Vendor Liaison Specialist (Procurement) 3/4
- Req. Number: IRC141755
- Organization : WFO-OS/Operations Support
- City, State: Los Alamos, New Mexico
- Recruiter Name: Robinson, Loren
- Recruiter Email: lrob@lanl.gov
What You Will Do
This position will be filled at either the Vendor Liaison Specialist 3 or Vendor Liaison Specialist 4 level, depending on the skills of the selected candidate. Additional job responsibilities outlined below will be assigned if hired at the higher level.
Vendor Liaison Specialist 3 ($94,500 - $154,600)
The Vendor Liaison Specialist 3 provides technical and administrative procurement support for complex contractual packages supporting Laboratory programs. This role works closely with technical staff to develop procurement documentation including statements of work, sole source justifications, Buy American justifications, and technical evaluations. The position supports the requester side of the procurement process, ensures compliance with Department of Energy and Laboratory requirements, and serves as a key liaison between technical requesters, subcontractors, Acquisition Services Management, and Program Offices
Vendor Liaison Specialist 4 ($114,700 - $191,200)
In addition to the responsibilities at the lower level, the Vendor Liaison Specialist 4 provides senior-level oversight of complex contracts and procurement programs. This role serves as a Subject Matter Expert in procurement and quality requirements, advises management on contract problem resolution, leads procurement strategy for high-risk or high-visibility efforts, and mentors assigned staff. The position acts as a primary point of contact for audits, reviews, and assessments and ensures contract performance aligns with cost, schedule, safety, security, quality, and environmental requirements.
What You Need
Minimum Job Requirements:
Procurement Expertise
Experience managing complex procurement actions, including bid planning, solicitation development, proposal evaluations, negotiations, and purchase request development. Ability to interpret technical specifications, support high-volume purchasing activities, and work within regulated or nuclear environments. Experience applying quality standards-such as NQA-1-and utilizing enterprise procurement, supply chain, and material tracking systems to resolve complex procurement issues.
Customer Service
Ability to serve as a primary liaison between technical requesters, subcontractors, engineers, and business organizations to ensure timely and accurate procurement execution. Experience delivering high-quality customer service in fast-paced, shifting-priority environments and working effectively with diverse internal and external stakeholders.
Communication Skills
Strong oral and written communication skills with the ability to prepare reports, present information, provide recommendations, and brief technical staff and management. Ability to communicate effectively across organizational levels, including executive leadership, and participate in integrated project or status meetings.
Organizational Skills
Strong analytical, organizational, and problem-solving skills with the ability to manage multiple priorities accurately. Experience maintaining procurement documentation, tracking materials through award and delivery, and contributing to process improvement initiatives.
Additional Job Requirements for Vendor Liaison Specialist 4:
In addition to the requirements above, qualifications at the higher level require:
Education/Experience for Vendor Liaison Specialist 3: Bachelor's degree from an accredited institution and 8 years of related experience, or an equivalent combination of education and experience directly related to the occupation.
Education/Experience for Vendor Liaison Specialist 4: Bachelor's degree from an accredited institution and 12 years of related experience, or an equivalent combination of education and experience directly related to the occupation.
Desired Qualifications:
Work Location: The work location for this position is onsite and located in Los Alamos, NM. All work locations are at the discretion of management.
Position commitment: Regular appointment employees are required to serve a period of continuous service in their current position in order to be eligible to apply for posted jobs throughout the Laboratory. If an employee has not served the time required, they may only apply for Laboratory jobs with the documented approval of their Division Leader. The position commitment for this position is 1 year.
Note to Applicants:
Applicants are required to submit a current résumé and cover letter. The cover letter should clearly address how the applicant meets the Minimum Job Requirements and, if applicable, the Desired Qualifications outlined in this posting. Applicants are encouraged to highlight relevant experience supporting complex procurement actions, working in regulated or nuclear environments, and coordinating across technical and business organizations.
Work Schedule: 9/80 or 5/40 work schedule.
Due to federal restrictions contained in the current National Defense Authorization Act, citizens of the People's Republic of China-including the special administrative regions of Hong Kong and Macau-as well as citizens of the Islamic Republic of Iran, the Democratic People's Republic of Korea (North Korea), and the Russian Federation, who are not Lawful Permanent Residents ("green card" holders) are prohibited from accessing facilities that support the mission, functions, and operations of national security laboratories and nuclear weapons production facilities, which includes Los Alamos National Laboratory.
Where You Will Work
Located in beautiful northern New Mexico, Los Alamos National Laboratory (LANL) is a multidisciplinary research institution engaged in strategic science on behalf of national security. Our generous benefits package includes:
§ PPO or High Deductible medical insurance with the same large nationwide network
§ Dental and vision insurance
§ Free basic life and disability insurance
§ Paid childbirth and parental leave
§ Award-winning 401(k) (6% matching plus 3.5% annually)
§ Learning opportunities and tuition assistance
§ Flexible schedules and time off (PTO and holidays)
§ Onsite gyms and wellness programs
§ Extensive relocation packages (outside a 50 mile radius)
Additional Details
Directive 206.2 - Employment with Triad requires a favorable decision by NNSA indicating employee is suitable under NNSA Supplemental Directive 206.2. Please note that this requirement applies only to citizens of the United States. Foreign nationals are subject to a similar requirement under DOE Order 142.3A.
Clearance: Q (Position will be cleared to this level). Selected applicants will be subject to a background investigation conducted by or on behalf of the Federal Government, and must meet eligibility requirements* for access to classified matter. This position requires a Q clearance. and obtaining such clearance requires US Citizenship except in extremely rare circumstances. Dependent upon the position, additional authorization to access classified information may be required, which may or may not be available to dual citizens. Receipt of a Q clearance and additional access authorization ultimately is a decision of the Federal Government and not of Triad.
*Eligibility requirements: To obtain a clearance, an individual must be at least 18 years of age; U.S. citizenship is required except in very limited circumstances. See DOE Order 472.2 for additional information.
New-Employment Drug Test: The Laboratory requires successful applicants to complete a new-employment drug test and maintains a substance abuse policy that includes random drug testing. Although New Mexico and other states have legalized the use of marijuana, use and possession of marijuana remain illegal under federal law. A positive drug test for marijuana will result in termination of employment, even if the use was pre-offer.
Regular position: Term status Laboratory employees applying for regular-status positions are converted to regular status.
Internal Applicants: Regular appointment employees who have served the required period of continuous service in their current position are eligible to apply for posted jobs throughout the Laboratory. If an employee has not served the required period of continuous service, they may only apply for Laboratory jobs with the documented approval of their Division Leader. Please refer to Policy Policy P701 for applicant eligibility requirements.
Equal Opportunity: Los Alamos National Laboratory is an equal opportunity employer. All employment practices are based on qualification and merit, without regard to protected categories such as race, color, national origin, ancestry, religion, age, sex, gender identity, sexual orientation, marital status or spousal affiliation, physical or mental disability, medical conditions, pregnancy, status as a protected veteran, genetic information, or citizenship within the limits imposed by federal, state, and local laws and regulations. The Laboratory is also committed to making our workplace accessible to individuals with disabilities and will provide reasonable accommodations, upon request, for individuals to participate in the application and hiring process. To request such an accommodation, please send an email to applyhelp@lanl.gov or call (505)-664-6947.
This position will be filled at either the Vendor Liaison Specialist 3 or Vendor Liaison Specialist 4 level, depending on the skills of the selected candidate. Additional job responsibilities outlined below will be assigned if hired at the higher level.
Vendor Liaison Specialist 3 ($94,500 - $154,600)
The Vendor Liaison Specialist 3 provides technical and administrative procurement support for complex contractual packages supporting Laboratory programs. This role works closely with technical staff to develop procurement documentation including statements of work, sole source justifications, Buy American justifications, and technical evaluations. The position supports the requester side of the procurement process, ensures compliance with Department of Energy and Laboratory requirements, and serves as a key liaison between technical requesters, subcontractors, Acquisition Services Management, and Program Offices
Vendor Liaison Specialist 4 ($114,700 - $191,200)
In addition to the responsibilities at the lower level, the Vendor Liaison Specialist 4 provides senior-level oversight of complex contracts and procurement programs. This role serves as a Subject Matter Expert in procurement and quality requirements, advises management on contract problem resolution, leads procurement strategy for high-risk or high-visibility efforts, and mentors assigned staff. The position acts as a primary point of contact for audits, reviews, and assessments and ensures contract performance aligns with cost, schedule, safety, security, quality, and environmental requirements.
What You Need
Minimum Job Requirements:
Procurement Expertise
Experience managing complex procurement actions, including bid planning, solicitation development, proposal evaluations, negotiations, and purchase request development. Ability to interpret technical specifications, support high-volume purchasing activities, and work within regulated or nuclear environments. Experience applying quality standards-such as NQA-1-and utilizing enterprise procurement, supply chain, and material tracking systems to resolve complex procurement issues.
Customer Service
Ability to serve as a primary liaison between technical requesters, subcontractors, engineers, and business organizations to ensure timely and accurate procurement execution. Experience delivering high-quality customer service in fast-paced, shifting-priority environments and working effectively with diverse internal and external stakeholders.
Communication Skills
Strong oral and written communication skills with the ability to prepare reports, present information, provide recommendations, and brief technical staff and management. Ability to communicate effectively across organizational levels, including executive leadership, and participate in integrated project or status meetings.
Organizational Skills
Strong analytical, organizational, and problem-solving skills with the ability to manage multiple priorities accurately. Experience maintaining procurement documentation, tracking materials through award and delivery, and contributing to process improvement initiatives.
Additional Job Requirements for Vendor Liaison Specialist 4:
In addition to the requirements above, qualifications at the higher level require:
- Experience serving as a Subject Matter Expert in procurement and contract compliance
- Experience mentoring, training, or providing technical oversight to other procurement staff
- Experience advising management on contract strategy, risk, and problem resolution
- Experience acting as a primary point of contact for audits, assessments, or reviews
Education/Experience for Vendor Liaison Specialist 3: Bachelor's degree from an accredited institution and 8 years of related experience, or an equivalent combination of education and experience directly related to the occupation.
Education/Experience for Vendor Liaison Specialist 4: Bachelor's degree from an accredited institution and 12 years of related experience, or an equivalent combination of education and experience directly related to the occupation.
Desired Qualifications:
- Experience supporting weapons-related or production agency procurements
- Experience purchasing materials in nuclear or highly regulated environments
- Familiarity with DOE regulations, LANL procurement systems, and PA-MAP-01011
- Experience managing high-volume procurements for multiple customers
- Active DOE Q clearance or the ability to obtain one
Work Location: The work location for this position is onsite and located in Los Alamos, NM. All work locations are at the discretion of management.
Position commitment: Regular appointment employees are required to serve a period of continuous service in their current position in order to be eligible to apply for posted jobs throughout the Laboratory. If an employee has not served the time required, they may only apply for Laboratory jobs with the documented approval of their Division Leader. The position commitment for this position is 1 year.
Note to Applicants:
Applicants are required to submit a current résumé and cover letter. The cover letter should clearly address how the applicant meets the Minimum Job Requirements and, if applicable, the Desired Qualifications outlined in this posting. Applicants are encouraged to highlight relevant experience supporting complex procurement actions, working in regulated or nuclear environments, and coordinating across technical and business organizations.
Work Schedule: 9/80 or 5/40 work schedule.
Due to federal restrictions contained in the current National Defense Authorization Act, citizens of the People's Republic of China-including the special administrative regions of Hong Kong and Macau-as well as citizens of the Islamic Republic of Iran, the Democratic People's Republic of Korea (North Korea), and the Russian Federation, who are not Lawful Permanent Residents ("green card" holders) are prohibited from accessing facilities that support the mission, functions, and operations of national security laboratories and nuclear weapons production facilities, which includes Los Alamos National Laboratory.
Where You Will Work
Located in beautiful northern New Mexico, Los Alamos National Laboratory (LANL) is a multidisciplinary research institution engaged in strategic science on behalf of national security. Our generous benefits package includes:
§ PPO or High Deductible medical insurance with the same large nationwide network
§ Dental and vision insurance
§ Free basic life and disability insurance
§ Paid childbirth and parental leave
§ Award-winning 401(k) (6% matching plus 3.5% annually)
§ Learning opportunities and tuition assistance
§ Flexible schedules and time off (PTO and holidays)
§ Onsite gyms and wellness programs
§ Extensive relocation packages (outside a 50 mile radius)
Additional Details
Directive 206.2 - Employment with Triad requires a favorable decision by NNSA indicating employee is suitable under NNSA Supplemental Directive 206.2. Please note that this requirement applies only to citizens of the United States. Foreign nationals are subject to a similar requirement under DOE Order 142.3A.
Clearance: Q (Position will be cleared to this level). Selected applicants will be subject to a background investigation conducted by or on behalf of the Federal Government, and must meet eligibility requirements* for access to classified matter. This position requires a Q clearance. and obtaining such clearance requires US Citizenship except in extremely rare circumstances. Dependent upon the position, additional authorization to access classified information may be required, which may or may not be available to dual citizens. Receipt of a Q clearance and additional access authorization ultimately is a decision of the Federal Government and not of Triad.
*Eligibility requirements: To obtain a clearance, an individual must be at least 18 years of age; U.S. citizenship is required except in very limited circumstances. See DOE Order 472.2 for additional information.
New-Employment Drug Test: The Laboratory requires successful applicants to complete a new-employment drug test and maintains a substance abuse policy that includes random drug testing. Although New Mexico and other states have legalized the use of marijuana, use and possession of marijuana remain illegal under federal law. A positive drug test for marijuana will result in termination of employment, even if the use was pre-offer.
Regular position: Term status Laboratory employees applying for regular-status positions are converted to regular status.
Internal Applicants: Regular appointment employees who have served the required period of continuous service in their current position are eligible to apply for posted jobs throughout the Laboratory. If an employee has not served the required period of continuous service, they may only apply for Laboratory jobs with the documented approval of their Division Leader. Please refer to Policy Policy P701 for applicant eligibility requirements.
Equal Opportunity: Los Alamos National Laboratory is an equal opportunity employer. All employment practices are based on qualification and merit, without regard to protected categories such as race, color, national origin, ancestry, religion, age, sex, gender identity, sexual orientation, marital status or spousal affiliation, physical or mental disability, medical conditions, pregnancy, status as a protected veteran, genetic information, or citizenship within the limits imposed by federal, state, and local laws and regulations. The Laboratory is also committed to making our workplace accessible to individuals with disabilities and will provide reasonable accommodations, upon request, for individuals to participate in the application and hiring process. To request such an accommodation, please send an email to applyhelp@lanl.gov or call (505)-664-6947.
