Administrative Assistant 4
- Req. Number: IRC141051
- Organization : NEN-3/International Threat Reduction Group
- City, State: Los Alamos, New Mexico
- Salary: $59,200 - $91,600
What You Will Do
The International Threat Reduction Group (NEN-3) within the Nuclear Engineering and Nonproliferation Division is seeking a highly organized, reliable, and customer-focused Administrative Professional to provide business and high-level administrative support to our dynamic team.
In this role, you will serve as the first point of contact for the group, working closely with NEN-3 management, the staff operations manager, and NEN leadership. You'll support a broad range of administrative functions in a fast-paced, mission-driven environment and play a key role in ensuring the group's daily operations run smoothly.
We are looking for a proactive problem-solver who anticipates challenges, handles sensitive matters with discretion, and communicates effectively across all organizational levels. This position requires someone who thrives working independently, balances multiple priorities, and demonstrates initiative, professionalism, and sound judgment.
What You Need
Minimum Job Requirements:
Organization & Time Management
Communication Skills
Technical Proficiency
Customer Service & Interpersonal Skills
Confidentiality & Integrity
Problem Solving & Initiative
Adaptability & Flexibility
Leadership & Teaming
Education/Experience: Position requires a High School Diploma and 5 years related experience; or, an equivalent combination of education and experience directly related to the occupation.
At this level, additional training, certification, and/or education may be desirable.
Desired Qualifications:
Work Environment:
Work Location: The work location for this position is onsite and located in Los Alamos, NM. All work locations are at the discretion of management.
Position commitment: Regular appointment employees are required to serve a period of continuous service in their current position in order to be eligible to apply for posted jobs throughout the Laboratory. If an employee has not served the time required, they may only apply for Laboratory jobs with the documented approval of their Division Leader. The position commitment for this position is 1 year.
Note to Applicants:
Due to federal restrictions contained in the current National Defense Authorization Act, citizens of the People's Republic of China-including the special administrative regions of Hong Kong and Macau-as well as citizens of the Islamic Republic of Iran, the Democratic People's Republic of Korea (North Korea), and the Russian Federation, who are not Lawful Permanent Residents ("green card" holders) are prohibited from accessing facilities that support the mission, functions, and operations of national security laboratories and nuclear weapons production facilities, which includes Los Alamos National Laboratory.Where You Will Work
Located in beautiful northern New Mexico, Los Alamos National Laboratory (LANL) is a multidisciplinary research institution engaged in strategic science on behalf of national security. Our generous benefits package includes:
Directive 206.2 - Employment with Triad requires a favorable decision by NNSA indicating employee is suitable under NNSA Supplemental Directive 206.2. Please note that this requirement applies only to citizens of the United States. Foreign nationals are subject to a similar requirement under DOE Order 142.3A.
Clearance: Q (Position will be cleared to this level). Selected applicants will be subject to a background investigation conducted by or on behalf of the Federal Government, and must meet eligibility requirements* for access to classified matter. This position requires a Q clearance. and obtaining such clearance requires US Citizenship except in extremely rare circumstances. Dependent upon the position, additional authorization to access classified information may be required, which may or may not be available to dual citizens. Receipt of a Q clearance and additional access authorization ultimately is a decision of the Federal Government and not of Triad.
*Eligibility requirements: To obtain a clearance, an individual must be at least 18 years of age; U.S. citizenship is required except in very limited circumstances. See DOE Order 472.2 for additional information.
New-Employment Drug Test: The Laboratory requires successful applicants to complete a new-employment drug test and maintains a substance abuse policy that includes random drug testing. Although New Mexico and other states have legalized the use of marijuana, use and possession of marijuana remain illegal under federal law. A positive drug test for marijuana will result in termination of employment, even if the use was pre-offer.
Regular position: Term status Laboratory employees applying for regular-status positions are converted to regular status.
Internal Applicants: Regular appointment employees who have served the required period of continuous service in their current position are eligible to apply for posted jobs throughout the Laboratory. If an employee has not served the required period of continuous service, they may only apply for Laboratory jobs with the documented approval of their Division Leader. Please refer to Policy Policy P701 for applicant eligibility requirements.
Equal Opportunity: Los Alamos National Laboratory is an equal opportunity employer and supports a diverse and inclusive workforce. All employment practices are based on qualification and merit, without regard to race, color, national origin, ancestry, religion, age, sex, gender identity, sexual orientation, marital status or spousal affiliation, physical or mental disability, medical conditions, pregnancy, status as a protected veteran, genetic information, or citizenship within the limits imposed by federal laws and regulations. The Laboratory is also committed to making our workplace accessible to individuals with disabilities and will provide reasonable accommodations, upon request, for individuals to participate in the application and hiring process. To request such an accommodation, please send an email to applyhelp@lanl.gov or call 1-505-664-6947 option 3.
The International Threat Reduction Group (NEN-3) within the Nuclear Engineering and Nonproliferation Division is seeking a highly organized, reliable, and customer-focused Administrative Professional to provide business and high-level administrative support to our dynamic team.
In this role, you will serve as the first point of contact for the group, working closely with NEN-3 management, the staff operations manager, and NEN leadership. You'll support a broad range of administrative functions in a fast-paced, mission-driven environment and play a key role in ensuring the group's daily operations run smoothly.
We are looking for a proactive problem-solver who anticipates challenges, handles sensitive matters with discretion, and communicates effectively across all organizational levels. This position requires someone who thrives working independently, balances multiple priorities, and demonstrates initiative, professionalism, and sound judgment.
What You Need
Minimum Job Requirements:
Organization & Time Management
- Proven ability to organize, prioritize, and complete multiple tasks under strict deadlines and shifting priorities.
- Demonstrated dependability, punctuality, and consistent attendance.
Communication Skills
- Excellent written and verbal communication, including strong proofreading and editing skills.
- Ability to compose clear, accurate correspondence and documents with attention to detail.
- Strong interpersonal skills and the ability to interact effectively with personnel at all levels, both internal and external.
Technical Proficiency
- Expert-level proficiency in Microsoft Teams and Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
- Ability to independently prepare professional documents and produce reports and presentations.
Customer Service & Interpersonal Skills
- Strong relationship-building and collaboration skills.
- Ability to handle difficult interactions with professionalism, tact, and discretion.
Confidentiality & Integrity
- Experience handling sensitive or classified information, including Controlled Unclassified Information (CUI), with discretion and diplomacy.
- Ability to work independently with minimal supervision, maintaining confidentiality and integrity at all times.
Problem Solving & Initiative
- Experience supporting teams in areas such as calendar management, travel coordination (domestic and foreign), procurement, meeting logistics, and timekeeping.
- Strong problem-solving abilities and initiative to identify, develop, and implement effective solutions.
Adaptability & Flexibility
- Demonstrated ability to balance long-term projects with urgent requests and shifting priorities.
Leadership & Teaming
- Proven ability to foster teamwork and collaboration across groups.
- Dependable, adaptable, and able to manage interruptions calmly and effectively.
Education/Experience: Position requires a High School Diploma and 5 years related experience; or, an equivalent combination of education and experience directly related to the occupation.
At this level, additional training, certification, and/or education may be desirable.
Desired Qualifications:
- Familiarity with LANL business systems, including Oracle, Ariba/purchase card procurements, the Foreign Visits Tracking System, badging and clearance systems, SharePoint, and MS Teams.
- Experience with Concur or a similar business travel system and familiarity with government travel policies.
- In-depth understanding of Laboratory organizational structures, operations, policies, and procedures.
- Active DOE Q clearance
Work Environment:
Work Location: The work location for this position is onsite and located in Los Alamos, NM. All work locations are at the discretion of management.
Position commitment: Regular appointment employees are required to serve a period of continuous service in their current position in order to be eligible to apply for posted jobs throughout the Laboratory. If an employee has not served the time required, they may only apply for Laboratory jobs with the documented approval of their Division Leader. The position commitment for this position is 1 year.
Note to Applicants:
Due to federal restrictions contained in the current National Defense Authorization Act, citizens of the People's Republic of China-including the special administrative regions of Hong Kong and Macau-as well as citizens of the Islamic Republic of Iran, the Democratic People's Republic of Korea (North Korea), and the Russian Federation, who are not Lawful Permanent Residents ("green card" holders) are prohibited from accessing facilities that support the mission, functions, and operations of national security laboratories and nuclear weapons production facilities, which includes Los Alamos National Laboratory.Where You Will Work
Located in beautiful northern New Mexico, Los Alamos National Laboratory (LANL) is a multidisciplinary research institution engaged in strategic science on behalf of national security. Our generous benefits package includes:
- PPO or High Deductible medical insurance with the same large nationwide network
- Dental and vision insurance
- Free basic life and disability insurance
- Paid childbirth and parental leave
- Award-winning 401(k) (6% matching plus 3.5% annually)
- Learning opportunities and tuition assistance
- Flexible schedules and time off (PTO and holidays)
- Onsite gyms and wellness programs
- Extensive relocation packages (outside a 50 mile radius)
Directive 206.2 - Employment with Triad requires a favorable decision by NNSA indicating employee is suitable under NNSA Supplemental Directive 206.2. Please note that this requirement applies only to citizens of the United States. Foreign nationals are subject to a similar requirement under DOE Order 142.3A.
Clearance: Q (Position will be cleared to this level). Selected applicants will be subject to a background investigation conducted by or on behalf of the Federal Government, and must meet eligibility requirements* for access to classified matter. This position requires a Q clearance. and obtaining such clearance requires US Citizenship except in extremely rare circumstances. Dependent upon the position, additional authorization to access classified information may be required, which may or may not be available to dual citizens. Receipt of a Q clearance and additional access authorization ultimately is a decision of the Federal Government and not of Triad.
*Eligibility requirements: To obtain a clearance, an individual must be at least 18 years of age; U.S. citizenship is required except in very limited circumstances. See DOE Order 472.2 for additional information.
New-Employment Drug Test: The Laboratory requires successful applicants to complete a new-employment drug test and maintains a substance abuse policy that includes random drug testing. Although New Mexico and other states have legalized the use of marijuana, use and possession of marijuana remain illegal under federal law. A positive drug test for marijuana will result in termination of employment, even if the use was pre-offer.
Regular position: Term status Laboratory employees applying for regular-status positions are converted to regular status.
Internal Applicants: Regular appointment employees who have served the required period of continuous service in their current position are eligible to apply for posted jobs throughout the Laboratory. If an employee has not served the required period of continuous service, they may only apply for Laboratory jobs with the documented approval of their Division Leader. Please refer to Policy Policy P701 for applicant eligibility requirements.
Equal Opportunity: Los Alamos National Laboratory is an equal opportunity employer and supports a diverse and inclusive workforce. All employment practices are based on qualification and merit, without regard to race, color, national origin, ancestry, religion, age, sex, gender identity, sexual orientation, marital status or spousal affiliation, physical or mental disability, medical conditions, pregnancy, status as a protected veteran, genetic information, or citizenship within the limits imposed by federal laws and regulations. The Laboratory is also committed to making our workplace accessible to individuals with disabilities and will provide reasonable accommodations, upon request, for individuals to participate in the application and hiring process. To request such an accommodation, please send an email to applyhelp@lanl.gov or call 1-505-664-6947 option 3.
