Administrative Assistant 3
- Req. Number: IRC142943
- Organization : ALDWP-SPM/ALDWP-Stockpile Production Management
- City, State: Los Alamos, New Mexico
- Salary: $49,600 - $76,700
- Recruiter Name: Montano, Sarita Nichole
- Recruiter Email: saritam@lanl.gov
What You Will Do
ALDWP-SPM is seeking a motivated, customer-oriented, and dependable Administrative Assistant. The selected candidate will serve as the primary point of contact for the SPM-PM (Program Management) and SPM-SI (Stockpile Integration) groups. This position provides direct support to the Associate Laboratory Director and Program Directors and works in close collaboration with the PSA. The individual in this role will play a vital part in supporting both management and staff. The successful candidate must be able to operate with minimal supervision, adjust to changing priorities and deadlines, and proactively anticipate and respond to leadership needs.
What You Need
Minimum Job Requirements:
Education/Experience: Position requires a High School Diploma and 3 years related experience; or an
equivalent combination of education and experience directly related to the occupation.
Desired Qualifications:
Note to Applicants: Due to federal restrictions contained in the current National Defense Authorization Act, citizens of the People's Republic of China-including the special administrative regions of Hong Kong and Macau-as well as citizens of the Islamic Republic of Iran, the Democratic People's Republic of Korea (North Korea), and the Russian Federation, who are not Lawful Permanent Residents ("green card" holders) are prohibited from accessing facilities that support the mission, functions, and operations of national security laboratories and nuclear weapons production facilities, which includes Los Alamos National Laboratory.
Work Location: The work location for this position is onsite and located in Los Alamos, NM.
Position commitment: Regular appointment employees are required to serve a period of continuous service in their current position in order to be eligible to apply for posted jobs throughout the Laboratory. If an employee has not served the time required, they may only apply for Laboratory jobs with the documented approval of their Division Leader. The position commitment for this position is 1 year.
Where You Will Work
Located in beautiful northern New Mexico, Los Alamos National Laboratory (LANL) is a multidisciplinary research institution engaged in strategic science on behalf of national security. Our generous benefits package includes:
• PPO or High Deductible medical insurance with the same large nationwide network
• Dental and vision insurance
• Free basic life and disability insurance
• Paid childbirth and parental leave
• Award-winning 401(k) (6% matching plus 3.5% annually)
• Learning opportunities and tuition assistance
• Flexible schedules and time off (PTO and holidays)
• Onsite gyms and wellness programs
• Extensive relocation packages (outside a 50 mile radius)
Additional Details
Directive 206.2 - Employment with Triad requires a favorable decision by NNSA indicating employee is suitable under NNSA Supplemental Directive 206.2. Please note that this requirement applies only to citizens of the United States. Foreign nationals are subject to a similar requirement under DOE Order 142.3A.
Clearance: Q (Position will be cleared to this level). Selected applicants will be subject to a background investigation conducted by or on behalf of the Federal Government, and must meet eligibility requirements* for access to classified matter. This position requires a Q clearance. and obtaining such clearance requires US Citizenship except in extremely rare circumstances. Dependent upon the position, additional authorization to access classified information may be required, which may or may not be available to dual citizens. Receipt of a Q clearance and additional access authorization ultimately is a decision of the Federal Government and not of Triad.
*Eligibility requirements: To obtain a clearance, an individual must be at least 18 years of age; U.S. citizenship is required except in very limited circumstances. See DOE Order 472.2 for additional information.
New-Employment Drug Test: The Laboratory requires successful applicants to complete a new-employment drug test and maintains a substance abuse policy that includes random drug testing. Although New Mexico and other states have legalized the use of marijuana, use and possession of marijuana remain illegal under federal law. A positive drug test for marijuana will result in termination of employment, even if the use was pre-offer.
Regular position: Term status Laboratory employees applying for regular-status positions are converted to regular status.
Internal Applicants: Regular appointment employees who have served the required period of continuous service in their current position are eligible to apply for posted jobs throughout the Laboratory. If an employee has not served the required period of continuous service, they may only apply for Laboratory jobs with the documented approval of their Division Leader. Please refer to Policy Policy P701 for applicant eligibility requirements.
Equal Opportunity: Los Alamos National Laboratory is an equal opportunity employer. All employment practices are based on qualification and merit, without regard to protected categories such as race, color, national origin, ancestry, religion, age, sex, gender identity, sexual orientation, marital status or spousal affiliation, physical or mental disability, medical conditions, pregnancy, status as a protected veteran, genetic information, or citizenship within the limits imposed by applicable federal, state and local laws and regulations.
The Laboratory is also committed to making our workplace accessible to individuals with disabilities and will provide reasonable accommodations, upon request, for individuals to participate in the application and hiring process. To request such an accommodation, please send an email to applyhelp@lanl.gov or call (505)-664-6947 opt. 3.
ALDWP-SPM is seeking a motivated, customer-oriented, and dependable Administrative Assistant. The selected candidate will serve as the primary point of contact for the SPM-PM (Program Management) and SPM-SI (Stockpile Integration) groups. This position provides direct support to the Associate Laboratory Director and Program Directors and works in close collaboration with the PSA. The individual in this role will play a vital part in supporting both management and staff. The successful candidate must be able to operate with minimal supervision, adjust to changing priorities and deadlines, and proactively anticipate and respond to leadership needs.
- Manage complex and dynamic calendars for Program Directors, exercising sound judgment in scheduling, prioritization, and conflict resolution.
- Maintain comprehensive office records and independently process, review, verify, and track administrative data to ensure accuracy, completeness, and compliance.
- Perform a broad range of administrative functions, including coordination of domestic and international travel, procurement and office supply orders, time and labor processing, office and laboratory space coordination, and conference room scheduling as needed.
- Provide support for high-level visits and visitor onboarding by preparing required documentation, coordinating badge appointments and clearance transfers, and arranging transportation services, including taxi requests.
What You Need
Minimum Job Requirements:
- Demonstrated experience providing high-level administrative support within a fast-paced, dynamic office environment.
- Excellent oral, written and interpersonal communication skills, including proofreading, grammar, spelling, punctuation, accuracy, and attention to detail.
- Proven ability to organize, prioritize, and successfully complete multiple assignments under tight deadlines, frequent interruptions, and shifting priorities.
- Demonstrated expertise in managing and coordinating complex schedules, including multiple executive and conference room calendars.
- Ability to carry out job responsibilities with minimal supervision, demonstrating initiative, tact, and discretion with confidence.
- Ability to effectively interact in a team environment and interact with all levels of management, customers, internal and external personnel.
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams) and related business applications.
- Excellent record of professional behavior, dependability, availability, and punctuality.
- Ability to obtain Q-clearance, which normally requires U.S. Citizenship
Education/Experience: Position requires a High School Diploma and 3 years related experience; or an
equivalent combination of education and experience directly related to the occupation.
Desired Qualifications:
- Ability to network with senior internal and external personnel, building relationships across organizations and managing routine contacts on general matters outside of the immediate organization.
- The desire to learn and take on increasing responsibility.
Note to Applicants: Due to federal restrictions contained in the current National Defense Authorization Act, citizens of the People's Republic of China-including the special administrative regions of Hong Kong and Macau-as well as citizens of the Islamic Republic of Iran, the Democratic People's Republic of Korea (North Korea), and the Russian Federation, who are not Lawful Permanent Residents ("green card" holders) are prohibited from accessing facilities that support the mission, functions, and operations of national security laboratories and nuclear weapons production facilities, which includes Los Alamos National Laboratory.
Work Location: The work location for this position is onsite and located in Los Alamos, NM.
Position commitment: Regular appointment employees are required to serve a period of continuous service in their current position in order to be eligible to apply for posted jobs throughout the Laboratory. If an employee has not served the time required, they may only apply for Laboratory jobs with the documented approval of their Division Leader. The position commitment for this position is 1 year.
Where You Will Work
Located in beautiful northern New Mexico, Los Alamos National Laboratory (LANL) is a multidisciplinary research institution engaged in strategic science on behalf of national security. Our generous benefits package includes:
• PPO or High Deductible medical insurance with the same large nationwide network
• Dental and vision insurance
• Free basic life and disability insurance
• Paid childbirth and parental leave
• Award-winning 401(k) (6% matching plus 3.5% annually)
• Learning opportunities and tuition assistance
• Flexible schedules and time off (PTO and holidays)
• Onsite gyms and wellness programs
• Extensive relocation packages (outside a 50 mile radius)
Additional Details
Directive 206.2 - Employment with Triad requires a favorable decision by NNSA indicating employee is suitable under NNSA Supplemental Directive 206.2. Please note that this requirement applies only to citizens of the United States. Foreign nationals are subject to a similar requirement under DOE Order 142.3A.
Clearance: Q (Position will be cleared to this level). Selected applicants will be subject to a background investigation conducted by or on behalf of the Federal Government, and must meet eligibility requirements* for access to classified matter. This position requires a Q clearance. and obtaining such clearance requires US Citizenship except in extremely rare circumstances. Dependent upon the position, additional authorization to access classified information may be required, which may or may not be available to dual citizens. Receipt of a Q clearance and additional access authorization ultimately is a decision of the Federal Government and not of Triad.
*Eligibility requirements: To obtain a clearance, an individual must be at least 18 years of age; U.S. citizenship is required except in very limited circumstances. See DOE Order 472.2 for additional information.
New-Employment Drug Test: The Laboratory requires successful applicants to complete a new-employment drug test and maintains a substance abuse policy that includes random drug testing. Although New Mexico and other states have legalized the use of marijuana, use and possession of marijuana remain illegal under federal law. A positive drug test for marijuana will result in termination of employment, even if the use was pre-offer.
Regular position: Term status Laboratory employees applying for regular-status positions are converted to regular status.
Internal Applicants: Regular appointment employees who have served the required period of continuous service in their current position are eligible to apply for posted jobs throughout the Laboratory. If an employee has not served the required period of continuous service, they may only apply for Laboratory jobs with the documented approval of their Division Leader. Please refer to Policy Policy P701 for applicant eligibility requirements.
Equal Opportunity: Los Alamos National Laboratory is an equal opportunity employer. All employment practices are based on qualification and merit, without regard to protected categories such as race, color, national origin, ancestry, religion, age, sex, gender identity, sexual orientation, marital status or spousal affiliation, physical or mental disability, medical conditions, pregnancy, status as a protected veteran, genetic information, or citizenship within the limits imposed by applicable federal, state and local laws and regulations.
The Laboratory is also committed to making our workplace accessible to individuals with disabilities and will provide reasonable accommodations, upon request, for individuals to participate in the application and hiring process. To request such an accommodation, please send an email to applyhelp@lanl.gov or call (505)-664-6947 opt. 3.
