist with special projects as requested.
What You Need
Minimum Job Requirements:
Proven competence in providing executive-level administrative assistance, office management, and administrative leadership utilizing tact, diplomacy and discretion in dealing with sensitive and in-confidence information/matters.
Demonstrated leadership, mentoring, and teaming skills.
Advanced experience with solving problems, developing solutions, and innovating business practices to ensure customer satisfaction.
Demonstrated ability to work independently while maintaining excellent quality in daily operational work, as well as the fine-tuned skills of organizing, prioritizing, and following through to completion of multiple projects with frequent interruptions under strict deadlines and changing priorities.
Knowledge of, or experience with, handling classified matter.
Extensive experience demonstrating excellent communication skills (interpersonal, verbal, and written) while interacting effectively with all levels of employees and managers, including managers at the ALD level and above, as well as officials from external organizations.
Thorough knowledge and in-depth understanding of Laboratory organizational structures, operations, policies, administrative systems, and business systems including MS Office Suite (Work, Excel, PowerPoint), Outlook, Oracle Time & Labor, Cleared Visitor, Concur for domestic and foreign travel).
Advanced experience with domestic and foreign travel arrangements, conference travel, and Laboratory visitor procedures.
Advanced experience with organizing and managing high-level visits and meetings for both internal staff and external visitors to the Laboratory.
Advanced experience serving as a DPR.
Excellent record of dependability, availability, attendance, and punctuality.
A resume with a detailed cover letter addressing each of the Qualification Requirements is required to be considered.
Working knowledge and familiarity with the Weapon Stockpile Modernization Division and its mission.
Demonstrated experience being a Classified Matter Custodian.
Demonstrated experience using SharePoint.
Demonstrated experience serving as a Super DPR.
Active Q clearance.
Education Required: Position typically requires a minimum of two or more years of related experience or an equivalent combination of education and experience.
Clearance: Q (Position will be cleared to this level). Applicants selected will be subject to a Federal background investigation and must meet eligibility requirements
for access to classified matter.
Eligibility requirements: To obtain a clearance, an individual must be at least 18 years of age; U.S. citizenship is required except in very limited circumstances. See DOE Order 472.2 for additional information.
New-Employment Drug Test: The Laboratory requires successful applicants to complete a new-employment drug test and maintains a substance abuse policy that includes random drug testing.
Regular position: Term status Laboratory employees applying for regular-status positions are converted to regular status.
Internal Applicants: Please refer to Laboratory policy P701 for applicant eligibility.
Equal Opportunity: Los Alamos National Laboratory is an equal opportunity employer and supports a diverse and inclusive workforce. All employment practices are based on qualification and merit, without regards to race, color, national origin, ancestry, religion, age, sex, gender identity, sexual orientation or preference, marital status or spousal affiliation, physical or mental disability, medical conditions, pregnancy, status as a protected veteran, genetic information, or citizenship within the limits imposed by federal laws and regulations. The Laboratory is also committed to making our workplace accessible to individuals with disabilities and will provide reasonable accommodations, upon request, for individuals to participate in the application and hiring process. To request such an accommodation, please send an email to firstname.lastname@example.org or call 1-505-665-4444 option 1.
Where You Will Work
Located in northern New Mexico, Los Alamos National Laboratory (LANL) is a multidisciplinary research institution engaged in strategic science on behalf of national security. LANL enhances national security by ensuring the safety and reliability of the U.S. nuclear stockpile, developing technologies to reduce threats from weapons of mass destruction, and solving problems related to energy, environment, infrastructure, health, and global security concerns.
The Weapon Stockpile Modernization Division (Q) provides the system engineering, program management, component technology development and system and sub-system testing necessary to field the modernizations authorized to extend the life of the Los Alamos National Laboratory’s assets in the active United States nuclear stockpile. Currently, these modernizations are directed at the B61 and the W88. This role demands expertise in design, engineering, fabrication and testing of multiple components using state-of-the-art computational simulation tools and engineering test facilities.
The Division works in close liaison with the several production facilities across the nuclear security complex as well as with the customers in the US Navy and Air Force. The Division is also tasked with broadly anticipating the scope of possible future modernizations and with enabling the various technology advances that they might require.
Contact Name Vonharders, Jeremy E
Work Telephone 505-665-5993
Vacancy Name: IRC79212
Organization Name Q-DO/Weapon Stockpile Modernization Division
Minimum Salary 52200
Maximum Salary 80800
Req ID: IRC79212
Category: Operations Support