Administrative Assistant 4
- Req. Number: IRC143399
- Organization : Maintenance and Site Services - TA55 Group (MSS-TA55)
- City, State: Los Alamos, New Mexico
- Salary: $60,500 - $93,600
What You Will Do
The selected candidate for this position will support the MSS-TA55 Group Leader, Deputy Group Leader, and Staff by providing day-to-day administrative support to the group. The selected candidate will also support the TA55-DO from time to time as needed. The selected candidate will receive direction from MSS-TA55 Group Management.
Job responsibilities for this position include, but are not limited to:
Minimal Job Requirements:
Education/Experience: Position requires a High School Diploma and 5 years related experience; or, an equivalent combination of education and experience directly related to the occupation. At this level, additional training, certification, and/or education may be desirable.
Desired Qualifications:
Work Environment:
Work Location: The work location for this position is onsite and located in Los Alamos, NM. All work locations are at the discretion of management.
Position commitmen: Regular appointment employees are required to serve a period of continuous service in their current position in order to be eligible to apply for posted jobs throughout the Laboratory. If an employee has not served the time required, they may only apply for Laboratory jobs with the documented approval of their Division Leader. The position commitment for this position is 1 year.
Note to Applicants:
Where You Will Work
Located in beautiful northern New Mexico, Los Alamos National Laboratory (LANL) is a multidisciplinary research institution engaged in strategic science on behalf of national security. Our generous benefits package includes:
Directive 206.2: Employment with Triad requires a favorable decision by NNSA indicating employee is suitable under NNSA Supplemental Directive 206.2. Please note that this requirement applies only to citizens of the United States. Foreign nationals are subject to a similar requirement under DOE Order 142.3A.
Clearance: Q (Position will be cleared to this level). Selected applicants will be subject to a background investigation conducted by or on behalf of the Federal Government, and must meet eligibility requirements* for access to classified matter. This position requires a Q clearance. and obtaining such clearance requires US Citizenship except in extremely rare circumstances. Dependent upon the position, additional authorization to access classified information may be required, which may or may not be available to dual citizens. Receipt of a Q clearance and additional access authorization ultimately is a decision of the Federal Government and not of Triad.
*Eligibility requirements: To obtain a clearance, an individual must be at least 18 years of age; U.S. citizenship is required except in very limited circumstances. See DOE Order 472.2 for additional information.
New-Employment Drug Test: The Laboratory requires successful applicants to complete a new-employment drug test and maintains a substance abuse policy that includes random drug testing. Although New Mexico and other states have legalized the use of marijuana, use and possession of marijuana remain illegal under federal law. A positive drug test for marijuana will result in termination of employment, even if the use was pre-offer.
Regular position: Term status Laboratory employees applying for regular-status positions are converted to regular status.
Internal Applicants: Regular appointment employees who have served the required period of continuous service in their current position are eligible to apply for posted jobs throughout the Laboratory. If an employee has not served the required period of continuous service, they may only apply for Laboratory jobs with the documented approval of their Division Leader. Please refer to Policy Policy P701 for applicant eligibility requirements.
Equal Opportunity: Los Alamos National Laboratory is an equal opportunity employer. All employment practices are based on qualification and merit, without regard to protected categories such as race, color, national origin, ancestry, religion, age, sex, gender identity, sexual orientation, marital status or spousal affiliation, physical or mental disability, medical conditions, pregnancy, status as a protected veteran, genetic information, or citizenship within the limits imposed by federal, state, and local laws and regulations. The Laboratory is also committed to making our workplace accessible to individuals with disabilities and will provide reasonable accommodations, upon request, for individuals to participate in the application and hiring process. To request such an accommodation, please send an email to applyhelp@lanl.gov or call (505)-664-6947 opt. 3.
The selected candidate for this position will support the MSS-TA55 Group Leader, Deputy Group Leader, and Staff by providing day-to-day administrative support to the group. The selected candidate will also support the TA55-DO from time to time as needed. The selected candidate will receive direction from MSS-TA55 Group Management.
Job responsibilities for this position include, but are not limited to:
- Execute complex administrative and office-related functions and activities requiring sound judgement, initiative, and independent action;
- Maintain independent action and professional discretion;
- Utilize a high degree of initiative.
- Generate a variety of internal and external professional correspondence;
- Professionally receive, review, prioritize, track and distribute incoming and outgoing messages and actions, including electronic and hardcopy mail, utilizing established or self-developed databases and/or systems and follow-up as appropriate;
- Coordinate multiple calendars and complex schedules;
- Coordinate meeting/conference scheduling and announcement logistics including badging and clearance transfers as appropriate with internal and external attendees;
- Coordinate domestic and foreign travel arrangements and reimbursements;
- Enter time and effort reporting for assigned division staff as necessary; and
- Handle program and/or personnel sensitive information and/or classified matter.
- Compiles and organizes, and may research and develop briefing and meeting documentation.
- Prepare and manage the development of TA55 Facility Access Forms for Staff, Craft, and Visitors.
- May serve as an escort to visitors and uncleared and/or L-cleared personnel.
- May assist in research, analysis, and implementation of business initiatives in support of management objectives.
Minimal Job Requirements:
- Extensive experience and proven competence in providing high-level administrative support in a busy office environment.
- Advanced computer skills in MS Office Suite (Word, Excel, PowerPoint), SharePoint, Outlook, and demonstrated knowledge of Lab-wide systems (Oracle, Time and Labor, FVTS, Concur, Procurement, Human Resources, and Training).
- Ability to make recommendations in regards to the administrative management of business, operational or programmatic activities. Ability to support action tracking, records management and training coordination throughout the organization.
- Demonstrated ability to work independently while maintaining excellent quality in daily operational work.
- Demonstrated ability to organize, prioritize, and complete multiple projects with strict deadlines and changing priorities.
- Demonstrated ability to effectively manage complex calendars and coordinate meetings.
- Demonstrated excellent interpersonal communication skills (verbal and written) while interacting effectively with all levels of employees and managers.
- Demonstrated ability to work effectively and calmly in an environment with frequent interruptions and multiple customers.
- Excellent record of dependability, availability, attendance and punctuality. Demonstrated teamwork ethic and abilities.
Education/Experience: Position requires a High School Diploma and 5 years related experience; or, an equivalent combination of education and experience directly related to the occupation. At this level, additional training, certification, and/or education may be desirable.
Desired Qualifications:
- Demonstrated experience and extensive knowledge of the Laboratory's business systems, e.g., Time & Labor, Foreign Travel, Concur, Procurement, Oracle HR, UTrain.
- Experience with TA55 Operations and Access Control Requirements.
- Knowledge and experience with Laboratory business systems, organizational structure, and administrative policies and procedures.
- Ability to serve as a Designated Procurement Representative (DPR).
- Active Q clearance.
Work Environment:
Work Location: The work location for this position is onsite and located in Los Alamos, NM. All work locations are at the discretion of management.
Position commitmen: Regular appointment employees are required to serve a period of continuous service in their current position in order to be eligible to apply for posted jobs throughout the Laboratory. If an employee has not served the time required, they may only apply for Laboratory jobs with the documented approval of their Division Leader. The position commitment for this position is 1 year.
Note to Applicants:
- Applicants are encouraged to include a comprehensive cover letter addressing how they meet the required and desired skills.
- Due to federal restrictions contained in the current National Defense Authorization Act, citizens of the People's Republic of China-including the special administrative regions of Hong Kong and Macau-as well as citizens of the Islamic Republic of Iran, the Democratic People's Republic of Korea (North Korea), and the Russian Federation, who are not Lawful Permanent Residents ("green card" holders) are prohibited from accessing facilities that support the mission, functions, and operations of national security laboratories and nuclear weapons production facilities, which includes Los Alamos National Laboratory.
Where You Will Work
Located in beautiful northern New Mexico, Los Alamos National Laboratory (LANL) is a multidisciplinary research institution engaged in strategic science on behalf of national security. Our generous benefits package includes:
- PPO or High Deductible medical insurance with the same large nationwide network
- Dental and vision insurance
- Free basic life and disability insurance
- Paid childbirth and parental leave
- Award-winning 401(k) (6% matching plus 3.5% annually)
- Learning opportunities and tuition assistance
- Flexible schedules and time off (PTO and holidays)
- Onsite gyms and wellness programs
- Extensive relocation packages (outside a 50 mile radius)
Directive 206.2: Employment with Triad requires a favorable decision by NNSA indicating employee is suitable under NNSA Supplemental Directive 206.2. Please note that this requirement applies only to citizens of the United States. Foreign nationals are subject to a similar requirement under DOE Order 142.3A.
Clearance: Q (Position will be cleared to this level). Selected applicants will be subject to a background investigation conducted by or on behalf of the Federal Government, and must meet eligibility requirements* for access to classified matter. This position requires a Q clearance. and obtaining such clearance requires US Citizenship except in extremely rare circumstances. Dependent upon the position, additional authorization to access classified information may be required, which may or may not be available to dual citizens. Receipt of a Q clearance and additional access authorization ultimately is a decision of the Federal Government and not of Triad.
*Eligibility requirements: To obtain a clearance, an individual must be at least 18 years of age; U.S. citizenship is required except in very limited circumstances. See DOE Order 472.2 for additional information.
New-Employment Drug Test: The Laboratory requires successful applicants to complete a new-employment drug test and maintains a substance abuse policy that includes random drug testing. Although New Mexico and other states have legalized the use of marijuana, use and possession of marijuana remain illegal under federal law. A positive drug test for marijuana will result in termination of employment, even if the use was pre-offer.
Regular position: Term status Laboratory employees applying for regular-status positions are converted to regular status.
Internal Applicants: Regular appointment employees who have served the required period of continuous service in their current position are eligible to apply for posted jobs throughout the Laboratory. If an employee has not served the required period of continuous service, they may only apply for Laboratory jobs with the documented approval of their Division Leader. Please refer to Policy Policy P701 for applicant eligibility requirements.
Equal Opportunity: Los Alamos National Laboratory is an equal opportunity employer. All employment practices are based on qualification and merit, without regard to protected categories such as race, color, national origin, ancestry, religion, age, sex, gender identity, sexual orientation, marital status or spousal affiliation, physical or mental disability, medical conditions, pregnancy, status as a protected veteran, genetic information, or citizenship within the limits imposed by federal, state, and local laws and regulations. The Laboratory is also committed to making our workplace accessible to individuals with disabilities and will provide reasonable accommodations, upon request, for individuals to participate in the application and hiring process. To request such an accommodation, please send an email to applyhelp@lanl.gov or call (505)-664-6947 opt. 3.
