Professional Staff Assistant 1/2
- Req. Number: IRC139203
- Organization : PFE-DO/PLUTONIUM FACILITIES ENGINEERING DIVISION OFFICE
- City, State: Los Alamos, New Mexico
What You Will Do
The Plutonium Facilities Engineering Division (PFE-DO) is seeking a highly motivated, energetic, customer- focused and experienced Professional Staff Assistant to provide support to senior-level managers and staff in a technical organization. This position reports to the PFE Division to include direct support to multiple groups in a team environment marked by close cooperation, adaptability, and a willingness to provide support where needed.
Incumbent must be a problem-solver, able to anticipate challenges and obstacles and tactfully resolve them while providing professional administrative support to the Division Office, group level management, staff, students and visitors. While executing your responsibilities, incumbent will maintain a professional office atmosphere, demonstrating attention to detail and accuracy, initiative, versatility, tact, confidentiality and flexibility. The successful candidate will have a customer-focused approach to administrative responsibilities and will work cooperatively with staff and peers in a diverse office environment.
Professional Staff Assistant 1 ($64,700 - $101,400)
In addition to the duties outlined above, the Professional Staff Assistant 2 will be required to:
What You Need
Minimum Job Requirements:
In addition to the Job Requirements outlined above, qualification at the PSA-2 level requires:
Education/Experience at higher level: Position requires a Bachelor's Degree and 5 years related experience; or, an equivalent combination of education and experience directly related to the occupation.
Desired Qualifications:
Work Location: The work location for this position is onsite and located in Los Alamos, NM. All work locations are at the discretion of management.
Position commitment: Regular appointment employees are required to serve a period of continuous service in their current position in order to be eligible to apply for posted jobs throughout the Laboratory. If an employee has not served the time required, they may only apply for Laboratory jobs with the documented approval of their Division Leader. The position commitment for this position is 1 year.
Note to Applicants: For full consideration please submit a cover letter & resume detailing how you meet the minimum and desired requirements.
Due to federal restrictions contained in the current National Defense Authorization Act, citizens of the People's Republic of China-including the special administrative regions of Hong Kong and Macau-as well as citizens of the Islamic Republic of Iran, the Democratic People's Republic of Korea (North Korea), and the Russian Federation, who are not Lawful Permanent Residents ("green card" holders) are prohibited from accessing facilities that support the mission, functions, and operations of national security laboratories and nuclear weapons production facilities, which includes Los Alamos National Laboratory.
Where You Will Work
Located in beautiful northern New Mexico, Los Alamos National Laboratory (LANL) is a multidisciplinary research institution engaged in strategic science on behalf of national security. Our generous benefits package includes:
Directive 206.2 - Employment with Triad requires a favorable decision by NNSA indicating employee is suitable under NNSA Supplemental Directive 206.2. Please note that this requirement applies only to citizens of the United States. Foreign nationals are subject to a similar requirement under DOE Order 142.3A.Clearance: Q (Position will be cleared to this level). Selected applicants will be subject to a background investigation conducted by or on behalf of the Federal Government, and must meet eligibility requirements* for access to classified matter. This position requires a Q clearance. and obtaining such clearance requires US Citizenship except in extremely rare circumstances. Dependent upon the position, additional authorization to access classified information may be required, which may or may not be available to dual citizens. Receipt of a Q clearance and additional access authorization ultimately is a decision of the Federal Government and not of Triad.
*Eligibility requirements: To obtain a clearance, an individual must be at least 18 years of age; U.S. citizenship is required except in very limited circumstances. See DOE Order 472.2 for additional information.
New-Employment Drug Test: The Laboratory requires successful applicants to complete a new-employment drug test and maintains a substance abuse policy that includes random drug testing. Although New Mexico and other states have legalized the use of marijuana, use and possession of marijuana remain illegal under federal law. A positive drug test for marijuana will result in termination of employment, even if the use was pre-offer.
Regular position: Term status Laboratory employees applying for regular-status positions are converted to regular status.
Internal Applicants: Regular appointment employees who have served the required period of continuous service in their current position are eligible to apply for posted jobs throughout the Laboratory. If an employee has not served the required period of continuous service, they may only apply for Laboratory jobs with the documented approval of their Division Leader. Please refer to Policy P701 for applicant eligibility requirements.
Equal Opportunity: Los Alamos National Laboratory is an equal opportunity employer. All employment practices are based on qualification and merit, without regard to protected categories such as race, color, national origin, ancestry, religion, age, sex, gender identity, sexual orientation, marital status or spousal affiliation, physical or mental disability, medical conditions, pregnancy, status as a protected veteran, genetic information, or citizenship within the limits imposed by federal, state, and local laws and regulations. The Laboratory is also committed to making our workplace accessible to individuals with disabilities and will provide reasonable accommodations, upon request, for individuals to participate in the application and hiring process. To request such an accommodation, please send an email to applyhelp@lanl.gov or call (505)-664-6947 opt. 3.
The Plutonium Facilities Engineering Division (PFE-DO) is seeking a highly motivated, energetic, customer- focused and experienced Professional Staff Assistant to provide support to senior-level managers and staff in a technical organization. This position reports to the PFE Division to include direct support to multiple groups in a team environment marked by close cooperation, adaptability, and a willingness to provide support where needed.
Incumbent must be a problem-solver, able to anticipate challenges and obstacles and tactfully resolve them while providing professional administrative support to the Division Office, group level management, staff, students and visitors. While executing your responsibilities, incumbent will maintain a professional office atmosphere, demonstrating attention to detail and accuracy, initiative, versatility, tact, confidentiality and flexibility. The successful candidate will have a customer-focused approach to administrative responsibilities and will work cooperatively with staff and peers in a diverse office environment.
Professional Staff Assistant 1 ($64,700 - $101,400)
- Keeping the deputy division leaders and group leaders abreast of non-technical, administrative matters (e.g., travel, procurement, Oracle Time and Labor (OTL), space issues, policies and procedures, etc.).
- Providing oversight of the administrative functions and support of the group offices
- Managing complex calendars for division management staff
- Support management of office space
- Onboard/offboard employees
- Under established directions, coordinate audit and assessment schedules
- Supporting and completing special projects, across the division.
In addition to the duties outlined above, the Professional Staff Assistant 2 will be required to:
- With limited direction,
- Gather data and respond to datacalls;
- Plan and coordinate audits and assessments;
- Track and report on milestones, deliverables, and metrics;
- Reconcile financial reports and update budget forecasts.
- Acts as a resource for organization processes, procedures, and guidelines and provides input on improvements.
- Manages desktop procedures for the administrative team members.
- Leads with limited oversight with the ability to execute work independently.
What You Need
Minimum Job Requirements:
- Experience coordinating data call responses.
- Experience with calendar management.
- Experience with Outlook, Excel, PowerPoint, and Word.
- Experience effectively communicating with all levels of internal and external personnel, including the ability to build effective working relationships.
- Experience with coordinating logistics such as scheduling meetings, booking conference rooms.
- Ability to obtain a Q clearance which often requires US citizenship.
In addition to the Job Requirements outlined above, qualification at the PSA-2 level requires:
- Extensive experience with project management, , and business administration principles.
- Skill and experience anticipating administrative issues and executing problem-solving techniques.
- Experience developing effective work processes.
- Experience in researching and resolving problems both independently and as a team member.
Education/Experience at higher level: Position requires a Bachelor's Degree and 5 years related experience; or, an equivalent combination of education and experience directly related to the occupation.
Desired Qualifications:
- Active Q clearance
- Knowledge of LANL hierarchy and organizational layout.
- Experience as a Designated Procurement Representative (DPR) and/or P-Card holder.
- Knowledge of and experience with LANL business systems (e.g. Time & Labor (OTL), Domestic and Foreign Travel, Procurement, Training, Microsoft Office).
- Extensive knowledge and experience with LANL business systems.
- PMP Certification
Work Location: The work location for this position is onsite and located in Los Alamos, NM. All work locations are at the discretion of management.
Position commitment: Regular appointment employees are required to serve a period of continuous service in their current position in order to be eligible to apply for posted jobs throughout the Laboratory. If an employee has not served the time required, they may only apply for Laboratory jobs with the documented approval of their Division Leader. The position commitment for this position is 1 year.
Note to Applicants: For full consideration please submit a cover letter & resume detailing how you meet the minimum and desired requirements.
Due to federal restrictions contained in the current National Defense Authorization Act, citizens of the People's Republic of China-including the special administrative regions of Hong Kong and Macau-as well as citizens of the Islamic Republic of Iran, the Democratic People's Republic of Korea (North Korea), and the Russian Federation, who are not Lawful Permanent Residents ("green card" holders) are prohibited from accessing facilities that support the mission, functions, and operations of national security laboratories and nuclear weapons production facilities, which includes Los Alamos National Laboratory.
Where You Will Work
Located in beautiful northern New Mexico, Los Alamos National Laboratory (LANL) is a multidisciplinary research institution engaged in strategic science on behalf of national security. Our generous benefits package includes:
- PPO or High Deductible medical insurance with the same large nationwide network
- Dental and vision insurance
- Free basic life and disability insurance
- Paid childbirth and parental leave
- Award-winning 401(k) (6% matching plus 3.5% annually)
- Learning opportunities and tuition assistance
- Flexible schedules and time off (PTO and holidays)
- Onsite gyms and wellness programs
- Extensive relocation packages (outside a 50 mile radius)
Directive 206.2 - Employment with Triad requires a favorable decision by NNSA indicating employee is suitable under NNSA Supplemental Directive 206.2. Please note that this requirement applies only to citizens of the United States. Foreign nationals are subject to a similar requirement under DOE Order 142.3A.Clearance: Q (Position will be cleared to this level). Selected applicants will be subject to a background investigation conducted by or on behalf of the Federal Government, and must meet eligibility requirements* for access to classified matter. This position requires a Q clearance. and obtaining such clearance requires US Citizenship except in extremely rare circumstances. Dependent upon the position, additional authorization to access classified information may be required, which may or may not be available to dual citizens. Receipt of a Q clearance and additional access authorization ultimately is a decision of the Federal Government and not of Triad.
*Eligibility requirements: To obtain a clearance, an individual must be at least 18 years of age; U.S. citizenship is required except in very limited circumstances. See DOE Order 472.2 for additional information.
New-Employment Drug Test: The Laboratory requires successful applicants to complete a new-employment drug test and maintains a substance abuse policy that includes random drug testing. Although New Mexico and other states have legalized the use of marijuana, use and possession of marijuana remain illegal under federal law. A positive drug test for marijuana will result in termination of employment, even if the use was pre-offer.
Regular position: Term status Laboratory employees applying for regular-status positions are converted to regular status.
Internal Applicants: Regular appointment employees who have served the required period of continuous service in their current position are eligible to apply for posted jobs throughout the Laboratory. If an employee has not served the required period of continuous service, they may only apply for Laboratory jobs with the documented approval of their Division Leader. Please refer to Policy P701 for applicant eligibility requirements.
Equal Opportunity: Los Alamos National Laboratory is an equal opportunity employer. All employment practices are based on qualification and merit, without regard to protected categories such as race, color, national origin, ancestry, religion, age, sex, gender identity, sexual orientation, marital status or spousal affiliation, physical or mental disability, medical conditions, pregnancy, status as a protected veteran, genetic information, or citizenship within the limits imposed by federal, state, and local laws and regulations. The Laboratory is also committed to making our workplace accessible to individuals with disabilities and will provide reasonable accommodations, upon request, for individuals to participate in the application and hiring process. To request such an accommodation, please send an email to applyhelp@lanl.gov or call (505)-664-6947 opt. 3.
