Accounting Assistant 4
- Req. Number: IRC146816
- Organization : Financial Operations and Reporting (CNTL-AFR)
- City, State: Los Alamos, New Mexico
- Salary: $54,900 - $84,300
- Recruiter Name: Jiron, Sue Antoinette (Antoinette)
- Recruiter Email: sajiron@lanl.gov
What You Will Do
The Financial Operations and Reporting Division at Los Alamos National Laboratory (LANL) provides trusted financial services that support national security and the Laboratory's mission. We offer efficient, transparent financial solutions across areas such as accounting, compliance, payroll, benefits, institutional tax, retirement, travel, disbursements, financial reporting and corporate accounting. Our specialized groups ensure operational excellence and financial accountability. Driven by integrity, innovation, and collaboration, we continuously strive for world-class financial operations that align with LANL's broader goals. Join us in shaping the future of financial management and supporting our scientific and security missions.
The Financial Operations and Reporting Division seeks a highly motivated, energetic, and customer-focused Accounting Assistant to join the Accounting and Financial Reporting Group in support of the Treasury Team. Serving as the Treasury Cashier, this position provides operational and administrative accounting support by processing and recording recurring financial transactions, preparing deposits, supporting check and electronic payments, maintaining transaction records and reconciliations, and assisting employees and vendors with payment-related inquiries. The work requires accuracy, verification, documentation, confidentiality, attention to detail, and proficiency across multiple banking and financial systems. Duties are performed in accordance with established Treasury and accounting procedures, internal controls, segregation-of-duties requirements, records-retention standards, and laboratory security requirements. The position also exercises judgment to identify discrepancies and determine when transactions or issues require additional review or escalation.
This position may be rotated across functional teams within the group or division to support operational needs and perform other related duties as assigned within the same job level. This position requires the selected candidate to be onsite at Management's request and/or as needed.
Key Responsibilities:
What You Need
Minimum Job Requirements:
Accounting Experience
Technology
Experience or ability to learn and use the various financial software programs, electronic banking reconciliations and Enterprise Resource Planning (ERP). Intermediate or advanced working knowledge of Microsoft Office Suite.
Customer Service
Problem Solving
Organizational Skills
Communication, Organization, and Collaboration
Education/Experience:
Position requires a minimum of 3 years' related experience; or an equivalent combination of education and experience directly related to the occupation. At this level, additional training, certification, and/or education may be expected, such as college level business courses.
Desired Qualifications:
Work Location: The work location for this position is telework and is located in Los Alamos. Telework is defined as working from offsite but within 2hours ground commute of this location. Reporting onsite may be periodically necessary. All work locations are at the discretion of management and can change at any time with appropriate notice.
Position commitment: Regular appointment employees are required to serve a period of continuous service in their current position in order to be eligible to apply for posted jobs throughout the Laboratory. If an employee has not served the time required, they may only apply for Laboratory jobs with the documented approval of their Division Leader. The position commitment for this position is 2 years.
Note to Applicants:
Due to federal restrictions contained in the current National Defense Authorization Act, citizens of the People's Republic of China-including the special administrative regions of Hong Kong and Macau-as well as citizens of the Islamic Republic of Iran, the Democratic People's Republic of Korea (North Korea), and the Russian Federation, who are not Lawful Permanent Residents ("green card" holders) are prohibited from accessing facilities that support the mission, functions, and operations of national security laboratories and nuclear weapons production facilities, which includes Los Alamos National Laboratory.
Where You Will Work
Located in beautiful northern New Mexico, Los Alamos National Laboratory (LANL) is a multidisciplinary research institution engaged in strategic science on behalf of national security. Our generous benefits package includes:
Additional Details
Directive 206.2 - Employment with Triad requires a favorable decision by NNSA indicating employee is suitable under NNSA Supplemental Directive 206.2. Please note that this requirement applies only to citizens of the United States. Foreign nationals are subject to a similar requirement under DOE Order 142.3A.
No Clearance: Position does not require a security clearance. Selected candidates will be subject to drug testing and other pre-employment background checks.
New-Employment Drug Test: The Laboratory requires successful applicants to complete a new-employment drug test and maintains a substance abuse policy that includes random drug testing. Although New Mexico and other states have legalized the use of marijuana, use and possession of marijuana remain illegal under federal law. A positive drug test for marijuana will result in termination of employment, even if the use was pre-offer.
Regular position: Term status Laboratory employees applying for regular-status positions are converted to regular status.
Internal Applicants: Regular appointment employees who have served the required period of continuous service in their current position are eligible to apply for posted jobs throughout the Laboratory. If an employee has not served the required period of continuous service, they may only apply for Laboratory jobs with the documented approval of their Division Leader. Please refer to Policy P701 for applicant eligibility requirements.
Equal Opportunity: Los Alamos National Laboratory is an equal opportunity employer. All employment practices are based on qualification and merit, without regard to protected categories such as race, color, national origin, ancestry, religion, age, sex, gender identity, sexual orientation, marital status or spousal affiliation, physical or mental disability, medical conditions, pregnancy, status as a protected veteran, genetic information, or citizenship within the limits imposed by federal, state, and local laws and regulations. The Laboratory is also committed to making our workplace accessible to individuals with disabilities and will provide reasonable accommodations, upon request, for individuals to participate in the application and hiring process. To request such an accommodation, please send an email to applyhelp@lanl.gov or call (505)-664-6947.
The Financial Operations and Reporting Division at Los Alamos National Laboratory (LANL) provides trusted financial services that support national security and the Laboratory's mission. We offer efficient, transparent financial solutions across areas such as accounting, compliance, payroll, benefits, institutional tax, retirement, travel, disbursements, financial reporting and corporate accounting. Our specialized groups ensure operational excellence and financial accountability. Driven by integrity, innovation, and collaboration, we continuously strive for world-class financial operations that align with LANL's broader goals. Join us in shaping the future of financial management and supporting our scientific and security missions.
The Financial Operations and Reporting Division seeks a highly motivated, energetic, and customer-focused Accounting Assistant to join the Accounting and Financial Reporting Group in support of the Treasury Team. Serving as the Treasury Cashier, this position provides operational and administrative accounting support by processing and recording recurring financial transactions, preparing deposits, supporting check and electronic payments, maintaining transaction records and reconciliations, and assisting employees and vendors with payment-related inquiries. The work requires accuracy, verification, documentation, confidentiality, attention to detail, and proficiency across multiple banking and financial systems. Duties are performed in accordance with established Treasury and accounting procedures, internal controls, segregation-of-duties requirements, records-retention standards, and laboratory security requirements. The position also exercises judgment to identify discrepancies and determine when transactions or issues require additional review or escalation.
This position may be rotated across functional teams within the group or division to support operational needs and perform other related duties as assigned within the same job level. This position requires the selected candidate to be onsite at Management's request and/or as needed.
Key Responsibilities:
- Receive, review, process, and secure organizational checks and other payments
- Record receivable and deposit activity in Oracle
- Process and support check printing and approved ACH payments through the organization's banking platform; enter authorized employee and vendor ACH banking information into the financial system in accordance with established payment requirements and controls; and monitor and process banking reports and notifications, including ACH Notifications of Change (NOCs), as applicable.
- Initiate authorized domestic and foreign wire transfers and book transfers
- Research payments and transactions, including check inquiries, discrepancies, returned or corrected transactions, and other Treasury-related issues. Identify and assist in resolving errors and discrepancies, escalating issues when appropriate.
- Assist employees, vendors, and internal organizations with Treasury- and payment-related questions in a professional and timely manner.
- Use banking platforms, Oracle/ERP applications, Treasury systems, and related financial applications to process, record, reconcile, and research transactions.
- Maintain complete, accurate, and audit-ready documentation in accordance with records-management and retention requirements. Protect sensitive banking, employee, vendor, and financial information and comply with applicable information-security requirements.
- Follow established internal controls, approval requirements, segregation-of-duties restrictions, and Treasury opening, closing, check security, laboratory security, safety, and emergency procedures.
- Maintain confidential financial information
- Perform other accounting, Treasury, and administrative support duties as assigned
What You Need
Minimum Job Requirements:
Accounting Experience
- Knowledge and experience in accounting principles, cash-handling, accounts payable bookkeeping or similar. Experience processing financial transactions and reconciliations. Experience working with a large organization.
Technology
Experience or ability to learn and use the various financial software programs, electronic banking reconciliations and Enterprise Resource Planning (ERP). Intermediate or advanced working knowledge of Microsoft Office Suite.
Customer Service
- Proven strong customer service and interpersonal skills with the ability to interact with all levels of employees, vendors and management. Ability to communicate effectively both orally and in writing.
Problem Solving
- Knowledge and experience researching, gathering, analyzing data, summarizing results, resolving problems and issues both independently and as a team member.
Organizational Skills
- Demonstrated experience organizing and prioritizing tasks with the ability to work effectively under pressure with frequent interruptions and changing priorities. Proven record of high productivity, accuracy and attention to detail.
Communication, Organization, and Collaboration
- Excellent organizational skills with the ability to independently manage priorities and projects.
- Strong interpersonal, verbal, and written communication skills. Demonstrated ability to work under strict deadlines, adapt to shifting priorities, and maintain accuracy and accountability.
- Demonstrated ability to interact effectively with customers, staff, and stakeholders while providing exceptional customer service.
- A dependable team player who thrives in both independent and collaborative environments
Education/Experience:
Position requires a minimum of 3 years' related experience; or an equivalent combination of education and experience directly related to the occupation. At this level, additional training, certification, and/or education may be expected, such as college level business courses.
Desired Qualifications:
- Knowledge of Lab structure and administrative policies and procedures
- College level coursework in accounting or equivalent combination of relevant education and professional level work experience
Work Location: The work location for this position is telework and is located in Los Alamos. Telework is defined as working from offsite but within 2hours ground commute of this location. Reporting onsite may be periodically necessary. All work locations are at the discretion of management and can change at any time with appropriate notice.
Position commitment: Regular appointment employees are required to serve a period of continuous service in their current position in order to be eligible to apply for posted jobs throughout the Laboratory. If an employee has not served the time required, they may only apply for Laboratory jobs with the documented approval of their Division Leader. The position commitment for this position is 2 years.
Note to Applicants:
Due to federal restrictions contained in the current National Defense Authorization Act, citizens of the People's Republic of China-including the special administrative regions of Hong Kong and Macau-as well as citizens of the Islamic Republic of Iran, the Democratic People's Republic of Korea (North Korea), and the Russian Federation, who are not Lawful Permanent Residents ("green card" holders) are prohibited from accessing facilities that support the mission, functions, and operations of national security laboratories and nuclear weapons production facilities, which includes Los Alamos National Laboratory.
Where You Will Work
Located in beautiful northern New Mexico, Los Alamos National Laboratory (LANL) is a multidisciplinary research institution engaged in strategic science on behalf of national security. Our generous benefits package includes:
- PPO or High Deductible medical insurance with the same large nationwide network
- Dental and vision insurance
- Free basic life and disability insurance
- Paid childbirth and parental leave
- Award-winning 401(k) (6% matching plus 3.5% annually)
- Learning opportunities and tuition assistance
- Flexible schedules and time off (PTO and holidays)
- Onsite gyms and wellness programs
- Extensive relocation packages (outside a 50 mile radius)
Additional Details
Directive 206.2 - Employment with Triad requires a favorable decision by NNSA indicating employee is suitable under NNSA Supplemental Directive 206.2. Please note that this requirement applies only to citizens of the United States. Foreign nationals are subject to a similar requirement under DOE Order 142.3A.
No Clearance: Position does not require a security clearance. Selected candidates will be subject to drug testing and other pre-employment background checks.
New-Employment Drug Test: The Laboratory requires successful applicants to complete a new-employment drug test and maintains a substance abuse policy that includes random drug testing. Although New Mexico and other states have legalized the use of marijuana, use and possession of marijuana remain illegal under federal law. A positive drug test for marijuana will result in termination of employment, even if the use was pre-offer.
Regular position: Term status Laboratory employees applying for regular-status positions are converted to regular status.
Internal Applicants: Regular appointment employees who have served the required period of continuous service in their current position are eligible to apply for posted jobs throughout the Laboratory. If an employee has not served the required period of continuous service, they may only apply for Laboratory jobs with the documented approval of their Division Leader. Please refer to Policy P701 for applicant eligibility requirements.
Equal Opportunity: Los Alamos National Laboratory is an equal opportunity employer. All employment practices are based on qualification and merit, without regard to protected categories such as race, color, national origin, ancestry, religion, age, sex, gender identity, sexual orientation, marital status or spousal affiliation, physical or mental disability, medical conditions, pregnancy, status as a protected veteran, genetic information, or citizenship within the limits imposed by federal, state, and local laws and regulations. The Laboratory is also committed to making our workplace accessible to individuals with disabilities and will provide reasonable accommodations, upon request, for individuals to participate in the application and hiring process. To request such an accommodation, please send an email to applyhelp@lanl.gov or call (505)-664-6947.
