Student Administrative Assistant
- Req. Number: IRC134336
- Organization : Thermonuclear Plasma Physics (P-4)
- City, State: Los Alamos, New Mexico
What You Will Do
The selected candidate for this position will work part-time in the Thermonuclear Plasma Physics Group (P-4). As a member of the Administrative Operations Team, the selected individual will support day-to-day administrative activities under the supervision of the group's Professional Staff Assistant with additional tasking and oversight from the Group Management team.
Job responsibilities for this position include, but are not limited to:
What You Need
Minimum Job Requirements:
Administrative Support: Knowledge of and experience in providing administrative services and activities, including general office management. Demonstrated ability to effectively manage complex calendars and coordinate meetings.
Organization and Time Management: Demonstrated ability to work independently while maintaining quality in daily operational work. Ability to organize, prioritize, and complete multiple projects with strict deadlines and changing priorities. Demonstrated ability to work effectively and calmly in an environment with frequent interruptions and multiple customers.
Business Systems: Computer skills in MS Office Suite (Word, Excel, Outlook, PowerPoint), SharePoint, Teams, and WebEx.
Communication: Demonstrated interpersonal communication skills (verbal and written) while interacting effectively with all levels of employees and managers. Excellent record of dependability, availability, attendance, and punctuality.
Education/Experience: Position requires a High School Diploma and 2 years related experience; or, an equivalent combination of education and experience directly related to the occupation.
Currently enrolled in an accredited undergraduate program: Business Admin related discipline. Business Administration, Accounting, Human Resources.
Must be enrolled in at least 12 semester credit hours (or full-time equivalent): Entering college freshmen must provide documentation indicating matriculation into an undergraduate degree program.
Must currently have and maintain a cumulative GPA of at least 3.0 on a 4.0 scale (or equivalent).
Work Location: The work location for this position is onsite and located in Los Alamos, NM. All work locations are at the discretion of management.
Where You Will Work
Located in beautiful northern New Mexico, Los Alamos National Laboratory (LANL) is a multidisciplinary research institution engaged in strategic science on behalf of national security. Our generous benefits package includes:
§ PPO or High Deductible medical insurance with the same large nationwide network
§ Dental and vision insurance
§ Free basic life and disability insurance
§ Paid childbirth and parental leave
§ Award-winning 401(k) (6% matching plus 3.5% annually)
§ Learning opportunities and tuition assistance
§ Flexible schedules and time off (PTO and holidays)
§ Onsite gyms and wellness programs
§ Extensive relocation packages (outside a 50 mile radius)
Additional Details
Directive 206.2 - Employment with Triad requires a favorable decision by NNSA indicating employee is suitable under NNSA Supplemental Directive 206.2. Please note that this requirement applies only to citizens of the United States. Foreign nationals are subject to a similar requirement under DOE Order 142.3A.
No Clearance: Position does not require a security clearance. Selected candidates will be subject to drug testing and other pre-employment background checks.
New-Employment Drug Test: The Laboratory requires successful applicants to complete a new-employment drug test and maintains a substance abuse policy that includes random drug testing. Although New Mexico and other states have legalized the use of marijuana, use and possession of marijuana remain illegal under federal law. A positive drug test for marijuana will result in termination of employment, even if the use was pre-offer.
Internal Applicants: Regular appointment employees who have served the required period of continuous service in their current position are eligible to apply for posted jobs throughout the Laboratory. If an employee has not served the required period of continuous service, they may only apply for Laboratory jobs with the documented approval of their Division Leader. Please refer to Policy Policy P701 for applicant eligibility requirements.
Equal Opportunity: Los Alamos National Laboratory is an equal opportunity employer and supports a diverse and inclusive workforce. All employment practices are based on qualification and merit, without regard to race, color, national origin, ancestry, religion, age, sex, gender identity, sexual orientation, marital status or spousal affiliation, physical or mental disability, medical conditions, pregnancy, status as a protected veteran, genetic information, or citizenship within the limits imposed by federal laws and regulations. The Laboratory is also committed to making our workplace accessible to individuals with disabilities and will provide reasonable accommodations, upon request, for individuals to participate in the application and hiring process. To request such an accommodation, please send an email to applyhelp@lanl.gov or call 1-505-664-6947 option 2 and then option 3."How To Apply" Section
Cut and paste the following information into section:
Instructions on How to Activate/Create a LANL Jobs Account:
Follow the instructions below if you have ever had an employee Z number, been a contractor, or received Los Alamos Lab insurance coverage to activate your account:
Select the Click Here button if you have been employed with the Lab or received insurance coverage.
Please enter only your first and last name and current email address (an email with your validation code will be sent to you) to activate the account currently in our system.
Enter your validation code as described in the email you receive and complete the 3-page registration form. Your account is now active, and you can apply for jobs or save to your basket. Important: Enter the validation code within 15 days to activate your account or your account will be deactivated.
Follow the instructions below if you if you have never been employed with the Lab or received insurance coverage to create an account:
Select the Register button if you have never been employed with the Lab or received insurance coverage to Create an Account.
From here, you will establish an account with username and password.
How to Apply: Login to Your Account to Complete the Application Process
Click the Vacancy Name number (in blue) to view any job's details.
Click Apply or Add to Basket to apply later. Tip: To apply for a job or save your basket, you must have a LANL jobs account.
If you experience any technical issues, please email applyhelp@lanl.gov for assistance.
The selected candidate for this position will work part-time in the Thermonuclear Plasma Physics Group (P-4). As a member of the Administrative Operations Team, the selected individual will support day-to-day administrative activities under the supervision of the group's Professional Staff Assistant with additional tasking and oversight from the Group Management team.
Job responsibilities for this position include, but are not limited to:
- Execute complex administrative and office-related functions and activities requiring sound judgement and independent action.
- Utilize a high degree of initiative.
- Generate a variety of internal and external professional correspondence.
- Coordinate multiple calendars and complex schedules.
- Coordinate meeting/conference scheduling and announcement logistics.
- Compile, organize, and develop briefing and meeting documentation.
What You Need
Minimum Job Requirements:
Administrative Support: Knowledge of and experience in providing administrative services and activities, including general office management. Demonstrated ability to effectively manage complex calendars and coordinate meetings.
Organization and Time Management: Demonstrated ability to work independently while maintaining quality in daily operational work. Ability to organize, prioritize, and complete multiple projects with strict deadlines and changing priorities. Demonstrated ability to work effectively and calmly in an environment with frequent interruptions and multiple customers.
Business Systems: Computer skills in MS Office Suite (Word, Excel, Outlook, PowerPoint), SharePoint, Teams, and WebEx.
Communication: Demonstrated interpersonal communication skills (verbal and written) while interacting effectively with all levels of employees and managers. Excellent record of dependability, availability, attendance, and punctuality.
Education/Experience: Position requires a High School Diploma and 2 years related experience; or, an equivalent combination of education and experience directly related to the occupation.
Currently enrolled in an accredited undergraduate program: Business Admin related discipline. Business Administration, Accounting, Human Resources.
Must be enrolled in at least 12 semester credit hours (or full-time equivalent): Entering college freshmen must provide documentation indicating matriculation into an undergraduate degree program.
Must currently have and maintain a cumulative GPA of at least 3.0 on a 4.0 scale (or equivalent).
Work Location: The work location for this position is onsite and located in Los Alamos, NM. All work locations are at the discretion of management.
Where You Will Work
Located in beautiful northern New Mexico, Los Alamos National Laboratory (LANL) is a multidisciplinary research institution engaged in strategic science on behalf of national security. Our generous benefits package includes:
§ PPO or High Deductible medical insurance with the same large nationwide network
§ Dental and vision insurance
§ Free basic life and disability insurance
§ Paid childbirth and parental leave
§ Award-winning 401(k) (6% matching plus 3.5% annually)
§ Learning opportunities and tuition assistance
§ Flexible schedules and time off (PTO and holidays)
§ Onsite gyms and wellness programs
§ Extensive relocation packages (outside a 50 mile radius)
Additional Details
Directive 206.2 - Employment with Triad requires a favorable decision by NNSA indicating employee is suitable under NNSA Supplemental Directive 206.2. Please note that this requirement applies only to citizens of the United States. Foreign nationals are subject to a similar requirement under DOE Order 142.3A.
No Clearance: Position does not require a security clearance. Selected candidates will be subject to drug testing and other pre-employment background checks.
New-Employment Drug Test: The Laboratory requires successful applicants to complete a new-employment drug test and maintains a substance abuse policy that includes random drug testing. Although New Mexico and other states have legalized the use of marijuana, use and possession of marijuana remain illegal under federal law. A positive drug test for marijuana will result in termination of employment, even if the use was pre-offer.
Internal Applicants: Regular appointment employees who have served the required period of continuous service in their current position are eligible to apply for posted jobs throughout the Laboratory. If an employee has not served the required period of continuous service, they may only apply for Laboratory jobs with the documented approval of their Division Leader. Please refer to Policy Policy P701 for applicant eligibility requirements.
Equal Opportunity: Los Alamos National Laboratory is an equal opportunity employer and supports a diverse and inclusive workforce. All employment practices are based on qualification and merit, without regard to race, color, national origin, ancestry, religion, age, sex, gender identity, sexual orientation, marital status or spousal affiliation, physical or mental disability, medical conditions, pregnancy, status as a protected veteran, genetic information, or citizenship within the limits imposed by federal laws and regulations. The Laboratory is also committed to making our workplace accessible to individuals with disabilities and will provide reasonable accommodations, upon request, for individuals to participate in the application and hiring process. To request such an accommodation, please send an email to applyhelp@lanl.gov or call 1-505-664-6947 option 2 and then option 3."How To Apply" Section
Cut and paste the following information into section:
Instructions on How to Activate/Create a LANL Jobs Account:
Follow the instructions below if you have ever had an employee Z number, been a contractor, or received Los Alamos Lab insurance coverage to activate your account:
Select the Click Here button if you have been employed with the Lab or received insurance coverage.
Please enter only your first and last name and current email address (an email with your validation code will be sent to you) to activate the account currently in our system.
Enter your validation code as described in the email you receive and complete the 3-page registration form. Your account is now active, and you can apply for jobs or save to your basket. Important: Enter the validation code within 15 days to activate your account or your account will be deactivated.
Follow the instructions below if you if you have never been employed with the Lab or received insurance coverage to create an account:
Select the Register button if you have never been employed with the Lab or received insurance coverage to Create an Account.
From here, you will establish an account with username and password.
How to Apply: Login to Your Account to Complete the Application Process
Click the Vacancy Name number (in blue) to view any job's details.
Click Apply or Add to Basket to apply later. Tip: To apply for a job or save your basket, you must have a LANL jobs account.
If you experience any technical issues, please email applyhelp@lanl.gov for assistance.
