Professional Staff Assistant 1
- Req. Number: IRC143736
- Organization : Joint Laboratory Office Nevada (JLON)
- City, State: Los Alamos, New Mexico
- Salary: $66,100 - $103,600
What You Will Do
The Joint Laboratory Office Nevada (JLON) is seeking candidates for a Professional Staff Assistant 1 (PSA1) position. Working as a valued member of the administrative team and reporting to the Staff Operations Manager, the successful candidate will play a key role in supporting the operational efficiency, informed business decisions, and the administrative functions of the program Office. The selected individual will provide professional administrative support to the JLON program directors, deputy directors, and laboratory workers associated with Los Alamos National Laboratory (LANL) and Lawrence Livermore National Laboratory (LLNL). The successful candidate will have a customer-focused approach to administrative responsibilities and will work cooperatively with staff and peers in a diverse office environment.
The selected individual will:
You will be expected to perform these job responsibilities without considerable direction, within a framework of standard policies and procedures, and prioritize work to meet established deadlines. You must demonstrate flexibility, adaptability and a willingness to provide support where needed in a dynamic, fast-paced office environment.
This position will support two distinct duty stations, one at the Nevada Support Facility in North Las Vegas, NV, and one office at the Nevada National Security Site (NNSS), located in Mercury, Nevada, approximately 60 miles north of Las Vegas, NV. Selected candidate will rotate between work locations as needed to support JLON.
What You Need
Minimum Job Requirements:
Administrative Support
Experience providing administrative support in a dynamic, fast-paced environment, including clear communication and coordination with staff and team members. Skilled in office management tasks such as safety and security processes, correspondence, records management, travel arrangements, time and effort reporting, calendar support, meeting scheduling, logistics, and procurement assistance. Capable of reviewing, organizing, and routing email to support workflow and maintain daily operations. Demonstrated ability to accurately prepare and process deliverable documents, complete action items, and track them to closure. Consistently employs tact, diplomacy, and discretion when handling sensitive or confidential information.
Organization and Time Management
Ability to organize, prioritize, and follow through on multiple tasks, often under strict deadlines, frequent interruptions, and shifting priorities in a dynamic work environment. Proven record of dependability, availability, attendance, and punctuality. Able to perform effectively under pressure while managing competing deadlines and changing demands. Skilled in maintaining accuracy, organization, and attention to detail in daily operations, ensuring timely task completion while sustaining a calm and professional demeanor.
Business Systems and Technical Proficiency
Proficient with Microsoft Office Suite, particularly Outlook, Excel, PowerPoint, and Word, with the ability to produce clear, accurate, and professional documents, spreadsheets, and presentations. Familiarity with Laboratory business systems such as Ariba, Oracle, Concur, and UTrain, with a demonstrated ability to quickly learn and adapt to new software and technologies. Capable of interpreting data and information to create organized and professional administrative products. Able to learn and utilize business systems supporting personnel records, procurement, travel, and financial processes.
Problem Solving and Decision Making
Ability to identify administrative and operational issues and contribute to practical solutions by gathering information, evaluating options, and applying established procedures. Able to work independently on routine tasks while exercising sound judgment and initiative within defined guidelines. Recognizes when to elevate issues and provides clear, accurate information to support decision-making by supervisors and program leadership.
Communication and Strategic Engagement
Strong written and verbal communication skills, including proficiency in grammar, formatting, and editing. Demonstrated ability to interact professionally and diplomatically with internal and external stakeholders, including staff at various organizational levels. Skilled in preparing clear, accurate correspondence, reports, and presentations that support program objectives and uphold Laboratory standards. Able to collaborate effectively with colleagues and internal support organizations while maintaining a courteous and professional demeanor.
Education/Experience: Position requires a bachelor's degree and a minimum of 2 years of related experience, or an equivalent combination of education and experience. Undergraduate course work may be expected
Desired Qualifications:
Work Environment:
Work Location:
This position will support two distinct duty stations, one at the Nevada Support Facility in North Las Vegas, NV, and one office at the Nevada National Security Site (NNSS), located in Mercury, Nevada, approximately 60 miles north of Las Vegas, NV. Selected candidate will rotate between work locations as needed to support JLON. All work locations are at the discretion of management.
Position commitment:
Regular appointment employees are required to serve a period of continuous service in their current position in order to be eligible to apply for posted jobs throughout the Laboratory. If an employee has not served the time required, they may only apply for Laboratory jobs with the documented approval of their Division Leader. The position commitment for this position is 1 year.
Note to Applicants:
For full consideration, applicants must submit a resume and a comprehensive cover letter that addresses each key requirement of the position.
Due to federal restrictions contained in the current National Defense Authorization Act, citizens of the People's Republic of China-including the special administrative regions of Hong Kong and Macau-as well as citizens of the Islamic Republic of Iran, the Democratic People's Republic of Korea (North Korea), and the Russian Federation, who are not Lawful Permanent Residents ("green card" holders) are prohibited from accessing facilities that support the mission, functions, and operations of national security laboratories and nuclear weapons production facilities, which includes Los Alamos National Laboratory.
This position is open for external candidates only to apply.
Where You Will Work
This position has a permanent duty station at the Nevada National Security Site (NNSS) in Mercury, NV, approximately 60 miles north of Las Vegas, NV. A secondary office is in the North Las Vegas Facility, located in Las Vegas, Nevada.
Our generous benefits package includes:
§ PPO or High Deductible medical insurance with the same large nationwide network
§ Dental and vision insurance
§ Free basic life and disability insurance
§ Paid childbirth and parental leave
§ Award-winning 401(k) (6% matching plus 3.5% annually)
§ Learning opportunities and tuition assistance
§ Flexible schedules and time off (PTO and holidays)
§ Wellness programs
§ Extensive relocation packages (outside a 50 mile radius)
Additional Details
Directive 206.2 - Employment with Triad requires a favorable decision by NNSA indicating employee is suitable under NNSA Supplemental Directive 206.2. Please note that this requirement applies only to citizens of the United States. Foreign nationals are subject to a similar requirement under DOE Order 142.3A.
Clearance: Q (Position will be cleared to this level). Selected applicants will be subject to a background investigation conducted by or on behalf of the Federal Government, and must meet eligibility requirements* for access to classified matter. This position requires a Q clearance, and obtaining such clearance requires US Citizenship except in extremely rare circumstances. Dependent upon the position, additional authorization to access classified information may be required, which may or may not be available to dual citizens. Receipt of a Q clearance and additional access authorization ultimately is a decision of the Federal Government and not of Triad.
*Eligibility requirements: To obtain a clearance, an individual must be at least 18 years of age; U.S. citizenship is required except in very limited circumstances. See DOE Order 472.2 for additional information.
New-Employment Drug Test: The Laboratory requires successful applicants to complete a new-employment drug test and maintains a substance abuse policy that includes random drug testing. Although New Mexico and other states have legalized the use of marijuana, use and possession of marijuana remain illegal under federal law. A positive drug test for marijuana will result in termination of employment, even if the use was pre-offer.
Regular position: Term status Laboratory employees applying for regular-status positions are converted to regular status.
Equal Opportunity: Los Alamos National Laboratory is an equal opportunity employer. All employment practices are based on qualification and merit, without regard to protected categories such as race, color, national origin, ancestry, religion, age, sex, gender identity, sexual orientation, marital status or spousal affiliation, physical or mental disability, medical conditions, pregnancy, status as a protected veteran, genetic information, or citizenship within the limits imposed by federal, state, and local laws and regulations. The Laboratory is also committed to making our workplace accessible to individuals with disabilities and will provide reasonable accommodations, upon request, for individuals to participate in the application and hiring process. To request such an accommodation, please send an email to applyhelp@lanl.gov or call (505)-664-6947.
The Joint Laboratory Office Nevada (JLON) is seeking candidates for a Professional Staff Assistant 1 (PSA1) position. Working as a valued member of the administrative team and reporting to the Staff Operations Manager, the successful candidate will play a key role in supporting the operational efficiency, informed business decisions, and the administrative functions of the program Office. The selected individual will provide professional administrative support to the JLON program directors, deputy directors, and laboratory workers associated with Los Alamos National Laboratory (LANL) and Lawrence Livermore National Laboratory (LLNL). The successful candidate will have a customer-focused approach to administrative responsibilities and will work cooperatively with staff and peers in a diverse office environment.
The selected individual will:
- Serve as a point of contact for the office and communicate professionally with internal and external management, administrators, and staff at all levels.
- Coordinate facility utilization, space planning, maintenance requests, housekeeping, and related operational needs.
- Manage multiple calendars and complex schedules.
- Coordinate meeting/conference scheduling and announcement logistics including badging and clearance transfers as appropriate with internal and external attendees.
- Track government vehicle usage, service requests, and maintain maintenance reports
- Receive, review, prioritize, track, and distribute incoming and outgoing shipping requests.
- Coordinate travel arrangements and prepare expense reports.
- Create, maintain, and organize office files, records, and SharePoint resources, including form and web design.
- Handle program and/or personnel sensitive information and/or classified matter.
- Serve as a resource to the JLON office staff on administrative policies and systems.
- Maintain a professional team environment with other JLON administrative staff and maintain effective relations with administrators in other offices.
You will be expected to perform these job responsibilities without considerable direction, within a framework of standard policies and procedures, and prioritize work to meet established deadlines. You must demonstrate flexibility, adaptability and a willingness to provide support where needed in a dynamic, fast-paced office environment.
This position will support two distinct duty stations, one at the Nevada Support Facility in North Las Vegas, NV, and one office at the Nevada National Security Site (NNSS), located in Mercury, Nevada, approximately 60 miles north of Las Vegas, NV. Selected candidate will rotate between work locations as needed to support JLON.
What You Need
Minimum Job Requirements:
Administrative Support
Experience providing administrative support in a dynamic, fast-paced environment, including clear communication and coordination with staff and team members. Skilled in office management tasks such as safety and security processes, correspondence, records management, travel arrangements, time and effort reporting, calendar support, meeting scheduling, logistics, and procurement assistance. Capable of reviewing, organizing, and routing email to support workflow and maintain daily operations. Demonstrated ability to accurately prepare and process deliverable documents, complete action items, and track them to closure. Consistently employs tact, diplomacy, and discretion when handling sensitive or confidential information.
Organization and Time Management
Ability to organize, prioritize, and follow through on multiple tasks, often under strict deadlines, frequent interruptions, and shifting priorities in a dynamic work environment. Proven record of dependability, availability, attendance, and punctuality. Able to perform effectively under pressure while managing competing deadlines and changing demands. Skilled in maintaining accuracy, organization, and attention to detail in daily operations, ensuring timely task completion while sustaining a calm and professional demeanor.
Business Systems and Technical Proficiency
Proficient with Microsoft Office Suite, particularly Outlook, Excel, PowerPoint, and Word, with the ability to produce clear, accurate, and professional documents, spreadsheets, and presentations. Familiarity with Laboratory business systems such as Ariba, Oracle, Concur, and UTrain, with a demonstrated ability to quickly learn and adapt to new software and technologies. Capable of interpreting data and information to create organized and professional administrative products. Able to learn and utilize business systems supporting personnel records, procurement, travel, and financial processes.
Problem Solving and Decision Making
Ability to identify administrative and operational issues and contribute to practical solutions by gathering information, evaluating options, and applying established procedures. Able to work independently on routine tasks while exercising sound judgment and initiative within defined guidelines. Recognizes when to elevate issues and provides clear, accurate information to support decision-making by supervisors and program leadership.
Communication and Strategic Engagement
Strong written and verbal communication skills, including proficiency in grammar, formatting, and editing. Demonstrated ability to interact professionally and diplomatically with internal and external stakeholders, including staff at various organizational levels. Skilled in preparing clear, accurate correspondence, reports, and presentations that support program objectives and uphold Laboratory standards. Able to collaborate effectively with colleagues and internal support organizations while maintaining a courteous and professional demeanor.
Education/Experience: Position requires a bachelor's degree and a minimum of 2 years of related experience, or an equivalent combination of education and experience. Undergraduate course work may be expected
Desired Qualifications:
- Active DOE Q clearance.
- Knowledge of and experience with Laboratory purchasing systems, i.e., Oracle e-Business suite, Oracle i-Expense, and iProcurement.
- Knowledge and understanding of the Laboratory's organizational structure and policies, practices, and procedures and how they interface with NNSS.
- Advanced knowledge and proven experience in conducting research, investigating alternatives, and recommending solutions on issues affecting business, operational, and/or programmatic oversight.
Work Environment:
Work Location:
This position will support two distinct duty stations, one at the Nevada Support Facility in North Las Vegas, NV, and one office at the Nevada National Security Site (NNSS), located in Mercury, Nevada, approximately 60 miles north of Las Vegas, NV. Selected candidate will rotate between work locations as needed to support JLON. All work locations are at the discretion of management.
Position commitment:
Regular appointment employees are required to serve a period of continuous service in their current position in order to be eligible to apply for posted jobs throughout the Laboratory. If an employee has not served the time required, they may only apply for Laboratory jobs with the documented approval of their Division Leader. The position commitment for this position is 1 year.
Note to Applicants:
For full consideration, applicants must submit a resume and a comprehensive cover letter that addresses each key requirement of the position.
Due to federal restrictions contained in the current National Defense Authorization Act, citizens of the People's Republic of China-including the special administrative regions of Hong Kong and Macau-as well as citizens of the Islamic Republic of Iran, the Democratic People's Republic of Korea (North Korea), and the Russian Federation, who are not Lawful Permanent Residents ("green card" holders) are prohibited from accessing facilities that support the mission, functions, and operations of national security laboratories and nuclear weapons production facilities, which includes Los Alamos National Laboratory.
This position is open for external candidates only to apply.
Where You Will Work
This position has a permanent duty station at the Nevada National Security Site (NNSS) in Mercury, NV, approximately 60 miles north of Las Vegas, NV. A secondary office is in the North Las Vegas Facility, located in Las Vegas, Nevada.
Our generous benefits package includes:
§ PPO or High Deductible medical insurance with the same large nationwide network
§ Dental and vision insurance
§ Free basic life and disability insurance
§ Paid childbirth and parental leave
§ Award-winning 401(k) (6% matching plus 3.5% annually)
§ Learning opportunities and tuition assistance
§ Flexible schedules and time off (PTO and holidays)
§ Wellness programs
§ Extensive relocation packages (outside a 50 mile radius)
Additional Details
Directive 206.2 - Employment with Triad requires a favorable decision by NNSA indicating employee is suitable under NNSA Supplemental Directive 206.2. Please note that this requirement applies only to citizens of the United States. Foreign nationals are subject to a similar requirement under DOE Order 142.3A.
Clearance: Q (Position will be cleared to this level). Selected applicants will be subject to a background investigation conducted by or on behalf of the Federal Government, and must meet eligibility requirements* for access to classified matter. This position requires a Q clearance, and obtaining such clearance requires US Citizenship except in extremely rare circumstances. Dependent upon the position, additional authorization to access classified information may be required, which may or may not be available to dual citizens. Receipt of a Q clearance and additional access authorization ultimately is a decision of the Federal Government and not of Triad.
*Eligibility requirements: To obtain a clearance, an individual must be at least 18 years of age; U.S. citizenship is required except in very limited circumstances. See DOE Order 472.2 for additional information.
New-Employment Drug Test: The Laboratory requires successful applicants to complete a new-employment drug test and maintains a substance abuse policy that includes random drug testing. Although New Mexico and other states have legalized the use of marijuana, use and possession of marijuana remain illegal under federal law. A positive drug test for marijuana will result in termination of employment, even if the use was pre-offer.
Regular position: Term status Laboratory employees applying for regular-status positions are converted to regular status.
Equal Opportunity: Los Alamos National Laboratory is an equal opportunity employer. All employment practices are based on qualification and merit, without regard to protected categories such as race, color, national origin, ancestry, religion, age, sex, gender identity, sexual orientation, marital status or spousal affiliation, physical or mental disability, medical conditions, pregnancy, status as a protected veteran, genetic information, or citizenship within the limits imposed by federal, state, and local laws and regulations. The Laboratory is also committed to making our workplace accessible to individuals with disabilities and will provide reasonable accommodations, upon request, for individuals to participate in the application and hiring process. To request such an accommodation, please send an email to applyhelp@lanl.gov or call (505)-664-6947.
