Administrative Assistant 2/3

What You Will Do

We are looking for a motivated, customer service focused, professional, efficient, reliable, organized, and experienced Administrative Assistant to provide administrative support to the Pit Technologies Group Office in Los Alamos, New Mexico. The PT Division provides plutonium pit related products and services of superior quality and value to protect our nation and promote world stability. The NNSA has set a goal for the Laboratory to begin rate production of pits.

The selected candidate will be the primary interface for the Group. You will be expected to uphold high standards of administrative professionalism, customer service, attention to detail and accuracy, confidentiality, discretion, and independent judgement. You must be an excellent problem-solver and be able to anticipate challenges and obstacles and tactfully resolve them. Being a member of the Administrative Team requires close cooperation and assuming responsibility and accountability for deadlines and commitments and demonstrating flexibility and teamwork when conflict arises.

Administrative Assistant 2 $43,000 - $66,500

Provides administrative support for a wide variety of generalized office-related activities. Specific duties may include but are not necessarily limited to tracking and conveying messages; tracking and disseminating internal and external correspondence; maintaining electronic and hard-copy files; coordinating calendars, schedules, meeting logistics, and travel arrangements; ordering supplies; and serving as a resource for staff regarding established administrative policies and procedures. Responsibilities include but not limited to:

  • Handling visitors and answering phones with professionalism and courtesy
  • Receiving/distributing mail, and packages
  • Managing calendars for the division managers and conference rooms as requested
  • Serving as a timekeeper for the program
  • Managing incoming and outgoing correspondence/documents/signature items
  • Ordering and tracking supplies for the Group Office
  • Demonstrated experience with standard office software (Microsoft Word, PowerPoint, Outlook) including Lab-wide systems Oracle and Time & Effort.

Administrative Assistant 3 $47,400 - $73,200

In addition to what was outlined at the lower level, at this level, the candidate will be expected to manage front desk coverage which includes but is not limited to:

  • Fully executing complex administrative and office-related functions and activities requiring tact, diplomacy, discretion, and good judgment in handling sensitive and confidential information.
  • Scheduling and maintaining the scheduling for group owned conference rooms, including handling conflicting meeting requests.
  • Being a resource and actively contributing to a collaborative team environment, working closely with other team members and administrators (both internal and external to PT) through communication, teamwork, and cross-training.
  • Fostering a mutually respectful and inclusive work environment that is free from discrimination and harassment.
  • Demonstrating excellent verbal and written communication skills, discretion, and good judgment.

What You Need

Minimum Job Requirements:
  • Basic knowledge of and experience in providing administrative services and activities, including general office management. Knowledge of and experience with office-interfacing software packages.
  • Basic skills in the preparation and formatting of correspondence, reports, and/or presentations.
  • Demonstrated oral and written skills, including proofreading, grammar, spelling, punctuation, accuracy, and attention to detail.
  • Demonstrated customer service skills.
  • Ability to effectively work in a team environment and interact with all levels of personnel.
  • Ability to organize, prioritize, and follow-through to completion on multiple tasks, often under strict deadlines, frequent interruptions, and changing priorities.
  • Ability to work with sensitive information and/or classified matter.

Additional Job Requirements for Administrative Assistant 3:

In addition to the requirements outlined above, qualification at the higher level requires:

  • Advanced experience with additional software such as Microsoft Excel, PowerPoint, and SharePoint.

Education/Experience at Admin 2 level: Position requires a High School Diploma and 2 years related experience; or an equivalent combination of education and experience directly related to the occupation.

Education/Experience at Admin 3 level: Position requires a High School Diploma and 3 years related experience; or an equivalent combination of education and experience directly related to the occupation. At this level, additional training, certification, and/or education may be desirable.

Desired Qualifications:
  • Basic knowledge of the Laboratory's organizational structure and administrative policies, practices, and procedures. Familiarity with governmental regulations and potential environmental impacts related to administrative practices.
  • Demonstrated knowledge of TA-55 and experience working with the TA-55 Access Control Office.
  • Extensive knowledge and experience using Concur, Ariba, managing Dosimetry, and managing Badge Requests.

  • Active Q clearance.

Essential Job Functions(can perform with or without reasonable accommodation):

Lift, push, pull up to 10lbs. Walking, standing, sitting, lifting, stooping, bending. finger dexterity.

Work Location: The work location for this position is onsite and located in Los Alamos, NM. All work locations are at the discretion of management.

Position commitment: Regular appointment employees are required to serve a period of continuous service in their current position in order to be eligible to apply for posted jobs throughout the Laboratory. If an employee has not served the time required, they may only apply for Laboratory jobs with the documented approval of their Division Leader. The position commitment for this position is 1 year.

Note to Applicants:

For full consideration, applicants MUST submit their resume and a detailed cover letter addressing all the requirements of the position.
Where You Will Work

Located in beautiful northern New Mexico, Los Alamos National Laboratory (LANL) is a multidisciplinary research institution engaged in strategic science on behalf of national security. Our generous benefits package includes:

§ PPO or High Deductible medical insurance with the same large nationwide network

§ Dental and vision insurance

§ Free basic life and disability insurance

§ Paid childbirth and parental leave

§ Award-winning 401(k) (6% matching plus 3.5% annually)

§ Learning opportunities and tuition assistance

§ Flexible schedules and time off (PTO and holidays)

§ Onsite gyms and wellness programs

§ Extensive relocation packages (outside a 50 mile radius)
Additional Details

Directive 206.2 - Employment with Triad requires a favorable decision by NNSA indicating employee is suitable under NNSA Supplemental Directive 206.2. Please note that this requirement applies only to citizens of the United States. Foreign nationals are subject to a similar requirement under DOE Order 142.3A.

Clearance: Q(Position will be cleared to this level). Selected applicants will be subject to a background investigation conducted by or on behalf of the Federal Government, and must meet eligibility requirements* for access to classified matter. This position requires a Q clearance. and obtaining such clearance requires US Citizenship except in extremely rare circumstances. Dependent upon the position, additional authorization to access classified information may be required, which may or may not be available to dual citizens. Receipt of a Q clearance and additional access authorization ultimately is a decision of the Federal Government and not of Triad.

*Eligibility requirements: To obtain a clearance, an individual must be at least 18 years of age; U.S. citizenship is required except in very limited circumstances. See DOE Order 472.2 for additional information.

New-Employment Drug Test: The Laboratory requires successful applicants to complete a new-employment drug test and maintains a substance abuse policy that includes random drug testing. Although New Mexico and other states have legalized the use of marijuana, use and possession of marijuana remain illegal under federal law. A positive drug test for marijuana will result in termination of employment, even if the use was pre-offer.

Regular position: Term status Laboratory employees applying for regular-status positions are converted to regular status.

Internal Applicants: Regular appointment employees who have served the required period of continuous service in their current position are eligible to apply for posted jobs throughout the Laboratory. If an employee has not served the required period of continuous service, they may only apply for Laboratory jobs with the documented approval of their Division Leader. Please refer to Policy Policy P701 for applicant eligibility requirements.
Equal Opportunity: Los Alamos National Laboratory is an equal opportunity employer and supports a diverse and inclusive workforce. All employment practices are based on qualification and merit, without regard to race, color, national origin, ancestry, religion, age, sex, gender identity, sexual orientation, marital status or spousal affiliation, physical or mental disability, medical conditions, pregnancy, status as a protected veteran, genetic information, or citizenship within the limits imposed by federal laws and regulations. The Laboratory is also committed to making our workplace accessible to individuals with disabilities and will provide reasonable accommodations, upon request, for individuals to participate in the application and hiring process. To request such an accommodation, please send an email to or call 1-505-664-6947 option 2 and then option 3.